Total 411 assistant manager job vacancies in Others category in The Philippines

***LOOKING FOR FILIPINOS OR PHILIPPINES-BASED CANDIDATES***

We prioritize the processing of one application at a time. If you have applied for multiple job openings within our organization, we kindly request that you direct any update inquiries to the team responsible for handling your initial application.

Position: Virtual Assistant (Full-time)

Salary: 900-1500 USD/month (depends on skills and years of experience)

Working Hours: M-F 5am to 1pm UK (1pm-9pm Philippine Standard Time)

About the Job:

Our client is seeking a Virtual Assistant to join the team. As a Virtual Assistant, you will be responsible for providing efficient and effective administrative support to the Leadership Advisor and Executive Coach.

Specific Duties and Responsibilities:

• Diary management
• Social media account management, including posting and interacting with people
• Writing content for social media, using my ideas and writing style
• Using ChatGPT for research and help with writing
• Setting up a simple CRM system
• Managing content database of posts and assets such as videos, carousels, etc.
• Tracking the performance of social media posts
• Using Canva to produce documents such as brochures and carousels (using branded templates)
• Using PowerPoint to produce presentations (using branded templates)
• Using Prezi to produce presentations
• Use video editing software to edit, and put subtitles and logos on my short videos for social media
• Updating website using Squarespace
• Using Xero and Dext to raise invoices and record expenses
• Providing general administrative support as needed

• Minimum of 2 years previous experience as a Virtual Assistant or Executive Assistant, preferably with a Leadership and Executive Coach.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Knowledge of CRM, ChatGPT, Canva, Prezi, Squarespace, Xero and Dext is preferred.
• Experience with social media management and design is a plus.
• Must have a strong desire for continuous learning and growth.

LOOKING FOR FILIPINOS OR PHILIPPINES-BASED CANDIDATES

We prioritize the processing of one application at a time. If you have applied for multiple job openings within our organization, we kindly request that you direct any update inquiries to the team responsible for handling your initial application.

Position: Executive Assistant

Work Hours: TBD

Holidays: TBD

Pay Range: USD 900 - 1,500 per month (depending on qualifications and skills)

Responsibilities

• Manage executives' calendars and schedule appointments.
• Coordinate travel arrangements and prepare itineraries.
• Keep a vigilant eye on the current activities and to-do lists of clients.
• Conduct research on various topics as assigned.
• Organize and maintain documents and files.
• Assist in preparing reports, presentations, and meeting materials.
• Conduct quick checks of payrolls to ensure accuracy and compliance.
• Collaborate with the finance team to resolve any discrepancies.
• Maintain an accurate and up-to-date record of employee vacations.
• Communicate with team members to coordinate and document leave requests.
• Listen to recorded calls and capture relevant notes.
• Summarize key points and action items discussed during calls.

• At least 3 years of previous experience as an Executive Assistant
• Proficient in Google Workspace, Outlook, Monday.com, and Xero
• Excellent organizational and multitasking skills
• Strong verbal and written communication skills
• Ability to prioritize tasks and work independently

Bar Manager

Passionate about guest interaction, food and beverage? Bar Manager, you will deliver unforgettable Food & Beverage experiences for our guests.

What you will be doing:

• Works in close cooperation with all other staff assigned to the outlet, as well as Kitchen Stewarding and Cashiers.
• Works as per the outlets duty schedule and shifts.
• Observes and corrects pouring practice of all bar staff to avoid excess wastage.
• Ensures that orders are only issued against written / printed receipts.
• Ensures own appearance (condition of uniforms) and grooming of all bar staff is impeccable.
• Welcome arriving guest and ensures prompt service.
• Extend prompt services to all guests.
• Ensures the well-being of all guests by maintaining a close professional, friendly, yet discrete relationship.
• Maintains cleanliness and best possible maintenance of the bar counter and all related areas.
• Handles guest complaints directly or refers them to the assistant Manager or the Bar Manager.
• Attends all meetings or briefings to maintain an open communication within the team.
• Knows the bar menu and price structure by heart and can recommend when a guest asks for assistance.
• Flexible to work in other areas when required by the immediate Supervisor.
• Aware of basic cashier work and handles payments promptly and efficiently.
• Familiar with the company’s internal policies and safety procedures.
• To have a complete understanding of and to adhere to Swissotel Al Murooj policy relating to Fire, Hygiene, Health and Safety.
• Be familiar with all related company documentation and especially with the relevant Operational Standards Manual for the department.
• To carry out any other reasonable duties and responsibilities as assigned.

