Total 15 Others/Any product specialist job vacancies in F&B / Tourism / Hospitality category in The Philippines

This role will primarily be responsible to process, analyze and prepare reports on financial metrics periodically and assist in the preparation of outlook, forecast and budgeting process.  

• Perform assigned financial reporting requirements by providing analyses of financial data and preparation of reports. 
• Assist in the preparation of the annual plan and budget. 
• Support in the preparation of monthly P&L forecasts & budget reporting 
• Assist in month-end processes by providing SG&A cost analyses and expense accrual summary reports 
• Escalate issues and recommend resolutions to the Team Lead for timely. May support junior members of the team in addressing routine issues within the assigned processes. 
• Maintain the SOP/DTP of current processes and incorporate documentation updates as required. 
• Perform moderately complex tasks in compliance with service level agreement, process, policies, and procedures. 
• Propose alternatives in identified issues and assist in investigating and in resolving common and unusual issues.  
• Contribute in various and simultaneous process improvement initiatives to streamline processes, improve customer experience, and increase productivity. 
• Participate in audit-related activities. 
• Contribute specialized expertise to different assigned projects and may provide key updates to Team Lead and Manager. 

PRIMARY RESPONSIBILITIES

The R2R Specialist is responsible for providing business unit general accounting and internal control support in line with IFRS, including preparation and posting of journal entries, maintenance of balance sheet accounts, completion of the month end closing transactions/procedures and ensuring that the general ledger account balances and trial balances are appropriately reconciled.

She/he is responsible for completeness, accuracy and timeliness of preparation about the general ledger, inventory, fixed assets, intercompany accounts, treasury transactions and bank reconciliations as well as for the associated reporting requirements.

Moreover, he/she is responsible for accounts’ analysis and supports senior colleagues in carrying out responsibilities of the accounting department, contacts client to resolve accounting queries, cooperates with auditors.

He/she follows Desktop Procedures and adequate policies and guidelines in place, initiates Desktop Procedures updates whenever required and actively seeks for improvements.

Senior accountant assures delivery of services as defined in the Service Level Agreement (SLA) /KPI’s applicable for the role.

REPORTING LINE

- Directly reporting to R2R Supervisor

SPECIFIC RESPONSIBILITIES

- Responsibility for preparation and posting of journal entries for the designated SGS Affiliates.

- Creation, distribution and maintenance of standard GL, FA, INV, Intercompany Transaction reports to corporate and business units.

- Ensuring data integrity and preparing financial information as required, in accordance with expected accuracy, timeliness and accessibility.

- Performing the periodic close of general ledger which includes maintaining the close schedule, scheduling of subsystem feeds, making materiality decisions on closing entries and communicating to customers when the monthly trial balance is finalized.

- Maintaining accountability for the standard chart of accounts and for the preparation of account analysis/reconciliations on a timely basis.

- Performing additional tasks on request of senior colleagues

- Providing customer service which meets or exceeds customer SLA.

- Assuring compliance and quality control review

- Identification and presentation of solutions for process improvements

- Cooperating with other team members to ensure that the GBS is meeting or exceeding performance levels

- Supporting the roll-in strategy and implementation

- Resolving conflicts and assisting others as required

- Ensuring compliance with applicable rules, policies and procedures

This role is primarily responsible for the full knowledge management lifecycle and management of the internal HR Knowledge Base 
and its contents including content development, system management, and management of all internal processes and procedures. 

This role will also contribute specialized expertise to different assigned projects and contribute in process improvement initiatives. 
This role is also responsible in providing day-to-day administrative, coordination, and document management and control support
related to the Integrated Management System (IMS) – policies, procedures and forms applicable to Human Resources at a Global, 
Americas, DCSA and Construction Management business group level

Responsibilities & Duties

Knowledge Management:

Content Management

• Coordinate with global stakeholders on article creation & updates

• Ensure all contents undergo required Document Management Process before they go live in the system

• Responsible for the governance & maintenance of knowledge assets, ensuring clear, consistent, & unambiguous KM repository

