Total 2 office administrator job vacancies in Construction / Property category in manila, National Capital Region

Job Description: Property Administrator and Accounts Assistant

Position Summary: The Property Administrator and Accounts Assistant will handle administrative and accounting tasks related to commercial and residential real estate management. This role ensures the smooth operation of property-related services by managing compliance, maintenance, and financial tasks efficiently. The position requires proficiency in property accounting software and general administrative duties to support the team.

Key Responsibilities:

1. Property Management & Compliance
• Track and ensure property statutory compliance with all legal and regulatory requirements.
• Coordinate planned and reactive maintenance tasks for properties, ensuring timely follow-up and resolution.
2. Accounting and Financial Management
• Keep property accounting software updated by:
• Posting tenant receipts and applying payments to the correct accounts.
• Posting purchase invoices to the appropriate property, budget category, and cost center.
• Run invoicing routines to ensure accurate and timely billing for tenants.
• Assist in managing service charge allocations, calculations, and reconciliations.
3. Administrative Support
• Take and relay phone messages, providing excellent customer service to tenants and vendors.
• Provide general administrative support, including preparing documents, organizing files, and managing correspondence.
4. Software and Tools Management
• Use Logican Property Accounting Software and FreeAgent Accounting Software for all property-related accounting tasks.
• Manage records, calculations, and data entry using Microsoft Excel, Outlook, and Word.
• Handle maintenance requests and updates through Fixflo Job Management Software.

Qualifications:

• Experience in property administration, accounting, or related field.
• Proficiency in property management and accounting software, particularly Logican, FreeAgent, and Fixflo.
• Strong knowledge of Microsoft Office Suite (Excel, Outlook, Word).
• Excellent communication skills, both verbal and written.
• Strong organizational skills and attention to detail, with the ability to prioritize tasks effectively.

Salary: P70,000 to P90,000 (Monthly Package) 

Schedule: Monday – Friday (6:00 AM - 03:00 PM Manila Time) 

What are we looking for? 

Skills Required:  

• Must be a Certified Public Accountant
• A minimum of 3 to 5 years of relevant work experience in an Australian company is required 
• Demonstrated experience using Xero accounting software.

What will you do?

• Supplier Invoice Processing: Accurately process all supplier invoices in Xero, ensuring correct coding and categorisation.  
• Supplier Reconciliation: Maintain a detailed register of major suppliers and regularly perform reconciliations to ensure accuracy. 
• Verification and Approval: Cross-check that the entity name on invoice matches the project entity and confirm that approvals have been obtained from the appropriate department or personnel.  
• Invoice Approvals Follow-up: Conduct weekly follow-ups with key project and sales staff to ensure timely approval of invoices.  
• Supplier Statement Follow-ups: Proactively follow up with suppliers for any outstanding summary statements.  
• Bank Reconciliations: Perform Xero bank reconciliations for specific projects, ensuring that all transactions are accurately recorded and reconciled.  
• Weekly Payment Summaries: Prepare and distribute weekly payment summaries for all ongoing projects, ensuring timely payments.  
• Accounts Payable Reconciliation: Complete weekly accounts payable reconciliations, ensuring all payments and outstanding invoices are accounted for.  
• Ownership of Accounts Payable Email: Take full responsibility for managing the accounts payable email inbox, ensuring prompt and professional responses to 
• Ad-hoc Duties: Undertake any additional duties or tasks as assigned by the Financial Controller or Supervisor, supporting the overall efficiency of the accounts payable function.

Join the awesome team and enjoy these benefits & perks: 

• Medical, Dental Coverage and Life insurance from day 1 of employment 
• Paid Vacation and Sick Leave (with Quarterly Sick Leave Conversion) 
• Competitive salary package and annual appraisal 
• Financial Assistance Program 
• Mandatory Government Benefits and 13th Month Pay 
• Complimentary Sleeping Quarters, Coffee at no cost 
• Complimentary Office Fitness and Wellness Facilities at no cost 
• Regular Company Events, Work Life Balance, and Career growth opportunities 
• Accessible location at the heart of Metro Manila --- the Mega Tower, EDSA

JOIN CONNECTOS NOW! 

ConnectOS is certified as a Great Place to Work and is a top-rated Philippines employer of choice.

Our client is a top private development company in North West Sydney, specializing in residential land development with projects worth over $800 million. Founded in 2006, they prioritize homeowner and community needs, with a dedicated staff passionate about creating developments that the local community can take pride in.

#ConnectOS #ConnectOSCareers #TeamConnectOS 

Equal Employment Statement 

Employment decisions at ConnectOS will be conducted without consideration of factors such as age’, race, color, religion, gender, disability status, sexual orientation, gender identity or expression, genetic information, and marital status. ConnectOS ensures the full confidentiality of the data it processes.