Total 48 Administrative / Clerical job vacancies in Mandaluyong City, National Capital Region

As the Operations Admin Assistant you must:

• Do necessary reports related to sales of the stores
• Coordinates with the respective departments regarding the concerns in the Operations.
• Establish quantitative and qualitative metrics, guidelines, and standards by which the company’s efficiency and effectiveness can be evaluated, identifies opportunities for improvements.
• Review, analyze, and evaluate business procedures.
• Ensures the work environment is adequate and safe.
• Implements policies and procedures that will improve day-to-day operations.
• Oversees sales activities, purchasing, and inventory, ensuring each is reaching its goals set by leadership.
• Plans, directs, controls, implements, evaluates, monitors, and forecasts each brand's budget and cost of sales to achieve financial objectives.
• Communicates and explains new directives, policies or procedures to OMs / AOMs.
• Improves customer service and satisfaction through policy and procedural changes.
• Leads Coordination and integration of efforts among operations and other departments.
• Project a positive image of the organization to employees, customers, industry and community.

AECOM is seeking an Administrative Assistant to be based in Manila, Philippines

Job Description: 

The Administrative Assistant will provide administrative support to one or more managers within a group, office or business unit including some of or all of the following: prepares or proofs correspondence, forms, spreadsheets, or documents, schedules meetings, makes travel arrangements, and/or maintain inventory of office supplies.

• Assist in general administrative tasks and may provide support to other Executive Assistants
• Creates and maintains reports, spreadsheets, and other necessary documents in response to and in anticipation of department’s needs
• Prepares, reviews, submits and tracks expense reports for reimbursements
• Enters, tracks and processes departmental expenses and invoices for payment
• Sharepoint database administration
• Organize and manage Team shared files
• Processes documents for other departments as needed
• Assist in the development and update of project administrative procedures
• Reroutes documents to other approvers when necessary
• Perform other related projects and duties as assigned

We are seeking a highly skilled Virtual Administrative Assistant to join our team. As a Virtual Administrative Assistant, you will provide comprehensive administrative support to our organization while working remotely. The ideal candidate will have a background in corporate analysis, preferably in financial, accounting, or marketing (non-sales) positions within large organizations. Additionally, experience in executive support is highly desirable.

Responsibilities:

1. Provide administrative support:

• Manage calendars, schedule appointments, and organize meetings for executives and teams.
• Coordinate travel arrangements, including flights, accommodations, and transportation.
• Prepare and distribute memos, emails, and reports as requested.
• Conduct research and gather information as needed.

• Provide high-level support to executives, including managing their schedules, handling correspondence, and prioritizing tasks.
• Assist in preparing executive-level presentations and reports
• Coordinate and schedule meetings with internal and external stakeholders.

• Utilize advanced Excel functions and formulas to analyze data and create reports.
• Develop and maintain spreadsheets to track and manage various projects.
• Generate visualizations and presentations using Excel to communicate data effectively.

• Contribute your valuable insights and perspectives to improve administrative processes and procedures.

• Identify opportunities for automation and process optimization to increase efficiency.

• Previous corporate experience as a financial analyst, engineer, or marketer (non-sales)
• 2+ years of experience with Microsoft Excel or Google Sheets
• Experience working with North American or European stakeholders
• Strong organizational and time management skills to handle multiple tasks simultaneously
• Excellent written and verbal communication skills to effectively interact with clients and team members
• Proactive and resourceful, with the ability to work independently and take initiative
• High attention to detail and accuracy in all tasks
• Bachelor's Degree

This is a fully remote position.

JOB DESCRIPTION

We believe that clothes — and how you make them — can make a difference.

Since 1853, we’ve been obsessed with innovation to meet people’s needs. We invented the first blue jean. And we reinvented khaki pants. We pioneered labor and environmental guidelines for our manufacturing partners. And we work to build sustainability into everything we do.

A company doesn’t last 160 years by standing still. It endures by reinventing itself, striving to delight its consumers, winning in the marketplace, and by remaining true to its values.

We employ more than 17,000 people around the world – supporting great brands, including Levi’s®, Dockers® and Denizen®. Our employees are committed to innovation, creativity and collaboration. Put simply, if you’re looking for a new opportunity, this is a great place to grow your career.

