Total 14 admin executive job vacancies in Administrative / Clerical category in MAKATI

• Makes requests, monitors and tracks departmental supplies, and chemical amenities of the hotel.
• Prepares monthly reports, inventory of items, accruals, and expenses of the department.
• Provision of admin work including but not limited to updating bulletin boards, coordinating departmental activities, filing of documents and managing department. schedules

The Legal Delivery Team is the engine room of DBC Philippines. Providing scalable, quality conveyancing support and services to buyers and sellers across the retail residential market, the Legal Delivery team works across all states in Australia and includes a large team of operational specialists in the Philippines.

We are seeking for a Admin Officer to work as part of a team providing service and support to Client Services team through lead conversion, assisting Lawyers in preparation of contract review, assisting Paralegals and Australian clerks in accomplishing some clerical works from matter creation to settlement.

Duties include:

• Opening files for Client by creating matters and do basic checking of the contract and client details based on the procedure
• Manages contract review calendar booking
• Assigns matter to file handlers based on their daily capacity
• Prepares contract review for the Lawyers
• Carry out administrative duties such as partial data entry and forwarding of emails to file handlers
• Report to and update the leader of any issues encountered by the team for resolution
• Ensure tasks are verified and completed in a timely manner
• Participates in the investigation of the problem and implementation of actions 
• Ensure compliance with the procedures
• Perform other tasks assigned by Management

Assists the FM Admin Manager in the day-to-day tasks of supervising the FM Admin team.
▪ Along with the FM Admin Manager, is in control for monitoring and reporting data to Geneva and management.
▪ Takes over the duties and responsibilities of the FM Admin Manager in the event that he / she is unavailable of incapacitated.
▪ Handles the day-to-day supervision of the FM admin team with regards to all their designated tasks.
▪ Handles the checking of Order Instructions prior sending to Finance for Final Invoicing.
▪ Ensures the FM Admin team is up to date and is in line with their designated tasks.
▪ Ensures the FM Admin team is on target with regards to their KPI’s and Performance requirements.
▪ Is the main coordinator and communicator with Finance with regards to Order instructions and Billings.
▪ Ensures the monitoring of key performance indicators not only of the FM Admin team, but also of the operations and PH Support groups like Finance and Procurement with regards to transactions that involve the FM sector.
▪ Reports all these findings to the FM Admin Manager in order to generate procedures or corrective actions
▪ Is in-charge of the proper checking, validation, and verification of Order Instruction generation by the Admin team or Invoicing.
▪ Enacts, Coordinates and Disseminates the FM Admin Manager’s instructions on the team’s plans with the FM Admin team

Ensures and coordinates any revisions, corrections and cancellations requested by the client is thoroughly investigated and proper procedure is followed by the Finance Billing Team. She will be in-charge of monitoring and reporting these incidents.
▪ Prepares and transmits or dispatches via email or delivers the certificates of marking.
▪ Ensures that all necessary forms/certificates and/or other requirements needed are always completed and prepared.
▪ In control of overseeing the FM Office associates in carrying out the FM Admin Manager’s plans and instructions
▪ Coordinates the Ops team and Admin team members on the dispatch and proper sorting of Marking Certificate Reports.
▪ Responsible for the maintenance of the FIP monitoring for invoicing and dispatch file in SharePoint which was created by SGS Geneva.
▪ Shall be the one to take over the DTR monitoring, approval or rejection for the FM Admin team.
▪ Ensures compliance with the Group and national policies including but not limited to the maintenance of the Quality Management System
▪ Operates to the highest standards of ethics, in accordance with the SGS Code of Integrity.
 

Primary Responsibilities of a Student Admin for Operations and Sales:

• For Planning and Scheduling assistance (e.g. clerical and system encoding, invoice and collection records updating
• Customer Satisfaction Survey consolidation and monitoring, outsourcing suppliers for events and general assistance, etc.)

