Job Description: Junior Data Entry Clerk (Accounts Payable)
Position: Junior Data Entry Clerk (Accounts Payable) Contract for 3 months
Reports to: Account
Department: Finance
Job Purpose:
The Junior Data Entry Clerk for Accounts Payable is responsible for accurately entering financial data related to vendor invoices and payments. This role involves supporting the accountant by maintaining accurate records, ensuring the smooth processing of payments, and assisting with administrative tasks.
Key Responsibilities:
Data Entry:
- Accurately input vendor invoices, purchase orders, and payment details into the accounting system.
- Ensure proper coding of invoices to appropriate general ledger accounts.
- Maintain up-to-date records of all transactions in the system.
Invoice Verification:
- Review invoices for accuracy, ensuring necessary approvals and proper documentation are attached.
- Flag and report any discrepancies or missing information to the Accountant.
Payment Processing Support:
- Assist in preparing payment batches (e.g., checks, electronic funds transfers) for review and approval.
- Help with organizing and filing payment records, invoices, and supporting documents.
Reconciliation Support:
- Assist with basic vendor statement reconciliations to ensure all transactions are accounted for.
- Help identify and resolve any discrepancies or outstanding items.
- Documentation & Filing:
Maintain proper filing systems (physical or digital) for invoices, payment records, and other financial documentation.
- Ensure all documents are organized and easy to retrieve for audits or reviews.
General Administrative Support:
- Assist the Accountant with administrative tasks, such as handling mail and vendor communications.
- Provide support during the month-end closing process by ensuring data accuracy and helping with reports.
Qualifications:
Education:
High school diploma or equivalent (required).
Relevant certifications or courses in accounting or bookkeeping (preferred).
Experience:
0-1 year of experience in a similar role, ideally in finance or data entry.
Skills:
Strong attention to detail and accuracy in data entry.
Basic understanding of accounting principles.
Proficient in Microsoft Office (especially Excel) and experience with accounting software (e.g., Odoo, Xero, QuickBooks) is a plus.
Good organizational and time management skills.
Personal Attributes:
Strong work ethic and a willingness to learn.
Ability to work independently and as part of a team.
Good communication skills for interacting with team members and vendors.
Key Performance Indicators (KPIs):
Accuracy and timeliness in data entry:
Number of errors or discrepancies in invoice processing.
Timeliness in completing assigned tasks and meeting