• Index, revise, update a variety of comprehensive contents

• Responsible for the provision of expertise & guidance on knowledge creation, e.g. ‘look & feel’ / tone of voice, to content owners & review outputs to ensure quality (make grammatical & format corrections)

• Format HTML codes into knowledge articles

• Coordinate translation requests

System Management

• Conduct Knowledge Base system maintenance checks

• Do testing before & after every system release

• Create & maintain records of system performance, system usage, & Articles inventory

• Prepare visual data analysis of reports

• Report issues/defects observed or raised by End Users for Development fixes

• Gather requirement for system enhancements

• Manage UAT with stakeholder users

• Create system know-how documentation

• Lead major project releases & rollout sessions

• Create Release Management End User Communications

Client Management:

• Liaise with relevant Stakeholders, Content Owners, Leaders & SMEs to close gaps for article updates

• Participate in planning & managing KM projects in alignment with agreed scope & delivery time

• Train Knowledge Editors & Content Owners on creation & update of articles in ServiceNow

Content Planning & Analysis:

• Impact assess “as is” & “to be” process for adherence & knowledge retention

• Perform analysis of content requirements

• Generate reports & interpret data from MS Excel

• Provide input & insight on employee feedback & data analysis to support identification & execution on content related project opportunities

• Take part in &/or lead projects related to research, creation, & maintenance of KM materials

Information Management System – HR

• Work closely with HR Policy Leads in the preparation of their documentation for entry into IMS 

• Identify gaps in the process, analyze, and apply solutions where collaboration between HR and other departments influencing 

• the process has not occurred 

• Perform editorial checks 

• Administer document management and control of the content they are responsible for as per IMS Governance 

• Promote the importance of IMS as a “single source of truth” with Ecosystem Content Managers 

• Support the goal of reducing redundant and aged content across Ecosystem and Employee Center by working with the Document/Content owners

• Coordinate with KM Team to ensure the correct PPI and Forms are associated with the FAQs and Knowledge 

• articles 

• Escalate and analyze identified issues and concerns to the Team Lead for timely resolution 

• Maintain current processes and incorporate documentation updates as required 

• Perform simple but varied tasks in compliance with service level agreement, policies, and procedures 

• Assess identified issues and collate documentation to assist in investigating and in resolving common and recurring issues  

• Support selected simple process improvement initiatives to streamline processes 

• Responsibility for preparation and posting of journal entries for the designated SGS Affiliates.
• Creation, distribution and maintenance of standard GL, FA, INV, Intercompany Transaction reports to corporate and business units.
• Ensuring data integrity and preparing financial information as required, in accordance with expected accuracy, timeliness and accessibility.
• Performing the periodic close of general ledger which includes maintaining the close schedule, scheduling of subsystem feeds, making materiality decisions on closing entries and communicating to customers when the monthly trial balance is finalized.
• Maintaining accountability for the standard chart of accounts and for the preparation of account analysis/reconciliations on a timely basis.
• Performing additional tasks on request of senior colleagues
• Providing customer service which meets or exceeds customer SLA.
• Assuring compliance and quality control review
• Identification and presentation of solutions for process improvements
• Cooperating with other team members to ensure that the GBS is meeting or exceeding performance levels
• Supporting the roll-in strategy and implementation
• Resolving conflicts and assisting others as required
• Ensuring compliance with applicable rules, policies and procedures

This role will primarily be responsible to process, analyze and prepare reports on financial metrics periodically and assist in the preparation of outlook, forecast and budgeting process. 

• Perform assigned financial reporting requirements by providing analyses of financial data and preparation of reports.
• Assist in the prepation of the annual plan and budget.
• Support in the preparation of monthly P&L forecasts & budget reporting
• Assist in month-end processes by providing SG&A cost analyses and expense accrual summary reports
• Escalate issues and recommend resolutions to the Team Lead for timely. May support junior members of the team in addressing routine issues within the assigned processes.
• Maintain the SOP/DTP of current processes and incorporate documentation updates as required.
• Perform moderately complex tasks in compliance with service level agreement, process, policies, and procedures.
• Propose alternatives in identified issues and assist in investigating and in resolving common and unusual issues.
• Contribute in various and simultaneous process improvement initiatives to streamline processes, improve customer experience, and increase productivity.
• Participate in audit-related activities.
• Contribute specialized expertise to different assigned projects and may provide key updates to Team Lead and Manager.