Reporting to the Chief of Staff, you will be assisting in supporting the operations for the wider Executive team at Lendi Group, this fast-paced and varied role will see you accountable for (but not limited to):

• Complete all company travel requests within 24hour period
• Complete all Executive expense management
• Assist the Chief of Staff with researching and completing any event duties
• Assist the Chief of Staff with reporting as required
• Assist the Chief of Staff with management of Executive diaries and calendars
• Support any document preparation or formatting required for the Executive team
• Send calendar reminders and support for regular team meeting cadences
• Performs other functions as may be deemed necessary by and needed to deliver the output guided by the company’s vision, mission, and employee policies.
• Meet timelines associated with the tasks in a timely manner and within quality standards.
• Document all necessary instructions per function/project and keep the existing updated.
• Log all activities regularly and accurately via Slack, if applicable

The Legal Delivery Team is the engine room of DBC Philippines. Providing scalable, quality conveyancing support and services to buyers and sellers across the retail residential market, the Legal Delivery team works across all states in Australia and includes a large team of operational specialists in the Philippines.

We are seeking for a Admin Officer to work as part of a team providing service and support to Client Services team through lead conversion, assisting Lawyers in preparation of contract review, assisting Paralegals and Australian clerks in accomplishing some clerical works from matter creation to settlement.

Duties include:

• Opening files for Client by creating matters and do basic checking of the contract and client details based on the procedure
• Manages contract review calendar booking
• Assigns matter to file handlers based on their daily capacity
• Prepares contract review for the Lawyers
• Carry out administrative duties such as partial data entry and forwarding of emails to file handlers
• Report to and update the leader of any issues encountered by the team for resolution
• Ensure tasks are verified and completed in a timely manner
• Participates in the investigation of the problem and implementation of actions 
• Ensure compliance with the procedures
• Perform other tasks assigned by Management

The Office Admin Executive (Office Manager) is responsible for ensuring smooth and efficient office operations. This role requires a versatile individual who can manage various administrative and operational functions, including office management, travel bookings, billing, event planning, vendor and courier management.

Reporting to the Admin Manager, your key responsibilities are the following:

• Office Management and Facilities Management
  • Oversee daily office operations, ensuring a clean, organized, and safe working environment.
  • Coordinate with building management for maintenance and facility-related issues.
  • Manage office supplies inventory and place orders as needed.
  • Supervise office support staff and ensure efficient workflow.
• Travel & Booking Management
  • Arrange travel accommodations, including flights, hotels, and transportation for visitors and employees.
  • Ensure all travel bookings comply with company policies and budgets.
  • Maintain travel records and prepare travel itineraries for employees.
  • Assist employees with VISA applications and other travel-related documentation.
• Billing and Invoice Management
  • Work with our Finance team in handling accounts payable and receivables, ensuring timely and accurate processing of invoices, including reimbursements for company-related expenses.
  • Maintain accurate financial records and assist in budget preparation, alongside our Finance team.
  • Coordinate with vendors and suppliers regarding billings/invoice processing.
• Events Management
  • Plan and coordinate company events, townhall meetings, and engagement activities.
  • Manage event logistics, including venue selection, catering, and transportation.
  • Work with internal teams and external vendors to ensure successful event execution.
  • Monitor event budgets and ensure cost-effective planning with assigned Project Lead/s.
• Vendor Management, and Courier Management
  • Maintain relationships with vendors and ensure timely delivery of goods and services.
  • Oversee courier services for the office, ensuring efficient and timely delivery of mail, company devices, and packages.
  • Track and manage office assets and equipment, alongside IT team.

PRIMARY RESPONSIBILITIES

• Responsible for over-all coordination of the certification process of client companies in support to the division in the area of documents, materials, package and invoice preparation and file/database maintenance.

