Total 25 admin assistant job vacancies in Administrative / Clerical category in Manila, National Capital Region

Position: Admin Assistant

About the Role:

We are seeking a highly organized and motivated Admin Assistant to join our dynamic team. The ideal candidate will play a vital role in ensuring the smooth operation of our office by performing a variety of administrative tasks that support our daily activities. This position offers an exciting opportunity to contribute to a collaborative work environment while gaining valuable experience in administrative operations. Responsibilities will include managing schedules, communicating with clients and team members, and maintaining records.

Responsibilities:

• Manage daily office operations efficiently and effectively
• Schedule and coordinate appointments, meetings, and travel arrangements
• Maintain and organize files, records, and documents
• Assist in preparing reports, presentations, and correspondence
• Handle incoming calls, emails, and other communications promptly
• Provide support to team members in various administrative tasks as needed
• Monitor office supplies and order replenishments when necessary

• Proven experience as an administrative assistant or in a similar role
• Excellent verbal and written communication skills
• Strong organizational skills with the ability to multitask
• Familiarity with office equipment and software, particularly MS Office Suite
• Detail-oriented with a high degree of accuracy in tasks
• Ability to work well both independently and as part of a team
• Strong time management skills with a commitment to meeting deadlines

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We are actively seeking qualified candidates to join our talent pool for future opportunities. Your qualifications will be evaluated against both current and upcoming job openings.

If your application aligns with a suitable role, our recruitment team will contact you promptly.

We only consider applications from Philippine citizens currently residing in the Philippines.

If you have strong qualifications and experience working with US-based clients, we’d love to have you join our team!

We are excited about the possibility of working with you and look forward to the expertise you can bring to our clients.

OTX Project Activity Coordination:

• Assist in the planning, execution, and tracking of OTX activities, including completion of documents for internal approval and monitoring of activity milestones.
• Processes accreditation of vendors and hotels to be utilized in OTX activities and in coordination with Sales and Administration Assistant for proper maintenance.
• Manage travel arrangements (flights, transfers, and hotel accommodations) for target customers.
• Coordinate with distributor, vendors and marketing teams to ensure timely execution of OTX projects.
• Monitor and report on the progress and effectiveness of OTX campaigns.

Administrative Support:

• Provide general administrative support, including scheduling meetings, preparing reports, and maintaining records.
• Manage communications with external partners, including vendors and healthcare professionals.
• Prepare service agreements and sponsorship contracts of HCPs to be duly signed by nominated signatories within prescribed timelines.
• Prepare payment requests for all OTX related activities, e.g. payment for services, billing statements from vendors, with attached supporting documents to be provided by the KAM and to be submitted to Finance within the prescribed timelines.
• Ad hoc logistics support during OTX activities and meetings as needed.
• Monitors consumption reports and expenses related to OTX activities against budget.
• Assist in the preparation and distribution of marketing materials, brochures, and samples.

Data Management:

• Maintain accurate records of OTX activities, including contact lists, distribution logs, and feedback from HCPs.
• Support data entry and management of customer relationship management (CRM) systems related to OTX activities for liquidation purposes.

Compliance and Document Management:

• Ensure all OTX activities comply with regulatory requirements and company policies.
• Prepare and maintain documentation related to OTX campaigns, including contracts, invoices, and expense reports.
• Receive and route documents to their recipients.
• Communicate with all concerned parties reports on document monitoring.
• Safekeep and monitor contracts related to OTX activities, such as service agreements of HCPs and contracts from vendors, etc.

WHAT IS THE JOB LIKE?

• Manage professional scheduling for the VP of Tax Administration Group, including agendas, email, phone calls, and other company logistics
• Serve as a primary point of contact between the Tax Administration Group and other groups within the Conglomerate, including helping to coordinate the work of the different groups and providing administrative support for meetings.
• Maintain email and other contact directories (both for internal and external customers)
  Answer and respond to phone calls, prioritize emails, communicate messages and information to VP, Tax and the team.
• Organize team communications, including scheduling, sending invite, reminder, etc.
• Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries.
• Make travel and accommodation arrangements for the team in case of out-of-town BIR fieldworks
• Maintain paper and electronic filings systems, especially the confidential and sensitive information/documents.
• Handle printing, mail/ packages, copying, filing, and email/messages.
• Assist in preparing the team’s annual budget.
• Prepare, reconcile and submit expense reports on a monthly basis, or as needed.
• Monitor and handle ordering of office supplies and other assets (e.g., laptop, printer, filing cabinets and etc.) needed by the team
• File and monitor VP, Tax and the team’s reimbursements via Concur, as well as handling all needed requirements by Aspen
• File and handle the team’s other expenses, such as training, seminars, meetings and subscriptions thru SimpliRFP and monitor payments to the corresponding suppliers
• Other additional administrative and/or alternative duties as assigned from time to time

We are seeking an adaptable and highly organized Administrative Assistant to provide critical support to the Executive Team at our dynamic tech startup. The ideal candidate thrives in a fast-paced environment and is enthusiastic about tackling a wide range of tasks that vary week by week. Responsibilities may range from managing email correspondence and candidate pipelines to assisting with marketing campaigns, liaising with vendors for events, handling spreadsheets, preparing presentations, and taking comprehensive notes during meetings. The ability to seamlessly shift between these diverse duties, while maintaining efficiency and attention to detail, is key to our team's success.

Key Responsibilities:

- Manage and respond to email correspondence efficiently, ensuring professionalism and timely communication.

- Oversee candidate pipelines, coordinating closely with the People Operations team to facilitate recruitment processes.

- Provide support for marketing initiatives, including campaign assistance and vendor communication for events.

- Execute administrative tasks such as spreadsheet management, presentation preparation, and meticulous note-taking in meetings.