We are looking for an Administrative Assistant to join our team and support the Sr. Executive Assistant to the Chief Financial and Growth Office (CFGO). It is necessary that you enjoy providing professional and personal support, managing diverse responsibilities with humor, enjoys making decisions, has a passion to learn, and shares our core values. We lead by example, own the results, win with people (that would be you!), consumer at the core, embrace a growth mindset, and move fast. If you are someone who is flexible and enjoys an ever-changing corporate environment then this role should provide you with your chance to showcase your previously acquired skills. This position will report to the Senior Executive Assistant to the CFGO and will be based in Manila, Philippines.

Responsibilities

• Act as local administrative support for CFGO and his team in market.

• Support the Sr. Executive Assistant with all personal and professional tasks and assignments for the CFGO

• Act as main point of contact for CFGO outside of San Francisco business hours and while CFO is traveling in market.

• Communicate with other corporate groups on administrative issues.

• Excellent management and maintenance of multiple confidential schedules; coordinate professional and personal travel as-needed

• Meeting/internal event planning inclusive of set-up and breakdown, catering, and a variety of logistical activities, such as meeting room planning

• Handle information requests

• Perform clerical functions such as preparing correspondence, arranging conference calls and processing expenses

• Track and order office supplies

• Handle and track accounting documents and work with budget information

• Maintain business documents using software applications

• Masterfully meet all expected deadlines (or earlier!)

• Thoroughly understand the activities and goals within the department

Basic Qualifications

• Minimum 5 years of experience as the most efficient administrative assistant in the office

• Expert knowledge and proficiency with Outlook , Microsoft Suite, and Concur required

• Prior personal assistant work experience is a plus

• Service oriented with the ability to adjust priorities as needed

• Enjoy a role with varied job responsibilities

• High attention to detail

• Experience working directly with senior level leaders

• Enjoy learning new computer programs quickly

• You have an energetic, positive, helpful demeanor and a passion and interest in LS & Co.

• Ability to work from office in Manila

• Flexible schedule and overtime required; early mornings or late evenings and weekend work will be necessary at times

LOCATION

FULL TIME/PART TIME

Current LS&Co Employees, apply via your Workday account.

The Legal Delivery Team is the engine room of DBC Philippines. Providing scalable, quality conveyancing support and services to buyers and sellers across the retail residential market, the Legal Delivery team works across all states in Australia and includes a large team of operational specialists in the Philippines.

We are currently looking for a Review Admin to work as part of a team providing support to lawyers and paralegals in the preparation of necessary documents for review and drafting. Candidates must have a solid understanding of confidentiality and data protection practices. The ultimate goal is to maintain the company's records and ensure that clients' expectations are managed effectively.

Duties include:

• Primary reviewing the contract coming from the client, ensures that the client's request is serviceable by the company.
• Thoroughly review and analyze contracts to identify errors, inconsistencies, or potential risks.
• Assess the legal and financial implications of contract terms and conditions.
• Ensure compliance with applicable laws and regulations.
• Maintain accurate and organized contract records and documentation.
• Coordinate with various stakeholders, such as legal teams or department heads, to address any contract-related concerns or issues.
• Provide assistance and support dispute resolution processes.
• Stay updated with changes in relevant laws or industry regulations that may impact contract reviews.
• Maintain confidentiality and adhere to ethical standards when handling sensitive contract information.
• Perform other tasks assigned by Management

You'll play a key role in supporting our Corporate Client Services team, providing exceptional corporate secretarial administration services to your portfolio of clients.

You will be responsible for drafting resolutions; preparing minutes for general meetings, sending reminders on deadlines to hold Annual General Meetings, and keeping the statutory books in order.

Responsibilities

Responsible for generating and preparation of documents and forms required for the portfolio of clients
Ensuring the smooth running of day-to-day relationships with cluster and consistent delivery of client reporting/information accurately and on time
Ensuring that support is provided to your immediate supervisor to complete the required deliverables for the clients and be proactive in defining areas needing attention or support
Know the specifics of designated clients including understanding their structure and any agreements they have in place
Minimise risk to IQEQ by ensuring all procedures and checklists are followed

Responsibilities (how we will measure success

• Preparation and sending of Daily email monitoring summary
• Preparation and sending of periodic reminders to clients
• Checking and processing of MAS Consultation Paper
• Updating MASNET Circular Check file when there are new circulars/announcements receive.
• Updating MAS Updates tracker
• Preparation and sending of Monday meeting agenda / upcoming L&E topics
• Host Company meeting – share screen and show leave calendar, AR, and Powerpoint
• Host External & Internal Training
• Checking and finalizing training attendance using snips, Teams attendance report, and recording using Attendee Summary excel file
• Processing of training certificates

Position Purpose: A brief statement/summary of the primary purpose of the role

Reporting to the Sales Manager, the Sales Assistant is responsible for providing sales

administration and support to the Sales Executives and Sales Manager.

