The Admin & Company Nurse plays a dual role, combining administrative and facilities management responsibilities with healthcare services to promote employee well-being and workplace efficiency. This position ensures the smooth operation of administrative processes, facility upkeep, and compliance with health and safety standards while delivering essential nursing care.
KEY RESPONSIBILITIES:
I. Healthcare Services:
- Provide first aid, medical care, and health counseling to employees.
- Maintain and update employee health records and departmental trackers.
- Ensure the accurate preparation and timely submission of health and safety reports in compliance with government regulations.
- Oversee the validation of medical certificates and provide patient education.
- Plan and coordinate health programs, wellness activities, and vaccination drives (as applicable).
- Coordinate with the partner medical facility to schedule reservations for employees’ annual APE (Annual Physical Examination).
- Ensure compliance with occupational health and safety regulations.
- Manage and monitor medical supplies and coordinate with healthcare providers.
- Handle HMO-related processes, including enrollment, updates, and cancellations.
- Develop and maintain health-related policies and guidelines.
II. Administrative and Facilities Management Duties:
- Perform general office administration tasks such as scheduling, filing, and preparing reports related to employee health, safety, and facility usage.
- Creation of payment requisition requests related to the department.
- Handle company-related bookings and reservations (e.g., airfare, hotels, restaurants, transportation).
- Oversee company visa processing through partner agencies.
- Collaborate with HR to support health-related training and programs.
- Ensure the maintenance and functionality of the clinic and equipment.
- Maintains office inventories and trackers related to Admin and Facilities.
- Monitor workplace safety and ensure compliance with safety regulations.
- Coordinate repairs, maintenance, and procurement of office supplies and equipment.
- Manage vendor relationships and service contracts related to administrative and facilities operations.
- Create, revise, and maintain administrative policies.
- Perform other relevant tasks assigned by the Admin and Facilities Manager
- Registered Nurse (RN) with an active license.
- Basic Occupational Safety and Health (BOSH) certification is an advantage.
- Experience in corporate nursing and/or facilities management is an advantage.
- Strong organizational, communication, and problem-solving skills.
- Knowledge of workplace health, safety, and environmental compliance standards.
- Proficiency in office tools and facility management systems.
