Work Arrangement: Fully remote, overlapping with Pacific Time working hours.
Job Type: Full-time
Salary Range: Up to $1,500 per month, based on experience, with potential for performance-based bonuses.
Work Schedule: 40 hours per week, Monday to Friday, between 8 AM – 7 PM Pacific Time.
Locations: Remote, open to candidates globally.
About Pearl Talent:
Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They’re looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we’ve hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.
Why Work with Us?
We mean what we say that we’re building a different recruiting company here. We only work with exceptional founders from the US and EU who care about the long-term success of their team members. We also provide you with attainable 3, 6, 9, 12 month, and beyond retention bonuses in addition to community oriented opportunities like an annual retreat.
About the Company:
A Y Combinator-backed fintech company, focused on modern B2B collection, offering a considerate approach to collections while delivering rapid results for top-tier clients like Instacart and Dyson.
Role Overview:
As an Executive Assistant, you will manage the CEO's calendar, handle email correspondence, and prepare client quotes. You'll also maintain records, support lead generation, and ensure smooth communication with clients. Your role is key to keeping operations organized and driving the company’s growth through efficient sales support.
Your Impact: Your efforts will directly contribute to the smooth operation of the executive team, ensuring that they can focus on high-impact tasks. You will also play a key role in maintaining strong client relationships by managing quotes and follow-ups, ultimately enhancing the company’s efficiency and client satisfaction.
Key Responsibilities:
1. Administrative and Calendar Management
- Manage the CEO’s calendar, schedule meetings, and coordinate appointments.
- Handle email correspondence and ensure timely responses using Superhuman and Google Agenda.
- Anticipate and resolve administrative issues to support daily operations.
2. Quote Coordination and Sales Support
- Review client requests, gather information, and prepare accurate quotes.
- Deliver quotes promptly and track follow-ups using HubSpot.
- Maintain up-to-date records of quotes and client interactions.
3. Lead Generation and Client Relationship Management
- Initiate lead generation activities based on ICP traits and track progress in HubSpot.
- Follow up with leads and clients, ensuring clear and timely communication.
- Attend meetings with key stakeholders and establish strong client relationships.
Must-Have:
- 2+ years experience as a Virtual Assistant, Quote Coordinator, or in a similar administrative/sales support role.
- Proficient in HubSpot or other CRM software for managing quotes, lead generation, and client interactions.
- Familiarity with project management tools like Atlas, and communication tools like Slack.
- Strong organizational skills with experience managing calendars, scheduling, and email correspondence.
- Excellent communication skills, with a neutral accent and ability to interact clearly and professionally with clients.
- Tech-savvy with proficiency in Google Suite, Slack, and bonus experience with Superhuman for email management.
Compensation Package:
- Competitive Salary: Up to $1,500 per month, based on experience and skills.
- Remote Work: Fully remote—work from anywhere.
- Generous PTO: Ample paid time off to rest and recharge.
- Health Coverage: HMO coverage after 3 months for full-time employees.
- Direct Mentorship: Grow through guidance from international industry experts.
- Learning & Development: Ongoing access to resources for professional growth.
- Global Networking: Work and connect with professionals around the world.
- Work-Life Balance: Flexible hours that support a healthy work-life balance.
Our Recruitment Process:
- Application
- Screening
- Top-grading Interview
- Skills Assessment
- Client Interview
- Job Offer
- Client Onboarding
Ready to Join Us?
If this role aligns with your skills and career goals, we’d love to hear from you. Apply now to take the next step in your journey with Pearl.