Main Responsibilities and Duties: Detail the main activities and responsibilities involved

Areas of direct responsibility:

· Administration support to sales team

· Sales data entry including bookings

· Internal emails

· Preparation of sales reports including campaign & client tracking reports using Excel and

various systems

Administration Duties:

· Assist sales team with creating sales proposals for clients

· Sales data entry: Receive and process new booking schedules for clients from sales team

· Timely processing of booking changes

· Monitor bookings to ensure spots are not dropped out of the schedule, or are replaced

· Complete check at month end of any spots not transmitted, prior to invoicing

· Prepare reports pre and post client campaigns to support client results delivery, using excel

and other various systems

· Monitor and Coordinate material changes. Retrieve requested information from IBMS.

· Coordinate the filler lists for sales office each week

· Prepare regular reports for available airtime for sales

· Prepare monthly share reports for sales team

· Communicate clearly and concisely with and assist sales team members and other seven

employees as required over email, Microsoft teams, cisco jabber.

General:

· Other duties as reasonably directed.

· Follow company policies and procedures.

· Take all reasonable care to ensure that your actions or omissions do not impact on the health

and safety of yourself and others in the workplace.

· Ensure that co-workers are treated respectfully and without any form of discrimination,

harassment or victimisation.

· Be a positive, willing and adaptable member of the team at all times.

Join the A-Team and experience the A-Life!

As an HR Admin Assistant, you will be responsible for providing services and assistance specifically in the facilitating the on-boarding and off-boarding process, employee welfare and benefits administration, employee relations to deliver and attend to all employees and company’s needs and concerns.

You will:

• Manage inventory levels with proper records and accountability (ie. swag, pantry, storage room, medical supplies, etc)
• Be scrappy to find the best bargain to purchase supplies, equipment, furniture, etc, and be relentlessly resourceful in decorating the office and enhancing the workplace experience for special events
• Liaise with facility management vendors, including utilities, rental, office cleaning, catering, fire safety insurance, building management with landlord/office owner and security services
• Ensure timely payment of all utilities, rental and other office expenses
• Monitor contracts such as business permits, office lease, landlord, office cleaning, etc
• Manage the service admin team including the messengers, drivers, security guards and janitorial staff
• Perform receptionist duties
• Assist with company events, team bonding, office tours and other ad-hoc events in the office or off-site
• Coordinate HR projects, meetings and training seminars
• Prepare reports and presentations for internal communications
• Assist in onboarding and offboarding activities of employees
• Keeps knowledge of people team practices up-to-date by taking part in any workshops or other educational meetings and reading any new materials.
• Collaborate with the HR team to implement employee development and training programs.
• Any other ad-hoc tasks required by the Company.

Hi! We’re Smartsourcing, looking for a Real Estate Admin Associate who can work with us full-time and on-site!

Earn up to P28,000!

Where?

Be a part of the Smartsourcing crew

Schedule: Monday – Friday (9:00 AM to 6:00 PM AEST)

What are we looking for?

Skills Required:

• Previous experience as a personal assistant or in an administrative role
• Must have 3 years + experience as a personal assistant or equivalent.
• Proficient in MS Office applications
• Strong problem-solving skills
• Ability to maintain confidentiality and handle sensitive information.

What will you do?

• Managing the schedule and meetings of directors
• Arranging travel arrangements
• Using CRM for tasks like note-taking and task management
• Providing administrative and clerical support, including assisting with some finance administration tasks in Xero
• Monitoring and responding to emails and inquiries.

Join the awesome team and enjoy these benefits & perks:

• Hybrid (3 days/week, Office-based; 2 days/week Home-based)
• Medical, Dental Coverage and Life insurance from day 1 of employment
• Paid Vacation and Sick Leave (with Quarterly Sick Leave Conversion)
• Competitive salary package and annual appraisal
• Financial Assistance Program
• Mandatory Government Benefits and 13th Month Pay
• Complimentary Sleeping Quarters, Coffee at no cost
• Complimentary Office Fitness and Wellness Facilities at no cost
• Regular Company Events, Work Life Balance, and Career growth opportunities
• Accessible location at the heart of Metro Manila --- the Mega Tower, EDSA

JOIN CONNECTOS NOW!