- Quickly adapt to weekly changes in responsibilities, embracing the variety from people operations to event planning and beyond.

Skills and Qualifications:

- A strong sense of curiosity and a genuine interest in engaging with diverse tasks across different areas.

- Rapid learning ability, with the agility to adopt new tools and processes effortlessly to suit evolving responsibilities.

- An enthusiasm for undertaking a variety of tasks, with a flexible attitude towards constantly shifting responsibilities.

- Excellent organizational and multitasking skills, capable of managing a variety of tasks without compromising on attention to detail.

- Experience with applicant tracking software such as Workable, enhancing recruitment efforts and streamlining candidate management.

- Proficiency in Canva, Microsoft Office, especially Excel, for creating engaging content, managing data, and preparing impactful presentations.

- Familiarity with project management and collaboration tools like Confluence and Jira, facilitating effective team communication and project tracking.

- Strong communication skills, both written and verbal, ensuring clear and effective interactions across all levels of the organization.

- A proactive approach to problem-solving, ready to tackle new challenges and devise creative solutions on the fly.

Salary: USD$ 5 - USD $8 / h

This position is ideal for someone who enjoys a varied workload, thrives on learning and developing new skills, and is excited by the opportunity to make significant contributions across multiple areas of a tech startup's operations. If you are passionate about staying organized, relish the challenge of rapidly changing priorities, and are eager to grow with a dynamic team, we encourage you to apply.

Schedule: Monday – Friday (9:00 AM to 6:00 PM AEST)

What are we looking for?

Skills Required:

• Previous experience as a personal assistant or in an administrative role
• Must have 3 years + experience as a personal assistant or equivalent.
• Proficient in MS Office applications
• Strong problem-solving skills
• Ability to maintain confidentiality and handle sensitive information.

What will you do?

• Managing the schedule and meetings of directors
• Arranging travel arrangements
• Using CRM for tasks like note-taking and task management
• Providing administrative and clerical support, including assisting with some finance administration tasks in Xero
• Monitoring and responding to emails and inquiries.

Join the awesome team and enjoy these benefits & perks:

• Hybrid (3 days/week, Office-based; 2 days/week Home-based)
• Medical, Dental Coverage and Life insurance from day 1 of employment
• Paid Vacation and Sick Leave (with Quarterly Sick Leave Conversion)
• Competitive salary package and annual appraisal
• Financial Assistance Program
• Mandatory Government Benefits and 13th Month Pay
• Complimentary Sleeping Quarters, Coffee at no cost
• Complimentary Office Fitness and Wellness Facilities at no cost
• Regular Company Events, Work Life Balance, and Career growth opportunities
• Accessible location at the heart of Metro Manila --- the Mega Tower, EDSA

JOIN CONNECTOS NOW!

ConnectOS is certified as a Great Place to Work and is a top-rated Philippines employer of choice.

Our client, a Melbourne-based staffing and recruiting firm, is passionate about Primary healthcare across Australia. With their vast expertise, they provide exceptional recruitment and consulting services to General Practitioners (GPs). They specialize in making the job search process seamless and efficient. Additionally, their consulting work spans multiple areas of Primary care, such as conducting feasibility assessments for medical centers, evaluating programs, reviewing funding strategies, and providing valuable assistance in managing and staffing urgent care clinics.

#ConnectOS #TeamConnectOS

Equal Employment Statement

Employment decisions at ConnectOS will be conducted without consideration of factors such as age’, race, color, religion, gender, disability status, sexual orientation, gender identity or expression, genetic information, and marital status. ConnectOS ensures the full confidentiality of the data it processes.

MySigrid is seeking a skilled and professional Bilingual Admin Support Specialist fluent in both Spanish and English to support our executive team. The successful candidate will play a crucial role in facilitating effective communication between the executive team and Spanish-speaking clients, partners, and stakeholders.

WHO WE ARE

MySigrid is a Premium Executive and Personal Assistance Service staffed by humans powered by technology. We provide the right people, platform, and processes to optimize busy executives’ lives, allowing them to outsource the day-to-day activities that keep their personal and professional lives on time and on target. We aim to democratize access to executive support and to create jobs using technology instead of replacing them.

We use MySigrid, our proprietary Collaboration & Task Management Platform, to solve tasks efficiently and collectively - improving quality, reducing human error, and increasing speed. MySigrid is a ‘state-of-the-art’ technology platform designed to optimize the work processes of our Executive Assistants, allowing them to deliver world-class remote support to multiple clients, as well as giving them the flexibility to configure an optimal work/life balance.

Requirements

As a minimum, we expect candidates to meet the following requirements:

• Fluency in both Spanish and English, with excellent written and verbal communication skills in both languages. 
• Proven experience as an executive assistant or similar role, preferably in a bilingual environment. 
• Strong organizational skills with the ability to prioritize tasks and manage time efficiently. 
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software. 
• Attention to detail and high level of accuracy in all tasks. 
• Ability to maintain confidentiality and handle sensitive information with professionalism. 
• Excellent interpersonal skills, with the ability to interact effectively with individuals at all levels. 
• Adaptability and flexibility to respond to changing priorities and deadlines. 
• Bachelor's degree or equivalent work experience preferred. 

At MySigrid, we aim to ensure the professional and personal growth of all our employees:

• Paid Time Off (PTO) credits.
• HMO Package for the employee and two dependents.
• Medical subsidy.
• Reimbursable internet charges.
• Comprehensive training and continuous learning advantages.
• Opportunity to contribute to new technology and help develop a high-end system that assists humans by optimizing their work processes.
• High importance to work-life balance with the opportunity to work from home part of the week.
• Opportunity to venture into other areas of the business as you continue to contribute to the growth of the company.
• Be part of a dynamic team of specialists who openly and willingly share their knowledge with their colleagues.
• Work in a corporate culture that encourages collaboration, with an emphasis on our core values: Integrity, Passion, Teamwork and Respect, Proactiveness, Accountability, and Determination.