Job Summary: We are seeking a skilled and experienced HubSpot Expert to join our team as an Onboarding and Implementation Specialist. In this role, you will be responsible for guiding new clients through the process of onboarding onto the HubSpot platform and implementing it effectively to meet their specific business needs. Your expertise in HubSpot's capabilities, coupled with your strong communication and project management skills, will be crucial in ensuring a seamless transition and exceptional experience for our clients.

Responsibilities & Duties

• Onboard & implement the HubSpot portal for new clients

•  Working with Marketing Hub, Sales Hub, Service Hub, and HubSpot CMS.

• Migrate data into HubSpot CRM, complete data mapping, and segment lists

• Use marketing automation and CRM to enhance the sales and marketing process.

• Create and manage landing pages, forms, workflows, email campaigns, template designs (emails & landing pages), calls-to-action, etc within the HubSpot platform.

• Segment lists based on behaviors like past email engagement and website interactions (content downloads, site page visits, etc)

• Measure results and optimize lead nurturing workflows for these segments to convert leads into customers

•  Set up deal stages and pipelines

•  Work alongside Customer Success Managers to build excellent relationships and trust with clients.

• Develop tests and optimize results

PRIMARY RESPONSIBILITIES

The R2R Specialist is responsible for providing business unit general accounting and internal control support in line with IFRS, including preparation and posting of journal entries, maintenance of balance sheet accounts, completion of the month end closing transactions/procedures and ensuring that the general ledger account balances and trial balances are appropriately reconciled.

She/he is responsible for completeness, accuracy and timeliness of preparation about the general ledger, inventory, fixed assets, intercompany accounts, treasury transactions and bank reconciliations as well as for the associated reporting requirements.

Moreover, he/she is responsible for accounts’ analysis and supports senior colleagues in carrying out responsibilities of the accounting department, contacts client to resolve accounting queries, cooperates with auditors.

He/she follows Desktop Procedures and adequate policies and guidelines in place, initiates Desktop Procedures updates whenever required and actively seeks for improvements.

Senior accountant assures delivery of services as defined in the Service Level Agreement (SLA) /KPI’s applicable for the role.

REPORTING LINE

- Directly reporting to R2R Supervisor

SPECIFIC RESPONSIBILITIES

- Responsible for preparation and posting of journal entries for the designated SGS Affiliates.

- Creation, distribution and maintenance of standard GL, FA, INV, Intercompany Transaction reports to corporate and business units.

- Ensuring data integrity and preparing financial information as required, in accordance with expected accuracy, timeliness and accessibility.

- Performing the periodic close of general ledger which includes maintaining the close schedule, scheduling of subsystem feeds, making materiality decisions on closing entries and communicating to customers when the monthly trial balance is finalized.

- Maintaining accountability for the standard chart of accounts and for the preparation of account analysis/reconciliations on a timely basis.

- Performing additional tasks on request of senior colleagues

- Providing customer service which meets or exceeds customer SLA.

- Assuring compliance and quality control review

- Identification and presentation of solutions for process improvements

- Cooperating with other team members to ensure that the GBS is meeting or exceeding performance levels

- Supporting the roll-in strategy and implementation

- Resolving conflicts and assisting others as required

- Ensuring compliance with applicable rules, policies and procedures

Process, analyze and report on financial metrics periodically and assist in the preparation of outlook, forecast and budgeting process. 

