The AP Invoice Analyst is responsible for ensuring the accurate, thorough, and timely processing of all invoices and employee-related non-payroll payments in accordance with relevant company policies, procedures, guidelines, and service level agreements (SLAs) set by the Accounts Payable Central Processing (APCP) to maintain compliance and support efficient operations.
Invoice Processing
- Processes invoices, billing statements, non-payroll expense reports, cash advances, and other payment requests in accordance with established policies, procedures, work instructions, and SLAs
- Records payable entries in the ERP system, ensuring correct allocation to cost centers, GL accounts, and application of VAT, withholding tax, or prepayment where necessary
- Executes AP controls rigorously, including 3-way or 2-way matching, invoice workflow approvals, and expense validation
- Generates payment proposals and reviews items for accuracy and completeness, coordinating with the AP Payment Processing Team to meet cut-off deadlines
Compliance
- Checks compliance of company expenses to internal policies and tax regulations, including verifying supporting documentation and monitoring expense limits
- Adheres to SLAs regarding the accuracy and timeliness of invoice processing and AP entry recording
- Analyzes and resolves any processing or compliance issues identified during invoice processing, quality reviews or audits and implements corrective actions to prevent recurrence.
Payable Management
- Monitors outstanding open invoices and conducts regular clean-up of pending items to maintain an accurate AP ledger
- Communicates promptly with suppliers or employees about payment issues to ensure efficient tracking and resolution
- Reviews resolutions thoroughly before reprocessing any invoices or payment requests ensuring formal approvals are secured for any exceptions or deviations
- Identifies, supports, and implements process improvement initiatives within the AP function to enhance operational effectiveness