Co-Working days

MySigrid has co-working offices in BGC, Ortigas, and Makati where the whole team meets twice a month at a minimum.

Position: Administrative Assistant

Working Schedule: Monday to Friday 9 am to 6 pm, CST

Salary Range: 800 to 1200 USD

About the Job:

We are looking for a detail-oriented and resourceful Administrative Assistant to join our team. The ideal candidate will be responsible for performing various administrative tasks and providing support to our clients to ensure smooth operations.

Responsibilities:

• Answering phones, dental insurance verification, chart auditing, and billing
• Support reception and assistance to the owner with various administrative tasks
• Managing and organizing schedules, appointments, and meetings
• Managing and updating databases and files
• Handling correspondence, emails, and other forms of communication
• Assisting with basic bookkeeping tasks
• Providing excellent customer service and support to clients

Requirements:

• Excellent communication skills (verbal and written)
• More than 1+ years of experience in customer service or a similar role
• Good understanding and demonstrated use of Google Suite and Tech Savvy
• background in the dentist industry (admin assistant) preferred but not required

• TBD

Position: Netsuite Admin

Work Hours (Client): Mondays to Fridays 9am - 5pm Central Time

Work Hours (MNL): Mondays to Fridays 11PM to 8AM PHT

Pay Range: $900 - $1500/month

Duties and Responsibilities:

• User Management: Adding new users, assigning roles and permissions, and managing access to different modules and features based on users' roles within the organization.
• Configuration and Customization: Customizing NetSuite to meet the organization's unique requirements by configuring settings, creating custom fields, forms, and records, and modifying workflows and processes as needed.
• Project Management: Overseeing the implementation of new features or functionalities in NetSuite, ensuring timely execution and alignment with organizational goals. System Maintenance: Monitoring system performance, troubleshooting issues, and ensuring that NetSuite is running smoothly. This may involve managing integrations with other systems and resolving any data or synchronization issues.
• Data Management: Importing and exporting data, performing data cleanup and deduplication, and ensuring data integrity and accuracy within NetSuite.
• Reporting and Analytics: Creating and customizing reports and dashboards to provide insights into key performance indicators (KPIs) and help stakeholders make data-driven decisions.
• Training and Support: Providing training and support to users, answering questions, and helping troubleshoot any issues or challenges they encounter while using NetSuite. Coordinating meetings, trainings, or other events related to NetSuite iimplementations or upgrades.
• Documentation and SOPs: Maintaining documentation of configurations, processes, and procedures related to NetSuite administration, as well as documenting any customizations or changes made to the system.
• Continuous Improvement: Identifying opportunities for process improvement and optimization within NetSuite, implementing best practices, and working towards maximizing the value and efficiency of the NetSuite implementation for the organization.

• 2+ proven experience as a NetSuite Admin or similar role.
• Proficiency in Microsoft Office and Google Workspace.
• Proficiency in NetSuite Manufacturing.
• Proficiency in Warehouse Management System, including inventory management, order fulfillment, and warehouse operations
• Proficiency in Asana

SKILLS:

• Communication Skills
• Strong technical skills
• Problem Solving
• Attention to detail
• Collaboration
• Adaptability and Learning Agility
• Project Management Skills
• Organizational Skills

Salary: P60,000 to P80,000 (Monthly Package)

Schedule: Monday – Friday (9:00 AM - 6:00 PM AEST)

What are we looking for?

Skills Required:

• 1 year experience in managing personal injury claims
• 3 years' experience in administrative functions
• Understanding of Contract and Document
• Experience with Evidence Preparation and Summarization
• Experience in Scheduling and Calendar Management
• Experience using a Document Management Software
• Insurance and Compensation recovery experience

Nice to Have:

• Bachelor's degree in legal studies or a related field
• Insurance companies experience
• Law Firm Experience
• Financial Industry experience
• 2 years' experience in civil litigation in the Qld jurisdiction

What will you do?

• Gather, organize, and prepare evidence to support claims and legal proceedings.
• Prepare concise and clear summaries of evidence for legal and administrative purposes.
• Engage directly with clients aiding and maintaining high level of professionalism in all communications.
• Assist with the team in filing necessary court documents, communication with beneficiaries and managing probate process.
• Manage schedules, including court dates, client meetings and deadlines to ensure efficient time management and case progression.
• Administrative functions.

Join the awesome team and enjoy these benefits & perks:

• Medical, Dental Coverage and Life insurance from day 1 of employment
• Paid Vacation and Sick Leave (with Quarterly Sick Leave Conversion)
• Competitive salary package and annual appraisal
• Financial Assistance Program
• Mandatory Government Benefits and 13th Month Pay
• Complimentary Sleeping Quarters, Coffee at no cost
• Complimentary Office Fitness and Wellness Facilities at no cost
• Regular Company Events, Work Life Balance, and Career growth opportunities
• Accessible location at the heart of Metro Manila --- the Mega Tower, EDSA

JOIN CONNECTOS NOW!

ConnectOS is certified as a Great Place to Work and is a top-rated Philippines employer of choice.

Our client is a renowned Queensland firm with 70 years of experience, helps individuals, families, and small businesses achieve optimal legal outcomes. Their dedication to expertise, efficiency, and affordability maximizes client benefit, protection, and satisfaction. Specialized personnel swiftly tackle challenges across various practice areas, while unique systems ensure fast case progress and 24/7 online access for clients. The entire team embraces values like excellence, continuous learning, proactive approaches, exceeding expectations, and transparency.