ConnectOS is certified as a Great Place to Work and is a top-rated Philippines employer of choice.

Our client, a Melbourne-based staffing and recruiting firm, is passionate about Primary healthcare across Australia. With their vast expertise, they provide exceptional recruitment and consulting services to General Practitioners (GPs). They specialize in making the job search process seamless and efficient. Additionally, their consulting work spans multiple areas of Primary care, such as conducting feasibility assessments for medical centers, evaluating programs, reviewing funding strategies, and providing valuable assistance in managing and staffing urgent care clinics.

#ConnectOS #TeamConnectOS

Equal Employment Statement

Employment decisions at ConnectOS will be conducted without consideration of factors such as age’, race, color, religion, gender, disability status, sexual orientation, gender identity or expression, genetic information, and marital status. ConnectOS ensures the full confidentiality of the data it processes.

MySigrid is seeking a skilled and professional Bilingual Admin Support Specialist fluent in both Spanish and English to support our executive team. The successful candidate will play a crucial role in facilitating effective communication between the executive team and Spanish-speaking clients, partners, and stakeholders.

WHO WE ARE

MySigrid is a Premium Executive and Personal Assistance Service staffed by humans powered by technology. We provide the right people, platform, and processes to optimize busy executives’ lives, allowing them to outsource the day-to-day activities that keep their personal and professional lives on time and on target. We aim to democratize access to executive support and to create jobs using technology instead of replacing them.

We use MySigrid, our proprietary Collaboration & Task Management Platform, to solve tasks efficiently and collectively - improving quality, reducing human error, and increasing speed. MySigrid is a ‘state-of-the-art’ technology platform designed to optimize the work processes of our Executive Assistants, allowing them to deliver world-class remote support to multiple clients, as well as giving them the flexibility to configure an optimal work/life balance.

Requirements

As a minimum, we expect candidates to meet the following requirements:

• Fluency in both Spanish and English, with excellent written and verbal communication skills in both languages. 
• Proven experience as an executive assistant or similar role, preferably in a bilingual environment. 
• Strong organizational skills with the ability to prioritize tasks and manage time efficiently. 
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software. 
• Attention to detail and high level of accuracy in all tasks. 
• Ability to maintain confidentiality and handle sensitive information with professionalism. 
• Excellent interpersonal skills, with the ability to interact effectively with individuals at all levels. 
• Adaptability and flexibility to respond to changing priorities and deadlines. 
• Bachelor's degree or equivalent work experience preferred. 

At MySigrid, we aim to ensure the professional and personal growth of all our employees:

• Paid Time Off (PTO) credits.
• HMO Package for the employee and two dependents.
• Medical subsidy.
• Reimbursable internet charges.
• Comprehensive training and continuous learning advantages.
• Opportunity to contribute to new technology and help develop a high-end system that assists humans by optimizing their work processes.
• High importance to work-life balance with the opportunity to work from home part of the week.
• Opportunity to venture into other areas of the business as you continue to contribute to the growth of the company.
• Be part of a dynamic team of specialists who openly and willingly share their knowledge with their colleagues.
• Work in a corporate culture that encourages collaboration, with an emphasis on our core values: Integrity, Passion, Teamwork and Respect, Proactiveness, Accountability, and Determination.

Co-Working days

MySigrid has co-working offices in BGC, Ortigas, and Makati where the whole team meets twice a month at a minimum.

Hi! We’re Smartsourcing, looking for a Property Administrator who can work with us full-time and on-site!

Where?

Be a part of the Smartsourcing crew

Salary: P60,000 to P70,000 (Monthly Package)

Schedule: Monday – Friday (10:00 AM - 7:00 PM ACDT)

What are we looking for?

Skills Required:

• Minimum 3 years of experience in a similar role, with a focus on bookkeeping and financial administration.
• MS Office proficient (particularly XLSX)
• Accounting at general ledger level

Nice to Have:

• Knowledge of Australian BAS reporting and payroll.
• Familiarity with Profit & Loss / Balance Sheet Reporting.

What will you do?