Specific Responsibilities   

AUDIT SCHEDULING

• Sends & follow-up audit schedule to the client 3 months in advance following Knowledge GSP/GPP and the ISO 17021
  • Audit schedule is already firmed up 3 months prior audit execution.
  • Zero movement on the confirmed schedule without valid reason

AUDIT ITINERARY

• Sends audit itinerary to the client at least 2 weeks prior audit execution
  • Audit itinerary is compliant with Knowledge policy

AUDIT LOGISTICS

• Coordinates and make the necessary arrangements (flight booking, transportation, & other travel requirements for on-site jobs)
  • Audit logistics should be made clear & coordinated in a timely manner
• Coordinates with the auditor their confirmed schedule, including the presence of Technical Expert and/ or Observers/ Auditor-under-supervision during the conduct of the audit
  • Information should be accurate to both the auditor, the technical expert, and /or Observers

AUDIT PACKAGE PREPARATION

• Prepares and transmit to the audit team the audit package following GSP/GPP for auditor’s
  • Correct & Complete audit package

INVOICING (in coordination with the GBS Invoicing Team)

• Ensure that all billable jobs for the next 3 months are readily available in the Invoice Monitoring to identify the revenue projection for the succeeding months
• Prepares & sends audit invoice to the client during the 1st week of each month with clear emphasis that collection shall be made during the 1st day of the audit
  • Payment shall be received from the client 100% during the first day of the audit
  • DSO is achieved.
• Reimbursable expenses shall be invoiced after the audit and apply 10% administrative fee following new rule of FIN-DIV.
  • 100% invoicing of reimbursable expenses shall be made within the month
• Collate, prepare and submit the weekly and monthly revenue reports including revenue accruals, deferrals and expenses
  • Timely and accurate reporting

AUDIT PACKAGE CHECKING

• Follow-up with relevant auditor and checks completeness of the audit package 1 week after the conduct of the audit and submits the same for technical review (if applicable)
  • On time submission and complete audit packages

AUDIT CERTIFICATE PREPARATION AND ISSUANCE

• Prepares Certificate following GSPP/GPP for approval of the Division Manager. Issuance of certificate shall only takes place once client is confirmed paid on all services provided by SGS Kn.
  • Issuance of Certificate shall not exceed 2 months from the last day of full compliance of the client in the certification process.

REGULAR DUTIES

• Identify and plan all activities - audits, and any other activities, that are due for scheduling across all sectors of Knowledge Solutions
• Send audit schedule notifications 90 days in advance, and confirmed within 45 days before the actual audit date
• Collaborate with the entire Kn key personnel to ensure that the YTD revenue is achieved by Kn
• Ensure that the audits activities are booked and allocated in the system and is consistent with the client’s Scope of Certification (chosen management system standard(s), the client’s industry sector, technical area(s), products and processes)
• Comply with system related activities and any other tasks and issues associated with various applications and processes such as, but not limited to, reporting, orientation of new users, etc.
• Interact with clients with a view to understand their needs and goals, willing to help clients and be attentive to their needs
• Performs other related duties as may be assigned either in support of departmental goals or for his/her personal or professional training, education or development as programmed by his/her immediate superior.
• Complies with the QHSE policies including but not limited to:
  • Demonstrates strong commitment to SGS QHSE Policies, Procedures, and Work Instructions by participating in safety meetings, completing required training, intervening in unsafe situations, refusing unsafe work, and complying fully with all applicable laws and regulations related to QHSE.
  • Responds appropriately to emergency situations and assists other staff members in maintaining readiness to respond to emergencies within the workplace.
  • In accordance with the SGS QHSE Management System requirements, disposes of, or directs the disposal of, waste generated as a part of daily work performed in a safe manner and in compliance with all waste transportation and disposal regulations and requirements.
  • Reports all incidents (actual incidents and near misses) in accordance with the SGS Incident Reporting requirements.
  • Uses all equipment (including safety equipment) in the manner intended and reports any damaged / lost equipment to supervisor.
  • Maintain a safe and tidy worksite.
  • Maintains awareness of hazards and proposes controls to supervisor, QHSE Representatives or relevant client / site contact.
  • Actively participates in incident investigations and risk assessments as deemed necessary by SGS management.

OCCASIONAL DUTIES

• Suggest area or opportunities for improvement
• Perform other related tasks as maybe assigned by her superiors in support of division goals, or personal development as programmed by her superiors.