#ConnectOS #TeamConnectOS

Equal Employment Statement

Employment decisions at ConnectOS will be conducted without consideration of factors such as age’, race, color, religion, gender, disability status, sexual orientation, gender identity or expression, genetic information, and marital status. ConnectOS ensures the full confidentiality of the data it processes.

Position : Admin Assistant

Working Hours : 9am - 5:30pm  EST

Salary Range : 800 - 1,200 USD 

ABOUT THE ROLE:

As an Admin Assistant, you will play a crucial role in supporting the day-to-day operations of our company. Your responsibilities will include speaking to tenants, managing work orders, and handling various administrative tasks to ensure smooth business operations.

SCOPE OF WORK:

• Speak to tenants and efficiently manage work orders.
• Perform general administrative tasks.
• Coordinate and schedule appointments, meetings, and events.
• Manage incoming and outgoing correspondence, including emails, letters, and packages.
• Maintain and update company databases and filing systems.
• Answer and direct phone calls to the appropriate departments.
• Prepare and edit documents, reports, and presentations.
• Assist in the preparation of budgets and expense reports.
• Order and maintain office supplies and equipment inventory.
  
  

MINIMUM REQUIREMENTS:

• At least 2 years of relevant experience, preferably in Property Management.
• Proficiency in MS Office suite.
• Strong communication skills.
• Ability to multitask and prioritize effectively.

• Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.

• Providing real-time scheduling support by booking appointments and preventing conflicts.

• Screening phone calls and routing callers to the appropriate party.

• Using computers to generate reports, transcribe minutes from meetings, and conduct research.

• Greet and assist visitors.

• Maintain polite and professional communication via phone, e-mail, and mail.

• Must have 1 – 3 years working experience in any related field
• With property experience is a plus (Real Estate, Construction, Manpower Agency, Finance)
• Bachelor’s degree holder in any related field (Business Administration and Hotel Management/Tourism)
• Excellent communication skills
• 25 to 35 yrs. old
• Female

Work Schedule:

• Monday to Saturday
• 8hrs duty per day
• Shifting Schedule
• Holiday
• Weekends

Deployment Area:

• Tambo, Paranaque City
  
  
  
  

• Salary: 18,000-20,000/month
• Meal Allowance
• Paid overtime
• With Performance Bonus
• 13th month pay
• Mandated Government Benefits

OPEN TO FILIPINO CANDIDATES ONLY

Position : Administrative Assistant 

Work Hours : Flexible hours but must be available to work Eastern Time when needed, especially during the training period. Should be amenable to working varying work hours duration, some days have heavier workflow and other days would allow shorter duration (will be discussed and should be agreed upon with the hired candidate) 

Holidays : January 1, November 23, and December 24 & 25

Pay Range : $1000 - $1300/month (depending on interview assessment and client's approval) Please take note that pay will be given in USD

Company/Client Overview:

Company is the leading college athletics news and consulting company in the industry. Our series of newsletters target all levels of intercollegiate athletics to efficiently provide a holistic view of stories that are vital to the knowledge base of all those who want to gain an advantage in college athletics. Our products reach over 42,000 subscribers across the intercollegiate athletics and higher education landscape.

Our employees are our most important asset. We are committed to attracting and developing a diverse group of talented individuals. We will value each person's uniqueness and recognize the importance of diversity on our team. Effective teamwork will allow us to accomplish our goals.

We strive to reach the highest possible standards of excellence in everything we do. We value creativity in all aspects of our work. We recognize that to create new ways of providing products and services, we must encourage and embrace change.

Duties and Responsibilities:

We are looking for an administrative assistant. This position will research and compile job postings to inform job sales outreach, track advertising sales, invoice customers, serve as quality control for job postings and advertisements, update subscription databases, respond to customer emails, and other duties as assigned.

• Compile information for job and advertising sales
• Invoice customers
• Accurately update a variety of databases
• Updating our subscriber profiles in Omeda
• Tracking staffing changes and updating the appropriate database with the new profile information and/or removing departing employees from the appropriate database
• Send congratulatory emails to individuals that have been hired in new roles and get their updated contact information to then update the appropriate database
• Run reports in Omeda
• Other duties as assigned

Minimum Requirements:

• At least 2 years of related administrative or data entry experience
• Google Suite (Google sheets and docs or other comparable software) proficiency is required
• Attention to detail 
• English writing proficiency 
• Good Communication Skills

Preferred

• Data entry experience
• Experience in Omeda or similar marketing software
• Knowledge of sports

Position                           : Hubspot Admin

Working Hours           : Central Time (flexible and there can be an overlap about 4 hours )

Holidays                     : US or PH Holidays

Salary Range                        : 1000-2000 USD/month

About the Company

The company was created to allow Artists to showcase and advertise their work, also to offer suggestions and support to other artists in all fields.

About you

We are seeking an individual to provide comprehensive support in managing day-to-day tasks within HubSpot, including but not limited to automations, workflows, and content management systems. The responsibilities extend to overseeing various aspects of marketing operations. The ideal candidate for this role should possess an advanced proficiency in HubSpot, demonstrating mastery in utilizing its features and functionalities.

Main Responsibilities

• Execute routine tasks within the HubSpot platform to ensure seamless daily operations.
• Monitor and manage data, contacts, and activities to maintain a well-organized and up-to-date system.
• Develop, implement, and optimize automated processes and workflows to enhance efficiency and productivity.
• Troubleshoot and resolve any issues related to automations and workflows.
• Oversee content management within HubSpot, ensuring consistency, accuracy, and relevance.
• Collaborate with content creators to effectively organize and showcase content.
• Contribute to the overall success of marketing operations by actively participating in planning

Tools to use 

• Hubspot (required)
• Zapier (required)
• Salesforce

• Minimum of 5 years of hands-on experience in utilizing HubSpot, with a proven track record of successfully leveraging the platform.
• Very good communication skills in Englishto facilitate effective collaboration and articulate ideas clearly.