• Financial Transactions: Accounts payable & receivable
• Payroll: Assist with payroll, superannuation runs, and monthly payment schedules.
• Reconciliation: Ensure accuracy in reconciling statements and accounts, including bank statements, credit cards, and inter-company transactions.
• Administration Support: Assist with routine and ad-hoc procedural tasks, document imaging, and administration as needed.
• Reports: Consolidate, generate and distribute monthly reports.
• Maintain/create procedural documentation.

Join the awesome team and enjoy these benefits & perks:

• Home-based
• Medical, Dental Coverage and Life insurance from day 1 of employment
• Paid Vacation and Sick Leave (with Quarterly Sick Leave Conversion)
• Competitive salary package and annual appraisal
• Financial Assistance Program
• Mandatory Government Benefits and 13th Month Pay
• Complimentary Sleeping Quarters, Coffee at no cost
• Complimentary Office Fitness and Wellness Facilities at no cost
• Regular Company Events, Work Life Balance, and Career growth opportunities
• Accessible location at the heart of Metro Manila --- the Mega Tower, EDSA

JOIN CONNECTOS NOW!

ConnectOS is certified as a Great Place to Work and is a top-rated Philippines employer of choice.

Our client is a proud Australian Transport Management Software Company specializing in the Logistics Sector. They have been in the industry for 30 years and they provide innovative technologies spanning local and national freight, warehousing, taxi truck, distribution, courier and line haul operations that together deliver the powerful Transport Management System.

#ConnectOS #TeamConnectOS

Equal Employment Statement

Employment decisions at ConnectOS will be conducted without consideration of factors such as age’, race, color, religion, gender, disability status, sexual orientation, gender identity or expression, genetic information, and marital status. ConnectOS ensures the full confidentiality of the data it processes.

ABOUT US

BSA Solutions provides talent outsourcing services to small and medium-sized businesses. We offer global businesses access to highly skilled professionals from the Philippines and Malaysia, enabling businesses to build their offshore dream teams. Our vision is to be the place where the bright minds meet to build a community of successful companies. We help talents chart their professional careers and allow our clients to focus on strategic and high-level tasks while we care for their talent management needs. We pride ourselves on delivering exceptional results through our personalized services and our in-depth knowledge of the markets we serve.

HEADLINE

Do you thrive under pressure and find satisfaction in tackling a multitude of tasks with finesse?

We're seeking a brilliant ADMINISTRATIVE ASSISTANT to join our dynamic team and become the maestro of the organization. You'll wear many hats, from scheduling meetings and crafting polished documents to providing exceptional customer service and keeping our team on track.

If you're a detail-oriented multitasker with a passion for making things run smoothly, and a can-do attitude that never falters, then we want you! Join us and be the mastermind behind our team's success. Let's harmonize efficiency and create something truly remarkable together.

What's in it for you? 

• Full-time, permanent position with a day-shift schedule so you can maintain a healthy work-life balance.
• Office-based in vibrant Cebu City, offering a modern collaborative work environment.
• Opportunity to work with cutting-edge financial tools and systems, enhancing your skills and expertise.
• Be part of a culture of equity, diversity, and inclusion, where you can showcase your unique talents.
• Grow and develop your career with us through our technical and professional development programs.
• Competitive Salary Package (between 20K – 25K) + generous benefits + personalized learning and development.

This role has been specifically designed to align with the aspirations and talents like you. 

This is a full-time, office-based role in Cebu City. To start in January 2024.

Join us and connect and collaborate with the best minds, building a community of successful companies. 

ABOUT THE ROLE

We are looking for an enthusiastic and eager-to-learn Administrative Assistant to work with our client based in Melbourne, Australia with a business in a modeling agency for kids. You will be responsible for admin-related tasks including interviewing or recruiting kids and some special projects (as required). They are a growing team in Cebu and will work directly with the owner of the business and support colleagues in the office.

RESPONSIBILITIES

• Managing calendars, making appointments, and prioritizing follow-up calls with clients.
• Communicate and coordinate with internal teams and external clients.
• Handles client calls, responding to emails.
• Interviewing kids and working with parents.
• Assisting in social media tasks and online marketing.
• Other ad-hoc tasks (as required).

• Bachelor's Degree in Business Management, or related experience.
• Excellent written and verbal communication skills.
• Strong organizational and multitasking skills.
• Attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Charismatic and loves working with kids.