Technical Performance

• Deliver accurate financial reporting metrics by analyzing financial data, performing complex data entry, verifying accuracy and collaborating with senior leadership, as needed
• Assist in the development of the annual plan/budget with various key stakeholders.
• Support in the preparation of monthly P&L forecasts & Budgets with operational leads and analyze variances and drivers on P&L performance.
• Analyze department or region’s SG&A costs and providing summary of expense accruals
• Provide important ad-hoc reports and financial models to senior management and operational leads on key financial initiatives.
• Support ad-hoc requests in addition to primary responsibilities

Customer Focus

• Provide exceptional customer service by delivering a service that meets and exceeds customer expectations
• Work with stakeholders to maximize opportunities, minimize expenses and achieve operations and SLA/KPI targets

Policy, Process & Procedures

• Contribute and execute continuous improvement efforts in areas such as reporting, forecasting, and budgeting activities 
• Create & update DTPs for new and existing processes. Ensure all approved DTPs are stored in the central repository site
• Ensure compliance with agreed KPI's/metrics for business performance
• Ensure full compliance with Sarbanes Oxley controls and AECOM Internal Audit requirements

Participate and contribute to the success of both internal and external audits

Finance Transformation & Automation Team seeking a highly motivated Specialist to help lead and execute key initiatives for Finance, reporting to the Transformation & Automation Manager. 

Responsibilities:

• Identify and advise potential areas of automation, providing insights from a technical perspective 
• Ideate automation steps and workflows in establishing the proposed process
• Build automation workflows, perform unit testing and driving user acceptance testing, ensuring quality outputs 
• Co-drive the planning, executive and monitoring of automation projects from initiation to closure, ensuring adherence to project timelines 
• Collaborate with stakeholders, including Central Automation teams, Local Finance teams and other departments to obtain buy in and define prioritization, project objectives, scope, deliverables and success criteria
• Identify risks or blockers and escalate in a timely manner with proposed alternatives, in ensuring successful project execution 
• Conduct hypercare to assess implementation and resolve critical issues in a timely manner
• Support the exploration into new systems, technologies and assess applicability to teams/ processes
• Ensure proper documentation of projects rolled out 

ABOUT US

BSA Solutions provides talent outsourcing services to small and medium-sized businesses. We offer global businesses access to highly skilled professionals from the Philippines and Malaysia, enabling businesses to build their offshore dream teams. Our vision is to be the place where the bright minds meet to build a community of successful companies. We help talents chart their professional careers and allow our clients to focus on strategic and high-level tasks while we care for their talent management needs. We pride ourselves on delivering exceptional results through our personalized services and our in-depth knowledge of the markets we serve.

HEADLINE

Are you a digital chameleon, seamlessly blending creativity with technical prowess? We're searching for a dynamic Digital Brand & Content Specialist (with UI/UX Focus) to join our team and unleash your multi-faceted skillset on diverse projects.

What's in it for you? 

·         Full-time, permanent position with a day-shift schedule so you can maintain a healthy work-life balance. 

·         Office-based in vibrant Cebu City, offering a modern collaborative work environment. 

·         Opportunity to work with cutting-edge financial tools and systems, enhancing your skills and expertise. 

·         Be part of a culture of equity, diversity, and inclusion, where you can showcase your unique talents. 

·         Grow and develop your career with us through our technical and professional development programs. 

·         Competitive Salary Package (between 40K – 45K) + generous benefits + personalized learning and development. 

This is a full-time, office-based role in Cebu City. To start in March 2024.

Join us and connect and collaborate with the best minds, building a community of successful companies. 

ABOUT THE ROLE

We are searching for a dynamic and results-oriented Digital Brand & Content Specialist with a strong understanding of UI/UX principles to join our growing team.

In this role, you will play a pivotal role in:

·         Developing and executing our digital brand strategy, including defining and maintaining a cohesive user experience (UX) across all online touchpoints.

·         Leading website development, ensuring an intuitive and user-friendly experience, and contributing to SEO optimization.

·         Managing social media and marketing efforts, creating compelling visual content, and leveraging user data to inform content strategy.   