• HubSpot Mastery:
• Advanced proficiency in HubSpot, showcasing a deep understanding of features and functionalities.
• Proven ability to execute routine tasks, manage data, and ensure seamless daily operations within the HubSpot platform.
• Automations and Workflows:
• Expertise in developing, implementing, and optimizing automated processes and workflows for increased efficiency.
• Demonstrated capability to troubleshoot and resolve issues related to automations and workflows.
• Content Management System:
• Experience overseeing content management within HubSpot, ensuring consistency, accuracy, and relevance.
• Collaborative approach to working with content creators for effective organization and presentation of content.
• Marketing Operations:
• Active contribution to the success of marketing operations, including planning and execution.
• Ability to provide insights and recommendations for improving marketing strategies using HubSpot tools.

LUXASIA is the leading beauty omnichannel distribution platform of Asia Pacific that has successfully enabled brand growth for more than 100 luxury beauty brands. Our integrated brand-building capabilities include luxury retail, online commerce, consumer marketing, and supply chain management. Since 1986, the company has partnered the world’s finest brands, such as Aveda, Bvlgari, Calvin Klein, Diptyque, Hermes, La Prairie, Montblanc, and SK-II. We have also established Joint Ventures with the likes of LVMH Group, Elizabeth Arden, Puig, Yves Rocher, and By Terry. At the core of our business is a diverse and dynamic #OneTeam of 2000 talents that shape the face of luxury beauty, and delights consumers daily across our growing footprint of 15 markets.

Why Join Us?

At LUXASIA, we believe there is beauty within every talent – that is you.

We grow you by building your competencies and unleashing your potential. We have curated a vast portfolio of over 100 luxury brands across Asia Pacific, and growing. Your work will enrich the lives of millions of consumers across the region. With us, you get to be an entrepreneur, running the business like it is your very own. We give you the autonomy but not without guidance and genuine care. We are a diverse and inclusive team that is courageously innovative. Together as #OneTeam, we celebrate differences, embrace change, explore new ideas, take risks, fail fast, and drive results. While challenges at work are inevitable, the journey promises to be fulfilling.

With LUXASIA, an exciting career filled with robust professional growth awaits you. Isn’t that beautiful?

ACCOUNTABILITIES

Permit approvals / coordination with retailers – visuals, repairs,

installations, pullouts, transfers, inventory, store visits, principal visit

ad-hoc activities, etc.

o Coordination with retailers on promo implementation/price increase /

FSP

o Coordination with brands and retailers on Merchandise Support

Forms (MSF)

o Chasing accounts on sales reconciliation and collection concerns.

o Encoding of Salon manual order forms

o Visiting retail stores as needed

o Performing other administrative tasks that may be needed assistance

be assigned

on assisting in the cash counter and if needed to work on weekends.

#LI-RA1

OPEN FOR FILIPINO CITIZENS CURRENTLY RESIDING IN THE PHILIPPINES ONLY

Position : Administrative Assistant

Client : LC Services 1 LLC

Client website : http://oakpoint.us

Work Hours : Monday to Friday, 3PM to 10PM Eastern time | 4AM to 11AM Philippine time

Pay Range : USD 1,500 - 2,200/month

About the company:

Clinical decision-making authority is paramount to any successful support model. With this in mind, Oakpoint was founded with the belief that not all dental practices are alike. We understand your desire to be supported properly, allowing for complete clinical decision-making authority. We understand your needs and flex our delivery model accordingly. Oakpoint is designed with flexibility and appropriate areas of support. This means we are not a “one size fits all” model.

Job Summary:

As an Administrative Assistant within the Dental Practice Acquisition Team, you will play a crucial role in supporting the seamless operations of the team. This position involves a diverse range of administrative tasks and responsibilities, requiring a proactive, organized, and detail-oriented individual. You will work closely with the acquisition team members to ensure efficient communication, coordination, and documentation of key processes.

Responsibilities:

1. Documentation and Record Keeping:

• Maintain accurate and organized records.
• Assist in managing client lists and prospecting.

• Input and update relevant data into databases and systems.
• Generate regular reports to provide insights into key performance indicators and milestones.

• Conduct market research and analysis to support the identification of potential dental practices for acquisition.
• Assist in compiling information related to competitors and market trends.

• Handle routine administrative tasks such as phone calls, email correspondence, and office supplies management.
• Provide administrative support to team members as needed.

• 2-3 years proven experience as an administrative assistant or in a similar role.
• Strong organizational and multitasking skills with the ability to prioritize tasks.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite and other relevant software applications.
• Knowledge of the dental healthcare industry or experience in a similar field is desirable.

Salary: P50,000 to P60,000 (Monthly Package)

Schedule: Monday – Friday (9:00 AM to 6:00 PM AEST)

What are we looking for?

Skills Required:

• A higher education degree is preferred.
• Must have at least 2-3 years relevant experience in the Australian lending market.
• Knowledge of current Australian lender policies and capacity to stay on top of lender and market policy movements.
• Honest, reliable, and hardworking is essential.
• Strong problem solving, and mathematical skills are required. Think outside the box and a strong desire to solving problem is required for this position.
• Strong communication skills (verbal and written) is required.
• AFG- Experience in FLEX and ApplyOnline

What will you do?

Working as part of a dedicated team, you will be required to assist in all aspects of the mortgage broking and lending administration processes, which may at times extend beyond the duties listed below. In house support will be always available along with regular opportunities for ongoing external education and professional development.

