As an HR Admin Assistant, you will be responsible for providing services and assistance specifically in the facilitating the on-boarding and off-boarding process, employee welfare and benefits administration, employee relations to deliver and attend to all employees and company’s needs and concerns.
You will:
- Manage inventory levels with proper records and accountability (ie. swag, pantry, storage room, medical supplies, etc)
- Be scrappy to find the best bargain to purchase supplies, equipment, furniture, etc, and be relentlessly resourceful in decorating the office and enhancing the workplace experience for special events
- Liaise with facility management vendors, including utilities, rental, office cleaning, catering, fire safety insurance, building management with landlord/office owner and security services
- Ensure timely payment of all utilities, rental and other office expenses
- Monitor contracts such as business permits, office lease, landlord, office cleaning, etc
- Manage the service admin team including the messengers, drivers, security guards and janitorial staff
- Perform receptionist duties
- Assist with company events, team bonding, office tours and other ad-hoc events in the office or off-site
- Coordinate HR projects, meetings and training seminars
- Prepare reports and presentations for internal communications
- Assist in onboarding and offboarding activities of employees
- Keeps knowledge of people team practices up-to-date by taking part in any workshops or other educational meetings and reading any new materials.
- Collaborate with the HR team to implement employee development and training programs.
- Any other ad-hoc tasks required by the Company.
