Personal Assistant (PA) to Director

Unique Fire Holdings Berhad focuses on the assembly, manufacture and distribution of active fire protection systems, equipment, and accessories. Our comprehensive range of products continue to reliably serve customers in Malaysia and abroad. Our export markets include ASEAN countries and the Middle East.

After our public-listing exercise, we are currently undergoing major expansion and we invite all enthusiasts and energetic individuals to join our growing team.

Job Description

• Act as a trusted point of contact for the Director for all internal employees and external parties.
• Managing internal and external correspondence on behalf of the Director as assigned and authorized.
• Deputizing for the Director, making decisions, dedicating work to others and meeting with external clients/customers in his absence as assigned and authorized.
• Work closely and effectively with the Director to keep him well informed of upcoming commitments and responsibilities, while following up appropriately.
• Act as a “barometer”, having a sense of the issue taking place in the internal & external environment and keeping the Director updated at all times.
• Provide a bridge for clear communication and maintain credibility, trust and support between the office of the Director and staff under his portfolio.
• Undertake project work and administration to support ongoing business execution and group communications, including collating information, formatting documentation, organizing meetings and developing presentations.
• Participate in all monthly meetings involving the Director which includes but is not limited to department meetings, internal control meetings (IPO), driver meetings etc.
• Prepare correspondence and other communications as may be directed by the Director.
• Prepare agenda, take minutes, distribute meeting minutes and take note of all follow-up actions required from all meetings diligently
• Prepare travel arrangements, expense report, and all items needed to ensure the Director successful focus on external relation and organizational growth.
• Keeping track of the Director's calendar, activities and acts as his reminder for all important upcoming events, birthdays, festivities, etc.
• To occasionally travel with the Director locally to other warehouse locations and for meeting with clients.
• Other ad-hoc tasks that may be deemed necessary and assigned from time to time.

Job Requirement

• Candidate must have at least a Diploma/Degree in Business Administration or equivalent.
• Experience as a personal assistant, executive assistant, secretary or other similar capacities will be an added advantage. Fresh graduates are also welcomed to apply as training will be provided.
• Committed, energetic and have a pleasant personality.
• Able to communicate and interact effectively with all levels of employees and stakeholders.
• Well versed with MS Office - MS Word, MS Excel, MS Power Point.
• To maintain complete professionalism in conducting oneself when meeting clients on behalf of the Director, including good communication and ensuring consistent positive outcome of a meeting.

The perks:

• Career & development opportunities - networking events, conferences, training, and certification sponsored by the company.
• Training & Development
• Overtime and travel allowance.
• Company engagement activities (annual dinner, team building, festive celebration etc)
• Medical, optical and dental benefits (in-panel clinic)
• Rewards and recognitions

Benefit:

• Dental / Optical
• Attendance Allowance
• Work Life Balance