RESPONSIBILITIES

• Brand Strategy & UX:
• Collaborate in developing and maintaining a cohesive brand identity and user experience (UX) across all online touchpoints (website, social media, etc.).
• Assist with conducting market research and competitor analysis to inform brand positioning and UX best practices.
• Contribute creative ideas and support the development of compelling brand messaging and storytelling for marketing materials, considering both user needs and brand identity.
• Content Creation & Management:
• Lead the development of a comprehensive content strategy that aligns with brand goals, audience needs, and UX considerations.
• Create engaging and informative content (blog posts, infographics, videos, etc.) across various platforms, ensuring accessibility and user-friendliness.
• Manage assigned content creation tasks and projects, ensuring timely publication and adherence to SEO best practices.
• Social Media Management:
• Execute an established social media strategy to cultivate engagement, brand awareness, and positive user sentiment.
• Create and schedule captivating social media content (text, images, videos) that drives audience interaction, considering both brand identity and user engagement best practices.
• Monitor and analyze social media activity in collaboration with the team, leveraging data to inform future content strategy and improve user experience.
• Visual Content Creation & UI/UX:
• Edit and enhance photos and videos for use on websites and social media, prioritizing visual appeal and user experience.
• Contribute to the design and development of the website user interface (UI), working with designers to ensure consistency with brand identity and UX best practices.
• Source and curate visually appealing content that aligns with brand identity, considering both aesthetic appeal and user experience.
• Collaborate on maintaining consistency in visual style and user experience across all platforms.

• 3+ years of experience in a digital marketing or branding role.
• Strong understanding of UI/UX principles and best practices.
• Proven ability to develop and execute a comprehensive digital brand and UX strategy.
• Experience with designing and developing user-friendly websites using CMS platforms.
• Expertise in social media management, content creation, and data-driven decision making for various platforms.
• Excellent communication, writing, and editing skills.
• Proficient in photo and video editing software (e.g., Adobe Photoshop, Premiere Pro).
• A keen eye for design, a strong understanding of visual storytelling, and an ability to translate brand identity into impactful UX elements.
• Excellent time management and organizational skills.
• The ability to work independently while also collaborating effectively with a team.

Bonus points for:

• Experience with accessibility best practices for web and content development.
• Proven track record of improving user engagement and conversion rates through content and UX optimization.
• Experience in a specific industry relevant to our company.

BSA Solutions, Inc. offers:

·         Comprehensive financial rewards and benefits that exceed market standards and the requirements of the Philippines Labor Law.

·         Comprehensive and generous HMO benefits package for you and one dependent from the start date.

·         Personalized professional development coaching and mentoring to help you map out your personal and professional development plan.

·         Broad selection of exciting and engaging social events to embrace as a vibrant BSA community.

·         Psychologically safe environment for you to develop your skills and talent consistent with BSA values and

·         Frequent webcasts and discussion forums by senior leaders to obtain feedback and ideas, and genuinely interested in hearing what you have to say.

We are an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to gender, gender identity/orientation, race, color, religion, origin, or any other characteristics protected by applicable law.

At AIA we’ve started an exciting movement to create a healthier, more sustainable future for everyone.

It’s about finding new ways to not only better people's lives, but to better the communities and environments we live in. Encompassing our ambition of helping a billion people live Healthier, Longer, Better Lives by 2030.

And to get there, we need ambitious people who believe in playing an important part in shaping that future. People seeking unmatched career and personal growth opportunities, who are driven to work with, and learn from some of the most inspiring and supportive leaders in the business.

Sound like you? Then read on.

About the Role

• Ensure accurate and timely delivery of required financial reports under statutory/ regulatory reporting basis and calculation of other local reporting KPIs
• Support the monthly and quarterly financial close activities and prepare required financial reports/ disclosure notes/ reporting templates
• Handle booking of required adjustments, if any, under statutory/ regulatory reporting basis
• Support the external audit process and audit conducted by Insurance Commission and timely resolve issues raised by auditors
• Monitor financial performance and perform analysis of net profits and other local reporting KPIs in comparison to plan, latest forecast, and prior period
• Handle reporting to management of the financial health and provide insights to improve performance and identify trends and potential problems that may affect the company’s financial health
• Ensure appropriate internal controls over financial reporting processes under statutory/ regulatory reporting basis and other related processes
• Continually assess the local financial reporting processes to improve efficiency and reduce risk, as well as lead/ support the team in implementing the approved enhancements of processes and controls.
• Support automation initiatives for local financial reporting related processes
• Communicate professionally and effectively with other teams to ensure that financial reports and analysis are accurate, and any issues are resolved on a timely manner
• Performs other responsibilities and duties periodically assigned by supervisor to meet operational and/ or other requirements

Build a career with us as we help our customers and the community live Healthier, Longer, Better Lives.

