As a Policy Governance specialist within the Center of Excellence (PGA), your primary responsibility will be to develop, implement, and govern policies and procedures that ensure compliance, consistency, and best practices across the organization. You will work closely with cross-functional teams to establish policy frameworks, review and update policies, and ensure adherence to policy requirements. This role requires strong knowledge of policy management, attention to detail, and the ability to collaborate with stakeholders at all levels.
Key Duties and Responsibilities
Policy Governance: Collaborate with stakeholders to develop and maintain a comprehensive policy framework for the PGA. Identify policy needs, research industry best practices, and draft policies and procedures that align with organizational goals and regulatory requirements.
Policy Management: Facilitate the implementation of policies across the organization. Work closely with functional teams to ensure understanding and compliance with policy requirements. Develop communication plans and training materials to promote policy awareness and adherence.
Policy Cascade and Awareness: Regularly review existing policies and procedures to ensure relevance, effectiveness, and compliance with changing regulations and business needs. Engage stakeholders in policy review discussions, solicit feedback, and incorporate revisions as necessary.
Policy Governance Guidelines and Procedures: Establish and maintain a governance process for policy management, including policy creation, review, approval, and dissemination. Define roles and responsibilities for policy owners, reviewers, and stakeholders involved in the policy governance process.
Policy Stewardship: Develop communication strategies and materials to effectively communicate policies and procedures to the organization. Conduct policy training sessions to ensure employees understand their responsibilities and obligations under the policies.
Policy Adherence Metrics: Monitor policy compliance across the organization. Establish mechanisms for tracking and reporting policy violations or non-compliance. Collaborate with compliance and internal audit teams to address policy breaches and implement corrective actions.
Document Management: Maintain an organized and up-to-date repository of policies and procedures. Ensure policy documents are easily accessible, well-structured, and properly versioned. Implement document control processes to manage policy changes and updates.
Policy Mapping and Refinement: Collaborate with cross-functional teams, process owners, and subject matter experts to gather input, align policy requirements, and ensure policy consistency across the organization. Engage stakeholders in policy-related discussions and initiatives.
Process Improvement: Continuously improve the policy management process and related tools. Stay updated on regulatory changes, industry best practices, and advancements in policy governance methodologies.
Policy Governance Reporting: Generate and distribute regular reports and metrics on policy, guidelines, and process compliance, and. Provide insights and recommendations for improving adherence of stakeholders to the approved policy and guidelines.