• Daily you will manage the day-to-day loan process, such as follow up’s chasing outstanding documentation, loan packaging and liaise with lender to efficiently support your clients’ processes.
• In addition to managing the day-to-day loan process you will also be required to input and maintain data in the CRM and Broker Engine.
• You will be ordering valuations, credit reports and managing any requests for further information from the lender while keeping your client fully informed, on an online basis.
• You will be fully trained in the specific requirements, and you will be responsible to prioritize you daily workload.
• You will be required to contact the lender and monitor the status of deals, ensuring that deals are processed within an acceptable timeframe.
• We always encourage continuous improvement and team development – Improving internal tasks and procedures whilst maintain a high level of product and lender policy knowledge.

Join the awesome team and enjoy these benefits & perks:

• Hybrid work setup
• Medical, Dental Coverage and Life insurance from day 1 of employment
• Paid Vacation and Sick Leave (with Quarterly Sick Leave Conversion)
• Competitive salary package and annual appraisal
• Financial Assistance Program
• Mandatory Government Benefits and 13th Month Pay
• Complimentary Sleeping Quarters, Coffee at no cost
• Complimentary Office Fitness and Wellness Facilities at no cost
• Regular Company Events, Work Life Balance, and Career growth opportunities
• Accessible location at the heart of Metro Manila --- the Mega Tower, EDSA

JOIN CONNECTOS NOW!

ConnectOS is certified as a Great Place to Work and is a top-rated Philippines employer of choice.

Our client based in Australia specializes in helping businesses build efficient and successful hybrid teams by combining client's current team and offshore talent. With their expertise, they can maximize productivity, enhance collaboration, and achieve cost-effective results.

#ConnectOS #ConnectOSCareers #TeamConnectOS

Employment decisions at ConnectOS will be conducted without consideration of factors such as age’, race, color, religion, gender, disability status, sexual orientation, gender identity or expression, genetic information, and marital status. ConnectOS ensures the full confidentiality of the data it processes.

LOOKING FOR FILIPINO CITIZENS BASED IN THE PHILIPPINES!!!

Position: 16865200699 - Artist Liaison/Marketing Admin Specialist

Working Hours/Shift: 9am to 5pm M-F, UK hours
Salary Range: $1200 USD

Main Duties & Responsibilities:

Key Artist Liaison Tasks (supporting Head of Curatorial Strategy)

• Maintaining an accurate record of artists and specific data points (in accordance with an existing spreadsheet).
• Populate and send template emails eg. welcome emails / chaser emails re-uploading artwork onto the app / monthly update emails.
• Responding to artist enquiries regarding eg. creating a profile on the app / how to upload artworks onto the app etc in accordance with a set of pre-agreed answers. 
• Responding to client enquiries (with assistance of Head of Curatorial Strategy).
• Regularly review artist profiles to check compliance with certain pre-agreed metrics.
• Reaching out to artists periodically with regard to new bodies of work / launching them with Artfeed.
• Updating various spreadsheets as and when needed and ensuring digital admin is in order.
• Liaise with artists for headshot, 2 x images for use on social media channels to promote their involvement with Artfeed. 
• Saving all images of artworks / headshots in relevant folders on Google Drive

Key Tasks (Social Media & Communications)

• Create and publish content (in accordance with Artfeed's digital marketing strategy and ensuring brand consistency) on multi-channel (Instagram, Linkedin, TikTok, Pinterest).
• Manage paid / sponsored advertising on Instagram.
• Engage with followers and respond to queries in a timely manner. 
• Engage with other relevant accounts. 
• Stay up-to-date with current social media trends and suggest and implement new features based on trends and to develop brand awareness.
• Email marketing (including a monthly newsletter based on a template). 
• [Monitor SEO and web traffic metric].

Qualifications:

• The applicant needs to be proficient with the following platforms and possess the following skills: Instagram, Linkedin, TikTok, Pinterest
• Proficient in using Canva, Google suite (eg. email / calendar / docs / spreadsheet)
• Proficient in using Microsoft tools, Mailerlite, Mailjet, Planable

Position: Salesforce Admin

Work Hours (Client): Flexible Schedule 4-hours overlap / Central Timezone

Pay Range: Upto - $1500/month

About the Role:

We are seeking a skilled and experienced Salesforce Administrator/Developer to join our team. The ideal candidate will be responsible for managing and customizing our Salesforce environment to meet our company's needs. This role involves both administrative functions and development tasks, ensuring the optimal use of Salesforce to support business processes.

Duties and Responsibilities:

• Administer and maintain our Salesforce CRM platform.
• Perform daily administration and support of Salesforce, including user management, roles, profiles, permissions, and troubleshooting.
• Customize Salesforce fields, page layouts, record types, reports, and dashboards.
• Develop and maintain custom solutions using Salesforce tools such as Process Builder, Flow, and Apex.
• Collaborate with various departments to understand their needs and translate business requirements into Salesforce solutions.
• Manage Salesforce data feeds and other integrations.
• Conduct data quality and integrity checks, and perform data migrations and uploads.
• Stay current with Salesforce releases and recommend new features and enhancements aligned with business goals.
• Document processes, including error reports and changes to field history tables.

• Salesforce Administrator and Salesforce Platform Developer I certifications are preferred.
• Minimum of 5 years of experience as a Salesforce Administrator and Developer.
• Proficient in Salesforce configuration and development, including custom objects, workflows, validation rules, and Visualforce pages.
• Experience with Salesforce Lightning and Apex programming.
• Strong understanding of Salesforce best practices and functionality.
• Excellent problem-solving skills and the ability to think analytically.
• Strong communication and interpersonal skills, with the ability to interact at all levels of the organization.
• Ability to manage multiple tasks and projects simultaneously in a fast-paced environment.