You must provide all requested information, including Personal Data, to be considered for this career opportunity. Failure to provide such information may influence the processing and outcome of your application. You are responsible for ensuring that the information you submit is accurate and up-to-date.

This role will primarily be responsible to process, analyze and prepare reports on financial metrics periodically and assist in the preparation of outlook, forecast and budgeting process. 

• Perform assigned financial reporting requirements by providing analyses of financial data and preparation of reports.
• Assist in the prepation of the annual plan and budget.
• Support in the preparation of monthly P&L forecasts & budget reporting
• Assist in month-end processes by providing SG&A cost analyses and expense accrual summary reports
• Escalate issues and recommend resolutions to the Team Lead for timely. May support junior members of the team in addressing routine issues within the assigned processes.
• Maintain the SOP/DTP of current processes and incorporate documentation updates as required.
• Perform moderately complex tasks in compliance with service level agreement, process, policies, and procedures.
• Propose alternatives in identified issues and assist in investigating and in resolving common and unusual issues.
• Contribute in various and simultaneous process improvement initiatives to streamline processes, improve customer experience, and increase productivity.
• Participate in audit-related activities.
• Contribute specialized expertise to different assigned projects and may provide key updates to Team Lead and Manager.

PURPOSE AND SCOPE:

The Sr Analyst, People Analytics will act as an internal consultant to HR Leadership, HR Business Partners, Business leaders, and other key stakeholders regarding the implications of workforce analytics & insights.  The incumbent will build strong internal customer relationships with stakeholders to define and understand strategic objectives and develop meaningful and actionable analytical solutions to drive workforce decisions.

A core purpose of the role is to answer business questions and provide solutions through the use of people data, advanced analytics techniques and tools. The ideal candidate is a person with practical broad-based experience in business analysis.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

• Consult and partner with HR and business colleagues to identify opportunities to use people data to improve business results.
• Develop and execute ad hoc and in-depth analyses. Work with different stakeholders to understand the business question to be answered through analytics; define, interpret, and clarify scope of problems/issues and necessary data needs and analyses to be performed. Once the scope and approach are defined, perform analytics that helps the stakeholders make informed business decisions.
• Develop and deliver compelling presentations using data, graphics, and effective storytelling to communicate insights and implications for decision making.  Translate findings into succinct, actionable business insights.
• Use analytical reasoning to proactively identify problems and develop hypotheses and recommend analytics solutions that addresses stakeholder's needs.
• Develop predictive models for attrition, high performance, and talent acquisition to enable forward-looking talent management programs and HR investment.
• Partner with key stakeholders to help drive change management process ensuring sustainability of solutions delivered.
• Advance the use of analytics and statistical thinking across HR; provide coaching and training on use and interpretation of data.
• Partner with other analytical groups throughout the organization to share data and insights and leverage knowledge.
• Monitor industry trend to identify opportunities to adopt leading-edge people analytics solutions. Continuously evolve the best techniques to drive the change required in the organization.
• Other duties as assigned.

Additional responsibilities may include focus on one or more departments or locations.  

PHYSICAL DEMANDS AND WORKING CONDITIONS:

• The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

ONLY OPEN TO FILIPIO CANDIDATES

Position: Executive Assistant & Marketing Project Data Entry Specialist

Work Hours (Client): EST, 9am to 5pm, M-F

Work Hours (MNL): MNL, 10pm to 6am, M-F

Pay Range: $800-$1500/month (depending on interview assessment and client's approval) Please take note that pay will be given in USD

Company/Client Overview:

Monkey Crayon Media is an innovative ad agency committed to delivering creative and impactful marketing solutions. We value creto bring out the best in our team and our clients.