LOOKING FOR FILIPINO TALENTS RESIDING IN THE PHILIPPINES

Position                                           : Executive Assistant

Work Hours                                    : M-F 8:30 AM to 5:30 PM Central time

Pay Range                                       : $800 - $1500 per month

Are of Responsibility                    : Assist Directors in their Roles and Responsibilities; Data Management

Reports to                                       : Director

Company/Client Overview:

Our client in the US is an inclusive establishment that warmly welcomes Jews from all backgrounds and affiliations. The center embodies the belief in providing an open and accessible space for every individual, with the hope that its diverse programs act as welcoming gates for people to forge new connections, foster meaningful relationships, and find inspiration to contribute to the betterment of their communities.

Function: Provide high-level administrative support for directors to ensure they can efficiently accomplish key tasks and company initiatives. The Executive Assistant is responsible for managing the schedules and communications for directors. 

Duties include:

• Organizing email inboxes and working towards responding to all emails requiring a response — drafting emails when needed
• Managing calendars, setting up meetings and updating with workflow meetings and tasks
• Assisting directors with time management and task prioritization
• Collecting and keeping data current and organized in CRM

• Minimum of 2 years’ experience as an executive assistant
• High School degree
• PA diploma or certification is a plus

Skills requirement:

• Time management and ability to meet deadlines
• Verbal and written English communication skills
• Strong organizational skills and ability to multitask
• Problem-solving and decision making
• Proactivity and self-direction
• Discretion and confidentiality

Other:

• Assist with research projects
• Assist with program planning and budgeting
• Oversee the performance of intern(s)
• Take minutes during meetings
• Format information for internal and external communication – memos, emails, presentations, reports

Position: Virtual Assistant

Working Hours: EST Time Zone (Flexible for autonomous hours)

Salary Range: USD 800 - USD 1,200/month

Main Responsibilities:

• Actively contribute as a full-time team member, participating in customer acquisition, sales, marketing strategy, execution, and other collaborative efforts.
• Assist in data collection, organization, and follow-up, with a focus on our users and customers.
• Support team logistics, particularly in the context of our remote work setup, which may involve scheduling, coordinating quarterly offsite travel, and other related tasks.
• (Bonus, but not required) Contribute to content creation on Twitter, Instagram, and email newsletters.
• Be adaptable and ready to take on various responsibilities, as startups are dynamic environments with rapid changes and unforeseen tasks.

Qualifications:

• At least 2 years of Virtual Assistant experience.

• Exceptionally organized and detail-oriented.
• Demonstrates a strong sense of responsibility, reliability, and responsiveness.
• Passionate about continuous learning and eager to make a meaningful impact, especially in the context of startups and technology.

"LOOKING FOR A FILIPINO CURRENTLY RESIDING IN THE PHILIPPINES!!"

