Total 3 human resource assistant job vacancies in Others category in The Philippines

Foreign Exchange Management:

• Monitor and manage the Company’s foreign currency exposure and execute hedging strategies according to the Company’s policy.
• Execute FX transactions to manage the company’s foreign currency needs.
• Forecast USD and third currency requirements ensuring sufficient liquidity of the accounts managed.
• Analyze FX market trends and provide regular updates and recommendations to management.
• Maintain relationships with banks and financial institutions to secure favorable FX rates and manage FX deals.
• Stay informed about any updates to BSP regulations regarding foreign currency exchange transactions to ensure the Company executes transactions in compliance with both banking and BSP regulations.

Cash Management:

• Oversee daily cash flow management and ensure sufficient liquidity to meet the company’s operational needs.
• Manage short-term investments and working capital to optimize returns.
• Perform cash forecasting to anticipate future liquidity needs and identify funding gaps.
• Collaborate with ACPC, Sales, Procurement, and Credit and Collections team to optimize cash flow processes and minimize cash holding costs.

Debt Management

• Oversee and manage the company’s debt obligations, ensuring timely loan repayments, effective interest rate management, and compliance with financial covenants.
• Support the negotiation and structuring of debt facilities to ensure they align with the company’s overall financial strategy.
• Evaluate the company’s debt portfolio, optimize debt levels, and propose strategies to reduce financing costs.
• Regularly prepare detailed reports on debt positions and offer recommendations for refinancing and debt consolidation opportunities.

Bank Relationship Management:

• Build and strengthen relationships with banking partners for FX and cash management services:
• Ensure adherence to banking agreements and monitor associated fees and services
• Manage the opening and upkeep of bank accounts.

Risk Management:

• Identify and evaluate financial risks associated with FX, liquidity, and debt, and develop strategies to mitigate them.
• Continuously review and enhance hedging, cash flow management, and debt servicing approaches to reduce exposure to market volatility and financial uncertainty.

Systems & Process Improvement:

• Support the automation and optimization of treasury processes and systems.
• Stay informed on industry trends and best practices to continuously improve treasury operations.

The Executive Assistant is responsible for managing the administrative and logistical needs and providing secretarial services to the Pilmico Executives.

Secretarial Function

• Schedule meetings and manage appointments of the executives and affiliates, dealers, bankers, and other important clients ensuring that the schedules are organized properly.
• Perform secretarial works such as placing and screening calls for the executives, sending and delivering messages to concerned personnel, screening incoming mails, and other related tasks ensuring that important communications are prioritized and coursed through concerned personnel
• Maintain files and records ensuring easy retrieval when needed while safeguarding security and confidentiality of sensitive documents
• Prepare meeting agenda and important notices ensuring that attendees to meetings are properly informed
• Prepare business correspondences to concerned parties as needed
• Prepare annual budget of the executives ensuring that the proposed budget is realistic and in line with the organization's work plan
• Coordinate with travel agent regarding the purchase of boat and plane tickets for PFC and PANC executives, hotel accommodation & hotel transfers, and renewal of passports and facilitation of visa applications ensuring that travel requirements are accomplished and arrangements are properly coordinated
• Process purchase request for executives admin related requirements such as cabinets, chairs, tables, tool of trades and coordinate with the buyer for quotation and sampling ensuring that the sample meet the specified requirements
• Coordinate with the admin the renewal of the mobile plan of the executive and monitor usage of company-issued cellular phones ensuring that problems are promptly reported to the telecommunication company and that cost consumption for official calls remains within budget
• Make cash advances for executive needs such as travel allowance and meeting ensuring that these are properly and timely liquidated

JOB SUMMARY:

The Executive Assistant is responsible for managing the administrative needs of the company and providing secretarial services to the Pilmico executives.

Secretarial Function

• Schedule meetings and manage appointments of the executives and affiliates, dealers, bankers, and other important clients ensuring that the schedules are organized properly.
• Perform secretarial works such as placing and screening calls for the executives, sending and delivering messages to concerned personnel, screening incoming mails, and other related tasks ensuring that important communications are prioritized and coursed through concerned personnel
• Maintain files and records ensuring easy retrieval when needed while safeguarding security and confidentiality of sensitive documents
• Prepare meeting agenda and important notices ensuring that attendees to meetings are properly informed
• Prepare business correspondences to concerned parties as needed
• Prepare annual budget of the executives ensuring that the proposed budget is realistic and in line with the organization's work plan
• Coordinate with travel agent regarding the purchase of boat and plane tickets for PFC and PANC executives, hotel accommodation & hotel transfers, and renewal of passports and facilitation of visa applications ensuring that travel requirements are accomplished and arrangements are properly coordinated
• Approve purchase request for executives admin related requirements such as cabinets, chairs, tables, tool of trades and coordinate with the buyer for quotation and sampling ensuring that the sample meet the specified requirements
• Coordinate with the admin the renewal of the mobile plan of the executive and monitor usage of company-issued cellular phones ensuring that problems are promptly reported to the telecommunication company and that cost consumption for official calls remains within budget
• Make cash advances for executive needs such as travel allowance and meeting ensuring that these are properly and timely liquidated