SUMMARY OF THE ROLE:
As the Director of Global Procurement Purchasing, you will be responsible for overseeing the end-to-end process of purchase order (PO) generation, processing, and delivery management to ensure the timely and accurate fulfillment of procurement requests. You will lead a team to optimize purchasing workflows, ensure compliance with organizational policies, and collaborate with suppliers to guarantee the on-time delivery of goods and services. A focus on process automation, operational efficiency, and cross-functional collaboration will be key to success in this role. This role will manage a team of approximately 25 buyers, with 3 direct reports.
JOB RESPONSIBILITIES AND ROLE ACCOUNTABILITIES:
Oversee PO Processing Operations: Lead the procurement team in the efficient processing of purchase orders from requisition to order fulfillment. Ensure that all POs are accurately and timely processed within the procurement system, maintaining compliance with company policies.
Develop and Implement PO Policies and Procedures: Create, implement, and monitor PO processing guidelines to standardize practices across the organization. Ensure policies are compliant with regulatory requirements and internal controls.
Delivery Management and Vendor Coordination: Collaborate closely with vendors and suppliers to monitor delivery timelines and resolve any issues related to delays, shortages, or quality concerns. Ensure the timely delivery of all goods and services as per the PO agreements.
Improve Operational Efficiency: Drive initiatives to streamline and automate PO processing, leveraging technology and tools such as ERP systems (e.g., Oracle) and robotic process automation (RPA) to reduce cycle times and eliminate manual errors.
Ensure Data Accuracy and Reporting: Ensure the accuracy of procurement and PO data within the systems. Develop and maintain reporting mechanisms to track KPIs such as PO cycle time, on-time delivery, and vendor performance metrics.
Supplier Relationship Management: Work closely with the sourcing team and key suppliers to manage the fulfillment process. Address any issues related to pricing discrepancies, quality concerns, or delivery failures.
Cross-functional Collaboration: Collaborate with finance, legal, sourcing, and operations teams to ensure that all PO-related activities align with organizational goals and budgets. Ensure a smooth handoff of goods and services post-delivery.
Team Leadership and Development: Lead, mentor, and develop a team of buyer, providing guidance on PO management, system use, and best practices. Foster a culture of continuous improvement and process optimization.
Compliance and Risk Management: Ensure that all PO activities comply with internal controls, legal requirements, and financial policies. Proactively manage risks associated with PO fulfillment, including potential delays, pricing changes, and contract compliance issues.
Vendor Performance Tracking: Work with the sourcing team to evaluate supplier performance based on delivery timeliness, quality of goods, and compliance with contractual obligations. Use performance data to inform future purchasing decisions and improve vendor relationships.
In order for the incumbent to deliver the expected outcome, the incumbent has authority to perform the following:
- Assign work to achieve deliverables committed to organization goals that complies with work rules and ethics and compliance policies of the Company.
- Perform assigned work to achieve deliverables committed to organization goals in accordance with this job description and in compliance with work rules and ethics and compliance policies of the Company.
- Report anomaly or non-compliance in relation to Ethics and Compliance policies of the Company.
- Report near-miss, close-call and work safety violations in relation to workplace health and safety regulations.
- Report product / production irregularity, anomaly, defectives in relation to product quality assurance.
- Others as assigned or delegated by his/her superior.
