Total 2 Manager level Maintenance / Repair job vacancies

About the job

Reporting to the Facilities Manager, this TEAM LEADER role will support the Facilities department on a day-to-day basis by taking care of the property(s) assigned to the Store, and help ensure that the store has the proper comprehensive service systems and teams (contracted and co-working) in place to deliver results, and keep our properties, buildings and supporting infrastructure in safe, working order, available and open for business.

Your assignment

• You grow and develop your functional and technical expertise to help the facilities team be the owner of the building, manage the assets, both building facilities and the store
• You support your manager in developing business results and goals, especially in life cycle costing and annual budgeting. Assure the reliability and cost-effective operations of various facilities whiles controlling the build-up of the maintenance cost
• Conduct scheduled and reactive inspections on the property listed equipment & systems
• You review and ensure that facilities comply with any Risk/FM Audit (SecCheck) and work through practical ways with your manager to comply and meet the target
• Ensure SOPs are in place and that compliance documentations are available at all times and that the CAFM/CMMS system holds all data and files online
• Ensure all works minimise disruption, risk and inconvenience to coworkers, visitors and coworkers. And if there are any casualties, investigate, and take corrective actions to overcome technical problems to further develop and implement solutions, trouble shoot on day-to-day operational problems of facilities and building
• Ensure that energy saving procedures are identified and implemented to minimise cost and waste
• Ensure that the planned preventive maintenance program is updated and in order, and that vendor performance is recorded and documented
• Ensure all vendor invoices are correct before any PO or Work Order is released for payment
• Support the functions business plan, keep it updated and ensure that all approved plans are executed in an efficiently and timely method. Support the costing, project management and implementation of any base building work changes
• Ensure that our buildings and property are compliant to statutory legal requirements and that IKEA’s rules and regulations are adhered to. Perform periodical quality control inspections to ensure adherence to company specifications and standards
• With your manager, manage and rectify defects and warranties with the consultant, relevant service providers and/or contractors

ABOUT THIS JOB  

This position ensures that all physical aspects of the facility function properly to support the Business. This position will manage day-to-day activities reporting to the Cluster Manager. This includes ensuring continuous operations for reception, security, maintenance, mail room, and janitorial services, to meet the needs of their customers.   

RESPONSIBILITIES 

• Engage local business stakeholders to understand business requirements  
• Engage and manage local brokers to negotiate real estate transactions  
• Manage financials: understand variances, coordinate with controllers to improve accuracy and identify opportunities for cost reductions  
• Track the capital & operational budgets 
• Drive cost savings initiatives, identify services to adjust or bid  
• Ensure all facilities services suppliers and/or in-house resources are managed 
• Ensure external vendors have contracts and service level agreements  
• Continually improve service levels  
• Liaise with site landlords to ensure that the agreed program for planned building maintenance is implemented and monitored 
• Ensure compliance with local regulations 
• Liaise with ESG team, execute against strategy and ensure sustainability related data delivery per country  
• Cooperate with Project Manager(s) to execute renovation and relocation plans  
• Work closely with Corporate Security to implement the safety standards on the site  
• Collaborate with Global Crisis Response team, to work through situations, such as earthquakes, hurricanes, theft, etc.  
• Manage and develop FM on site team members 
• Business continuity and site coverage plans established for agreed locations, in alignment with key functional leads for IT and the business, and tested on an agreed basis with the collective team