BSA SOLUTIONS INC. OFFERS:

• Clear career progression and leadership opportunities based on merits.
• Amazing, close-knit, and collaborative team.
• A comprehensive financial rewards and benefits that exceed market standards and the requirements of the Philippines Labor Law.
• A comprehensive HMO benefits package for you and one dependent from the start date, including medical coverage with a private room, life, accident, and disability insurance.
• Regular progress checks and continuous coaching and mentoring to help you map out your development plan.
• A broad selection of exciting and engaging social events to embrace as a vibrant BSA Community.
• Psychologically safe environment for you to develop your skills and talent consistent with BSA values; and
• Frequent webcasts and discussion forums by senior leaders to obtain feedback and ideas, and genuinely interested in hearing what you have to say.

We are an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, origin, or any of the characteristics protected by applicable law.

Hi! We’re Smartsourcing, looking for a Photo Editor Admin who can work with us full-time and on-site!

Earn up to P28,000!

Where?

Be a part of the Smartsourcing crew

Hi! We’re Smartsourcing, looking for a Real Estate Admin who can work with us full-time and on-site!

Where?

Be a part of the Smartsourcing crew

You'll play a key role in supporting our Corporate Client Services team, providing exceptional corporate secretarial administration services to your portfolio of clients.

You will be responsible for drafting resolutions; preparing minutes for general meetings, sending reminders on deadlines to hold Annual General Meetings, and keeping the statutory books in order.

Responsibilities

• Responsible for generating and preparation of documents and forms required for the portfolio of clients
• Ensuring the smooth running of day-to-day relationships with cluster and consistent delivery of client reporting/information accurately and on time
• Ensuring that support is provided to your immediate supervisor to complete the required deliverables for the clients and be proactive in defining areas needing attention or support
• Know the specifics of designated clients including understanding their structure and any agreements they have in place
• Minimise risk to IQEQ by ensuring all procedures and checklists are followed

Salary: P60,000 to P80,000 (Monthly Package)

Schedule: Monday – Friday (9:00 AM - 6:00 PM AEST)

What are we looking for?

Skills Required:

• 1 year experience in managing personal injury claims
• 3 years' experience in administrative functions
• Understanding of Contract and Document
• Experience with Evidence Preparation and Summarization
• Experience in Scheduling and Calendar Management
• Experience using a Document Management Software
• Insurance and Compensation recovery experience

Nice to Have:

• Bachelor's degree in legal studies or a related field
• Insurance companies experience
• Law Firm Experience
• Financial Industry experience
• 2 years' experience in civil litigation in the Qld jurisdiction

What will you do?

• Gather, organize, and prepare evidence to support claims and legal proceedings.
• Prepare concise and clear summaries of evidence for legal and administrative purposes.
• Engage directly with clients aiding and maintaining high level of professionalism in all communications.
• Assist with the team in filing necessary court documents, communication with beneficiaries and managing probate process.
• Manage schedules, including court dates, client meetings and deadlines to ensure efficient time management and case progression.
• Administrative functions.

Join the awesome team and enjoy these benefits & perks:

• Medical, Dental Coverage and Life insurance from day 1 of employment
• Paid Vacation and Sick Leave (with Quarterly Sick Leave Conversion)
• Competitive salary package and annual appraisal
• Financial Assistance Program
• Mandatory Government Benefits and 13th Month Pay
• Complimentary Sleeping Quarters, Coffee at no cost
• Complimentary Office Fitness and Wellness Facilities at no cost
• Regular Company Events, Work Life Balance, and Career growth opportunities
• Accessible location at the heart of Metro Manila --- the Mega Tower, EDSA

JOIN CONNECTOS NOW!

ConnectOS is certified as a Great Place to Work and is a top-rated Philippines employer of choice.

Our client is a renowned Queensland firm with 70 years of experience, helps individuals, families, and small businesses achieve optimal legal outcomes. Their dedication to expertise, efficiency, and affordability maximizes client benefit, protection, and satisfaction. Specialized personnel swiftly tackle challenges across various practice areas, while unique systems ensure fast case progress and 24/7 online access for clients. The entire team embraces values like excellence, continuous learning, proactive approaches, exceeding expectations, and transparency.

#ConnectOS #TeamConnectOS

Equal Employment Statement

Employment decisions at ConnectOS will be conducted without consideration of factors such as age’, race, color, religion, gender, disability status, sexual orientation, gender identity or expression, genetic information, and marital status. ConnectOS ensures the full confidentiality of the data it processes.