Preferred Qualifications:

• Experience with Salesforce integrations and API development.
• Salesforce Platform Developer II certification.
• Knowledge of Agile methodologies and project management tools

• The Administrative Assistant at U-BIX Corporation provides administrative support to the company and assists in ensuring the smooth operations of the office. This role requires experience in building administration and facility management.
• Responsibilities include managing office supplies and equipment, coordinating building maintenance and repairs, overseeing security and safety protocols, and assisting with general administrative tasks.
• Strong organizational and communication skills are essential for this position, as the Administrative Assistant will liaise with internal departments, external vendors, and building management.

• Prior experience in building administration or facility management.
• Excellent organizational and communication skills.
• Proficiency in MS Office applications.
• Ability to multitask and prioritize tasks effectively.
• Strong attention to detail.
• Good problem-solving abilities.
• Ability to work independently and as part of a team.

Position : Admin Assistant

Client Name : Pulse Electrical

Working Hours : GMT+10 , 40hrs a week

Holidays : Flexible

Salary Range : $800- $1000

ABOUT THE COMPANY:

Please specify

ABOUT THE ROLE:

We are currently seeking an Admin Assistant to provide comprehensive support to our office staff in managing files, job reports, and images related to our ongoing projects. The ideal candidate will be a multitasking wizard, comfortable working within the Microsoft 365 environment, and bringing a high level of attention to detail to every task.

SCOPE OF WORK:

Utilizing tools within the Microsoft 365 environment, including SharePoint and Outlook.

Demonstrating intermediate Excel skills for efficient data management.

Saving and converting files to PDF format as needed.

Managing images and reports with a keen eye for detail.

Familiarity with Simpro, our job management system/CRM, is a big plus.

Exercising common sense and initiative in problem-solving.

MINIMUM REQUIREMENTS:

Proficiency in Microsoft 365 tools, SharePoint, and Outlook.

Intermediate Excel skills for effective data management.

Experience in saving and converting files to PDF format.

Ability to manage images and reports with a high level of detail.

Familiarity with Simpro or similar job management systems/CRMs (preferred but not mandatory).

A minimum of 3 years of experience in administrative support roles.

Strong common sense and initiative.

LUXASIA is the leading beauty omnichannel distribution platform of Asia Pacific that has successfully enabled brand growth for more than 100 luxury beauty brands. Our integrated brand-building capabilities include luxury retail, online commerce, consumer marketing, and supply chain management. Since 1986, the company has partnered the world’s finest brands, such as Aveda, Bvlgari, Calvin Klein, Diptyque, Hermes, La Prairie, Montblanc, and SK-II. We have also established Joint Ventures with the likes of LVMH Group, Elizabeth Arden, Puig, Yves Rocher, and By Terry. At the core of our business is a diverse and dynamic #OneTeam of 2000 talents that shape the face of luxury beauty, and delights consumers daily across our growing footprint of 15 markets.

Why Join Us?

At LUXASIA, we believe there is beauty within every talent – that is you.

We grow you by building your competencies and unleashing your potential. We have curated a vast portfolio of over 100 luxury brands across Asia Pacific, and growing. Your work will enrich the lives of millions of consumers across the region. With us, you get to be an entrepreneur, running the business like it is your very own. We give you the autonomy but not without guidance and genuine care. We are a diverse and inclusive team that is courageously innovative. Together as #OneTeam, we celebrate differences, embrace change, explore new ideas, take risks, fail fast, and drive results. While challenges at work are inevitable, the journey promises to be fulfilling.

With LUXASIA, an exciting career filled with robust professional growth awaits you. Isn’t that beautiful?

ACCOUNTABILITIES

• In charge of all store fixed and non assets inventory

• Maintains and updates the company’s brands lease terms for renewal purposes.

• Prepare weekly messenger itinerary.

• Process quarterly ordering of office and store supplies

• Compile and update employee records (201 file)

• Assist in payroll preparation by providing relevant data (absences, leaves, etc.)

• Recording of Daily Time Record

• Process statutory payment monthly thru BPI Bizlink

• Process employee benefits such as product incentives in the form of IUP (item used for

personal)

• Coordinate with law office for legal documents requested.

• Collate and file all store permits.

• Manage inventory of all company assets

• Communicating with bank partners for tie up and deployment of payment facility in the

stores and other concerns.

• Coordinate with couriers (JRS and Lalamove) for the submission of monthly billing

• Accounting duties such as reconciling deposit pick-up billing vs. actual pick-ups slips

summary for both BDO and BPI

Basement, FMF Building, 126 Pioneer Street, Mandaluyong City. Tel no. 470-3228 Telefax No. 718-0961

STORE OPENING/ EVENTS:

• Prepares the brands contracts for new store openings, renewals and closure in coordination

with the Direct reports and malls leasing.

• Request from banks the payments terminals to be deployed to the stores

• Monitors all store supply inventories for replenishments.

• Monitor all inventory.

• Supplies Check list

• Assist with planning and execution of corporate selling events and Pop ups

• For Pop up Events: Assist in the preparation of all materials and supplies. Can be assigned

on assisting in the cash counter and if needed to work on weekends.

STORE CLOSURE:

• Coordinates and monitors the security deposit for refund with malls accounting/ finance

team

• Works closely with the Direct reports for contracts and other payments matters.

KPIs:

1. Account / Lease Contract Management

a. Monitoring of renewal contracts

b. Processing of refund of construction bonds after store constructions

c. Other mall matters & concerns

2. Office Management Up Keeping

3. Store Inventory of Fixed & Non-Assets

4. Communication Engagement

5. Attendance

#LI-RA1

Seeking candidates who are Filipino or based in the Philippines!