The Legal Delivery Team is the engine room of DBC Philippines. Providing scalable, quality conveyancing support and services to buyers and sellers across the retail residential market, the Legal Delivery team works across all states in Australia and includes a large team of operational specialists in the Philippines.

We are seeking for a Admin Officer to work as part of a team providing service and support to Client Services team through lead conversion, assisting Lawyers in preparation of contract review, assisting Paralegals and Australian clerks in accomplishing some clerical works from matter creation to settlement.

Duties include:

• Opening files for Client by creating matters and do basic checking of the contract and client details based on the procedure
• Manages contract review calendar booking
• Assigns matter to file handlers based on their daily capacity
• Prepares contract review for the Lawyers
• Carry out administrative duties such as partial data entry and forwarding of emails to file handlers
• Report to and update the leader of any issues encountered by the team for resolution
• Ensure tasks are verified and completed in a timely manner
• Participates in the investigation of the problem and implementation of actions 
• Ensure compliance with the procedures
• Perform other tasks assigned by Management

Primary Responsibilities 

1.  For Planning and Scheduling assistance e.g. clerical and system encoding, invoice and collection records updating, Customer Satisfaction Survey consolidation and monitoring, outsourcing suppliers for events and general assistance, etc.
2.  Assist in Collections
3.  Assist with daily operational duties

The Legal Delivery Team is the engine room of DBC Philippines. Providing scalable, quality conveyancing support and services to buyers and sellers across the retail residential market, the Legal Delivery team works across all states in Australia and includes a large team of operational specialists in the Philippines.

We are currently looking for a Review Admin to work as part of a team providing support to lawyers and paralegals in the preparation of necessary documents for review and drafting. Candidates must have a solid understanding of confidentiality and data protection practices. The ultimate goal is to maintain the company's records and ensure that clients' expectations are managed effectively.

Duties include:

• Primary reviewing the contract coming from the client, ensures that the client's request is serviceable by the company.
• Thoroughly review and analyze contracts to identify errors, inconsistencies, or potential risks.
• Assess the legal and financial implications of contract terms and conditions.
• Ensure compliance with applicable laws and regulations.
• Maintain accurate and organized contract records and documentation.
• Coordinate with various stakeholders, such as legal teams or department heads, to address any contract-related concerns or issues.
• Provide assistance and support dispute resolution processes.
• Stay updated with changes in relevant laws or industry regulations that may impact contract reviews.
• Maintain confidentiality and adhere to ethical standards when handling sensitive contract information.
• Perform other tasks assigned by Management

Responsible in providing administrative support to the Director of Rooms & Residences and the Rooms Division Team. Will manage communication channels, scheduling of appointments and handle multiple tasks efficiently and effectively.

Primary Responsibilities

Responsibilities and essential job functions include but are not limited to the following:  

• Maintain executive’s agenda and assist in planning appointments, meetings etc
• Attend meeting and keep minutes
• Handle confidential documents ensuring they remain secure
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Prepare presentations, reports and correspondence accurately and swiftly
• Ensuring efficient and effective administrative information and assistance
• Manage communication channels and respond to correspondence appropriately on behalf of the executives.

Primary Responsibilities of a Student Admin for Operations and Sales:

• For Planning and Scheduling assistance (e.g. clerical and system encoding, invoice and collection records updating
• Customer Satisfaction Survey consolidation and monitoring, outsourcing suppliers for events and general assistance, etc.)

• The Administrative Assistant at U-BIX Corporation provides administrative support to the company and assists in ensuring the smooth operations of the office. This role requires experience in building administration and facility management.
• Responsibilities include managing office supplies and equipment, coordinating building maintenance and repairs, overseeing security and safety protocols, and assisting with general administrative tasks.
• Strong organizational and communication skills are essential for this position, as the Administrative Assistant will liaise with internal departments, external vendors, and building management.

• Prior experience in building administration or facility management.
• Excellent organizational and communication skills.
• Proficiency in MS Office applications.
• Ability to multitask and prioritize tasks effectively.
• Strong attention to detail.
• Good problem-solving abilities.
• Ability to work independently and as part of a team.