Primary Responsibility:

• Job Order/Records/Sample management
• Inspection/Test report generation.
• Invoice sending and dispatching
• PR/PO processing and monitoring for office/operational supplies, travel, utilities, third parties, accommodation, etc.

Specific Responsibility:

Receiving:

• Handles receiving of incoming samples and ensures samples are inspected, sorted, and stored in a suitable storage condition.
• Records, checks, and assess the quantity and sufficiency of samples against testing requirement.
• Records and checks the quality and integrity of samples and coordinates client and sales for any discrepancy and defects.
• Ensures samples received are checked against relevant documents such as but not limited to Proposal, P.O., Request for Analysis form etc.
• Registers samples in the system and must ensure all relevant information such as client special instructions are captured accordingly.
• Sends generated claim stub to client after registration.
• Endorses samples and documents like Job Instruction, Work Sheets and other relevant documents to laboratory.
• Scans and uploads documents to dedicated Sharepoint site.

Reporting:

• Generates and sends complete final tests and inspection reports to client.
• Ensures details are correct and client special instructions are captured accordingly before sending of final reports to client.
• Maintain documents and files/keeps them on corresponding job folders and/or prepare documentation for archiving.
• Ensures records and monitoring are up to date.

Dispatching:

• §  Prepares and dispatches document package (Certificate/LTR, Invoice, Proposal, Letter, etc.) with approved results or reports through appropriate means (by fax, mail, courier, or delivery).
• §  Ensures correctness of recipients’ details and parcel’s content to avoid erroneous dispatching.
• §  Monitors and tracks the parcel’s location and update the monitoring in a timely manner.
• §  Ensures delivery receipts are scanned, compiled, and uploaded in the designated Sharepoint.
• §  Performs other related duties as may be assigned either in support of departmental goal or for his/her personal or professional training, education or development as programmed by his/her immediate superior
• §  Complies with the Quality, Health and Safety, Environment and Energy (QHSEE) policies and supporting objectives including, but not limited to:
  • Demonstrates strong obligation to SGS QHSEE policies, procedures and work instructions by actively participating in meetings, projects and events, completes required training, intervenes in unsafe situations, refuses unsafe work, and complies fully with all applicable laws and regulations related to HSEE
  • Perform appropriately and immediately to emergency situations and assists other staff members in maintaining readiness to respond to emergencies within the workplace
  • Disposes or directs the disposal of waste generated as a part of daily work performed in a safe manner and in compliance with the disposal regulations and requirements, and in accordance with SGS Environmental Management System requirements
  • Reports all incidents, including near misses and hazards, that may affect the achievement of QHSEE objectives in accordance with SGS Incident Reporting and Management requirements
  • Efficiently uses all equipment, including safety equipment, and company owned property in the manner intended and reports any damaged / lost equipment to immediate superior
  • Maintains a safe and tidy worksite according to the organization’s 5S program and guidelines
  •  Maintains awareness of the safety and health related hazards and environmental aspects and proposes action plans to control the risks to immediate superior or QHSEE Coordinators
  • Actively participates in incident investigations and risk assessments as deemed necessary by SGS management
  • fulfills the requirements needed in the success of the QHSEE Management System
  • Recognizes the potential consequences of not following the established policies, procedures, and guidelines, including not fulfilling the organization’s compliance obligations

The Allegro team is passionate about providing intelligent solutions that move the world toward a safer and more sustainable future. With more than 30 years of experience developing advanced semiconductor technology, innovation with purpose touches every aspect of our business.  From customer engagement and employee recognition to technology advancement and serving the local communities in which we maintain offices, innovation consistently drives our mission and definition of success. 

JOB RESPONSIBILITIES:

Document Control

• Receives all types of documents whether they are internally initiated or coming from outside sources like AML, suppliers, and third-party customers
• Updates Documents Master Index and maintains Document Master Copy file.
• Issues applicable documents to controlled file holders and ensures that current documents are available in designed areas.
• Releases notifications regarding newly-approved and obsolete documents.
• Conducts dissemination and orientation of DCC procedures to AMPI employees.