Position: Administrative Assistant

Working Hours: Monday - Friday 7 AM - 6 PM  Canadian Eastern Time  (Quebec, Qc, Canada) (flexible/overlap) Monday - Friday 6 PM - 7 AM MNL Time 
Holidays: US/PH Regular Holidays
Salary: 1,000- 1,500 USD

Company Overview 

Craftsman of your beauty for 15 years! High-end imports, world-renowned essentials, or excellent value for money are the reasons why we are the best partners in hair beauty! Synergy, creativity, and excellence are the values ​​that are advocated by the group. We are a team of 15 people at the head office, 100 people in its 7 stores, and 10 people at the warehouse.

Duties / Responsibilities:

Duties/responsibilities will be added according to your skill level

• Execute many administrative tasks from a set to-do list such as :
• Extract reports
• Organize and fill out reports
• Update lists
• Complete all tasks related to the administrative work for the department
• Manage documents and archives 
• Fill out ready-made documents with profiles 
• Execute and organize reports

• 1-2 years of experience in a similar role is a must
• Must have excellent communication skills (written and verbal)
• Good knowledge of Excel, Word, and Outlook is a must
• Able to manage sensitive information
  

Favorable but not essential:

• Having a diploma or training connected to the type of responsibilities is favorable yet not essential
• Notions of French an important advantage but not essential, willing to give a bigger annual salary and more training
• Good knowledge of Teams or other Office apps
• Good knowledge of ASANA or other project management apps (Monday, Planner, etc.)
• Experience or notions of payroll an important advantage

• Work from Home
• US/PH Holidays

Our client provides mobile imaging services — be it in a Residential Aged Care facility or at home. They currently offer services in Melbourne, Brisbane, Adelaide, and now the Western suburbs of Sydney to fast-track a convenient pathway to X-Ray and Ultrasound examinations at the bedside.

They are now looking to hire an Administrative Assistant as an addition to their growing team.

Job Responsibilities:

• Mandatory weekend works

• Accepting request forms and performing data entry
• Facilitating bookings and assigning tasks to technicians
• Sending out reports
• Verifying booking details
• Confirming request information
• Generating invoices
• Processing receipts
• Engaging in telephone communication with customers and handling a high volume of incoming and outgoing calls
• Inputting data into various systems
• Reading and responding to emails
• Managing calendars

• Must have some medical background or any prior experience in the medical industry.
• Strong verbal and written English skills
• Must have experience handling customers through phone
• High level of patience and tolerance on the phone
• Computer savvy
• Must be empathetic, enthusiastic, and reliable
• A "can-do" attitude to everything you do
• Excellent organisational and time management skills
• Proven ability to manage multiple tasks
• Excellent working PC/Laptop
• Reliable wired internet connection
• Noise-canceling headset
• Quiet work environment
• Must be willing to work on a fixed weekend schedule.

• Permanent work-from-home set-up
• Dayshift (Australian business hours)
• Full-time job
• HMO
• Paid leave
• Christmas Bonus

***LOOKING FOR FILIPINOS OR PHILIPPINES-BASED CANDIDATES***

We prioritize the processing of one application at a time. If you have applied for multiple job openings within our organization, we kindly request that you direct any update inquiries to the team responsible for handling your initial application.

Position: Admin Assistant (Full-time)

Salary: 900-1500 USD/month (depends on skills and years of experience)

Working Hours: M-F from 9am to 5pm CST/11pm to 7am Philippine Standard Time

About the Company:

We are a consortium of the country's premier vacation rental companies. Our mission is to support, empower, and grow established local property management companies throughout major vacation destinations in the United States. We offer a range of services, including marketing, revenue management, and operational support, to uplift our local businesses and provide an exceptional experience for rental property owners and their guests.

Responsibilities:

• Assist in the onboarding of new properties client finds.
• Assistance with listing descriptions.
• Upload photographs into one system and arrange them in a specific sequence, in the most appealing way to attract buyers' attention.
• Conduct research, for example, search for beach access when purchasing a property.
• Add new clients to the email list on Hubspot.
• Provide general administrative support to the team, including scheduling appointments, coordinating meetings, and managing calendars.

• Proven experience as an administrative assistant in Vacation Rental Property Management or a similar line of business.
• Proficiency in HubSpot, Microsoft Excel and Google Sheet. Knowledge with ChatGPT is a plus.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Good written and verbal communication skills.
• Ability to multitask and prioritize tasks effectively.

**ONLY OPEN TO FILIPINOS OR PHILIPPINES-BASED CANDIDATES**

Position: Administrative Assistant

Salary Range: $800 - $1000/month (depending on qualifications and experience)

Working Hours: Monday to Friday, 9:00 AM to 5:00 PM EST (9:00 PM to 5:00 AM Philippines Time)

About the Company:

Support Shepherd is a customer service oriented company that provides assistance to clients in various industries. Our focus is delivering exceptional support and solutions to help businesses thrive.

Responsibilities:

• Manage incoming and outgoing correspondence, emails, and phone calls
• Schedule appointments and coordinate meetings and events
• Organize and maintain files, records, and documents
• Perform data entry and update databases
• Assist in preparing reports, presentations, and other documents
• Maintain office supplies and equipment
• Provide general administrative support to the team

Requirements:

• Proven experience as an administrative assistant or in a similar role
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Proficient in Microsoft Office, specifically Word, Excel, and Outlook
• Attention to detail and accuracy
• Ability to multitask and prioritize tasks effectively
• Problem-solving and decision-making skills
• Ability to maintain confidentiality and handle sensitive information
• Positive attitude and willingness to learn

• Minimum 2 years of experience as an administrative assistant or in a similar role
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Attention to detail and accuracy
• Ability to multitask and prioritize effectively
• Problem-solving and decision-making abilities
• Ability to maintain confidentiality and handle sensitive information
• Positive attitude and willingness to learn

5 days of Paid Time Off per year