Total 2 construction property job vacancies in Administrative / Clerical category in manila one ayala tower 2

---THIS IS A PERMANENT WFH---

Position Overview
The Property Administrator and Bookkeeper is responsible for managing the administrative and financial tasks associated with property management. This role involves maintaining accurate financial records, overseeing property operations, coordinating with tenants and vendors, and ensuring compliance with relevant regulations. The ideal candidate should have experience in real estate, bookkeeping, and property management software.

Key Responsibilities:

Property Administration:

• Serve as the primary point of contact for tenants, addressing inquiries, concerns, and maintenance requests.
• Prepare lease agreements, renewals, and termination documents.
• Coordinate property inspections and ensure properties are well-maintained.
• Oversee vendor contracts, including maintenance, cleaning, and repair services.
• Maintain an organized filing system for all property-related documentation.

Bookkeeping and Financial Management:

• Record and reconcile financial transactions, including rent payments, security deposits, and operational expenses.
• Prepare and send out monthly rent invoices and follow up on overdue payments.
• Manage accounts payable and receivable for property operations.
• Generate financial reports, including profit/loss statements and cash flow summaries.
• Assist in preparing annual budgets and tracking expenses against projections.

Compliance and Reporting:

• Ensure compliance with local, state, and federal property management regulations.
• Assist in tax preparation by organizing and maintaining financial records.
• Monitor and report on financial performance metrics to property owners.

Qualifications:

• Bachelor’s degree in Business Administration, Accounting, or a related field (preferred).
• Proven experience in property administration and bookkeeping, ideally within real estate.
• Proficiency in property management software (e.g., AppFolio, Buildium) and QuickBooks.
• Excellent communication and customer service skills.
• Familiarity with local property management laws and regulations.
• Knowledge in QB Desktop

Salary: P40,000 to P50,000 (Monthly Package)

Schedule: Monday – Friday (07:00 AM - 4:00 PM AEST)

What are we looking for?

Skills Required:

• 3+ years of experience as an Administrative Scheduler within the trading/commercial maintenance industry highly desirable
• High attention to detail and organizational skills
• Ability to work in a fast-paced environment
• Intermediate computer literacy including Microsoft Office Suite
• Excellent communication skills both written and verbal

Nice to Have:

• Experience in job management systems including SimPRO or any similar tool (good to have experience but not a must)

What will you do?

• Coordinating and scheduling maintenance jobs in like with client SLAs
• Working with relevant stakeholders to identify and agree on operational timeframes and attendance for reactive and planned maintenance jobs
• Review materials ordered for each scheduled period to ensure availability on site prior to works being conducted
• Rescheduled activities as required and report on non-compliance times
• Liaise with technicians to reduce work in progress times and close off jobs more efficiently
• Monitor overall maintenance progress and achievement of major milestones
• Completing monthly invoicing to meet targets
• Completion of procurement including raising purchase orders and amendments
• Develop process documentation and maintain a filing system
• Providing support to the scheduling team
• Help raised quoted jobs, services and projects

Join the awesome team and enjoy these benefits & perks:

• Medical, Dental Coverage and Life insurance from day 1 of employment
• Paid Vacation and Sick Leave (with Quarterly Sick Leave Conversion)
• Competitive salary package and annual appraisal
• Financial Assistance Program
• Mandatory Government Benefits and 13th Month Pay
• Complimentary Sleeping Quarters, Coffee at no cost
• Complimentary Office Fitness and Wellness Facilities at no cost
• Regular Company Events, Work Life Balance, and Career growth opportunities
• Accessible location at the heart of Metro Manila --- the Mega Tower, EDSA.

JOIN CONNECTOS NOW!

ConnectOS is certified as a Great Place to Work and is a top-rated Philippines employer of choice.

Founded in 1968, our client has evolved from an electrical contractor to a leading Australian provider of diverse engineering, construction, and facilities services. Their expertise spans electrical, data, security, and more, ensuring comprehensive solutions for projects, maintenance, and minor works. With a nationwide reach and 24/7 operations, they deliver peace of mind to clients of all sizes. They forge long-lasting relationships, evident in their involvement in iconic projects for over 30 years and their commitment to client value through top-quality service and industry recognition.

#ConnectOS #ConnectOSCareers #TeamConnectOS

Equal Employment Statement

Employment decisions at ConnectOS will be conducted without consideration of factors such as age’, race, color, religion, gender, disability status, sexual orientation, gender identity or expression, genetic information, and marital status. ConnectOS ensures the full confidentiality of the data it processes.