Records Control

• Supervises records scanning activity for the conversion of paper quality records to electronic file.
• Conducts buy-off on scanned records, highlights discrepancy and coordinates with concerned personnel for the necessary corrections.
• Assist borrowers during retrieval of quality records in the retention area.
• Provides assistance on how to use and navigate eRRS (Electronic Record Retrieval System)/network storage.

Continuous Improvement Initiatives

• Review procedures and systems relative to DCC operations and updates them regularly for the enhancement of services.
• Reviews and updates Goals and Objectives regularly to track down accomplishments.
• Update Key Performance Indicator tracking for analysis of DCC performance. Highlights areas for improvement.

Other Functions

• Participates in audit related to Document and Records Control System.
• Updates DCC Budget semi-annually and CAPEX yearly. Update fixed assets for DCC.
• Monitors inventory of supplies. Highlights needed materials/supplies and generates Purchase Requisitions to ensure availability.

MINIMUM QUALIFICATIONS:

• Graduate of any computer-related course or equivalent.
• Knowledgeable in Microsoft Office

Salary: P40,000 to P45,000 (Monthly Package)

Schedule: Monday – Friday (09:00 AM - 05:00 PM AEST)

What are we looking for?

Skills Required:

• Degree/Diploma related to the role (Accounting, Bookkeeping, etc.)
• Knowledge in AP/AR Functions
• Knowledge in Bank Reconciliation
• Knowledge in Credit Card Reconciliation
• MS Office Skills

Nice to Have:

• XERO Software
• Other Accounting Software
• Advance MS Office Skills

What will you do?

Account Payable Function

• Secure approvals: Ensure proper authorization for all invoices.
• Match & maintain: Match invoices to purchase orders, update supplier profiles, and track trade credit terms.
• Payment cycle: Enter invoices, process payments, handle inquiries, and monitor aging reports.

Intercompany Transactions

• Ensure Intercompany purchase and payment are accurately process and monitor.

Cashflow Forecast

• Assisting weekly/fortnightly supplier payment forecast per payment term.

Account Receivable Function

• Manage delinquent accounts: Liaise with the sales team on outstanding accounts, educate them on company trade terms, assist with collections, and answer payment-related inquiries.
• Monitor and optimize receivables: Track the Trade Debtors Ageing report and collaborate with the sales team to implement effective credit control strategies.

Fixed Asset Register

• Assist in ensuring the accurate entry and classification of fixed assets within the Fixed Asset Register and is up to date.

Bank Reconciliation

• Ensured financial accuracy by reconciling ledger and bank accounts, meticulously analyzing sales team payments, resolving discrepancies, managing aging items, and setting up banking requirements for new stores.

Credit Card Expenses

• Manage corporate credit card statements from distribution to reconciliation, verifying supporting documents, employee signoffs, and accurate expense coding.

General / Ad hoc Duty

• Assisting Ad hoc reporting requirement and general administration function including maintaining appropriate document filing and archiving.

Join the awesome team and enjoy these benefits & perks:

• Hybrid (2-3 days per week Office-based; 2-3 days per week Home-based)
• Medical, Dental Coverage and Life insurance from day 1 of employment
• Paid Vacation and Sick Leave (with Quarterly Sick Leave Conversion)
• Competitive salary package and annual appraisal
• Financial Assistance Program
• Mandatory Government Benefits and 13th Month Pay
• Complimentary Sleeping Quarters, Coffee at no cost
• Complimentary Office Fitness and Wellness Facilities at no cost
• Regular Company Events, Work Life Balance, and Career growth opportunities
• Accessible location at the heart of Metro Manila --- the Mega Tower, EDSA

JOIN CONNECTOS NOW!

ConnectOS is certified as a Great Place to Work and is a top-rated Philippines employer of choice.

Our client is Australia’s largest sleep specialist with 50 retail stores and 2 distribution centres covering 3 states and 1 territory. They take pride in knowing more about sleep business than anyone else, their staff are experts in providing the best advice possible to guarantee a good night's sleep.

#ConnectOS #ConnectOSCareers #TeamConnectOS

Equal Employment Statement

Employment decisions at ConnectOS will be conducted without consideration of factors such as age’, race, color, religion, gender, disability status, sexual orientation, gender identity or expression, genetic information, and marital status. ConnectOS ensures the full confidentiality of the data it processes.

Hi! We’re Smartsourcing, looking for a Procurement Admin Assistant who can work with us full-time and on-site!

Where?

Be a part of the Smartsourcing crew