The Role: We are seeking a versatile and dedicated individual to join our team as an Executive Assistant & Marketing Project Data Entry Specialist. This hybrid role is designed to support the dynamic needs of our two owners and contribute to the data-driven backbone of our marketing projects.

Duties and Responsibilities:

Executive Assistant Duties:

• Provide comprehensive administrative support to the two owners, including schedule management, correspondence, and travel arrangements.

• Prepare and organize documents, presentations, and meeting materials.

• Manage and prioritize multiple tasks efficiently, ensuring smooth operations of the owners' daily activities.

Marketing Project Data Entry Specialist Duties:

• Accurately enter, update, and maintain marketing project data in our systems.

• Assist in the preparation of reports and analysis for marketing strategies.

• Coordinate with our fulfillment vendors to ensure accuracy, consistency, and hit deadlines.

• Contribute to the development of our written/recorded training material and SOPs.

Minimum Requirements:

• • Proven experience as an executive assistant, administrative assistant, or in a relevant role.
• • Strong proficiency in MS Office, data entry software (we use Trello), and digital communication tools.
• • Excellent organizational and time management skills.
• • Outstanding written and verbal communication abilities.
• • Attention to detail and a commitment to accuracy.
• • Ability to handle confidential information with discretion.
• • background in a marketing advertising firm would be preferred

PURPOSE OF THE JOB

Ensure the administrative part of IKEA Food is well manage in order to reach the Gross Margin, Gross Profit and Operational Profit goals at store level. Support the Regional IKEA Food manager with all the administrative information and report whenever is requested and necessary. The main tasks of this job involve being always up to date on all item & recipe cards, promotional items and Unit cost in MVBC (in all stores in SEA), in order to secure the best possible financial result for your region. Submitting monthly reports to Regional IKEA Food manager on Sales Analysis of all SEA stores IKEA Food from MVBC.

RESPONSIBILITIES OF THE JOB

• All sold goods have a correct recipe card in MVBC in order to secure an accurate theoretical result. • Ensuring that all Item/Ingredient cards have the correct unit costs, Unit of Measurement, Purchase unit and Vendor. • Coordinate with IKEA Food Development manager on the approved quotations from suppliers before input it into MVBC • Work closely with SEA stores Admin Assistant to ensure 4-eyes principle on all the Item, Recipe, Promotion cards created. • Cooperate with country Business Analyst to secure the correct setup of local articles, promotions and combos, prices etc. • Ensure that GM forms are submitted and approved by IKEA Food Country manager before input into MVBC. • Support Regional IKEA Food manager on all administrative matters. • Check all Item and Recipe cards twice a year, and to “Disable” those cards that are not in use. • Generate monthly reports from MVBC for all SEA stores relating to IKEA Food. • Working closely with IKEA Food Development managers and ensure that Vendors without Agreement are “Blocked” in MVBC. • Through your everyday work you contribute to a people and planet positive business, social connection and environmental impact. 

REQUIREMENT FOR THE JOB

Motivation:

• Passionate about food, people and planet reflecting IKEA culture & values • Enjoy working in a vibrant, fast-paced and ever-changing environment • A desire for keeping everything organized and structured • A desire for continuous improvement in ways of working • Highly self-motivated either in a team or working individually

Knowledge:

• At least 5 years’ experience in an administrative role in a retail or multi-units food service organization. • Hands on experience with Master Version Business Control (Navision) and accurate data input. • Experience of report writing • Experience of handling and collating information from different data streams • Knowledge of electronic filing systems and electronic document handling/management. • Knowledge of virtual meeting platforms – MS Teams • Proficient in MS Office, especially Excel and PowerPoints presentation • Good numeracy and analytical skills • Fluent in written and spoken English

Capabilities: 

• Highly developed attention for details • Able to analyze information from multiple sources. • Capable of following document and information flow to completion (sign off) • Ability to present information in a clear, simple and concise way. • Ability to plan, organize and prioritize your workload • Ability to work independently or as part of a team • Capable of working on multiple tasks and to strict deadlines • Able to connect with people quickly and through varied communication channels and at all levels of the organisation