Working Hours : Monday to Friday, 9AM-4PM Pacific (1AM-8AM Manila)

Salary Range : 800-1200 USD

Holiday : TBD

Primary Responsibilities:

• Assist vendors, manufacturers, etc.
• Manage and maintain executives' calendars, including scheduling and coordinating meetings, conferences, and appointments
• Prepare and edit correspondence, memos, presentations, and reports for executives
• Act as a liaison between executives and clients, handling both internal and external communications
• Handle travel arrangements, including booking flights, hotels, and ground transportation
• Prepare and distribute meeting agendas, minutes, and other relevant materials
• Assist with event planning and coordination, including organizing conferences and corporate events
• Conduct research and provide support for special projects as assigned

•  At least 2-3 years of experience in an administrative or executive support role.
• Have experience working on start-up companies 
• Proficient in English with good to excellent verbal and written communication skills.
• Highly skilled in utilizing Google Suite applications, including Docs, Sheets, etc.
• Highly- organized and detail-oriented with a proven ability to manage multiple tasks and meet deadlines.
• Experience working in an e-commerce company is highly preferred
• Excellent organizational and multitasking abilities.
• Experience working in a remote environment, equipped with a reliable internet connection and a functional work setup.
• A proactive individual with a problem-solving mindset, able to work with minimal supervision.

Must have knowledge in using the following tools:

• Excel
• Google Calendar
• Slack

WE'RE LOOKING FOR FILIPINOS OR PHILIPPINES-BASED CANDIDATES

We prioritize the processing of one application at a time. If you have applied for multiple job openings within our organization, we kindly request that you direct any update inquiries to the team responsible for handling your initial application.

Job Title: Executive Assistant

Salary Range: $1000 - $1200 per month (DOE)

Working hours: Monday to Friday, Flexible; total of 40 hours/5 days a week;  Overlapping two hours between 3-5 PM EST

Join our dynamic team! We are seeking a skilled Executive Assistant to provide crucial support to our leadership team and contribute to the seamless operation of our organization.

Responsibilities (not limited to)

• Administrative assistance
• Perform accurate data entry and ensure data maintenance.
• Build and maintain comprehensive reports.
• Manage accounts payable efficiently.
• Handle various assigned personal tasks.
• Collaborate with the team to streamline workflow and ensure task completion.

• Fluency in English.
• Strong work ethic and dedication.
• Exceptional organizational skills.
• Ability to work during hours overlapping with the US East Coast.
• Availability for bi-weekly Zoom meetings.
• Proficiency in Google Sheets.

Position : Operations Assistant

Working Hours : Monday - Friday; 9AM - 5pm EST

Salary Range : $800 - $1,200/month

Main Responsibilities:

• Efficiently manage and organize a diverse range of projects
• Coordinate tasks with the team to ensure alignment and smooth workflow
• Perform data entry tasks with precision and accuracy
• Summarize and articulate customer feedback, crafting engaging LinkedIn comments
• Oversee inventory management operations

Qualifications:

● A minimum of 2 years of relevant experience

● Proficiency in essential tools including HubSpot and Google Workspace (mandatory), with a

preference for experience with Apollo

● Has prior experience working effectively in a virtual client-focused environment

● Strong attention to detail

● Excellent written and communication skills

Position : Virtual Assistant

Working Hours : Overlap in PST (subject to change)

Holidays : TBD

Salary range : 800 to 1100 USD

BACKGROUND OF THE COMPANY

We empower small business owners, creators and influencers to create eye catching video content using just their phone. Life Lapse is a stop motion app available on iOS and Android to help you create compelling videos to stand out on social media without the traditional cost of expensive cameras and hard-to-use video editing software. Our app is designed for you to easily and quickly learn, capture and edit stop motion videos. 

SPECIFIC DUTIES AND RESPONSIBILITIES

• Social Media Management
• Inbox Support for several accounts/companies
• Posting contents created by Team Members
• Social Media Engagement such as replying to comments, direct messages and tags. 
• Administrative tasks as needed
• Scheduling posts

• Must have an experience as a solid experience as a Social Media Manager
• Has experience in creative background
• Someone who understands and has interest in stop motion videos and photography
• Must be familiar with FreshDesk
• Proficient in English both written and verbal
• Must have experience managing social media accounts / apps

Working at Vialto Partners is about getting the chance to be part of a global and dynamic team, with employees empowered to drive innovation, develop bold solutions and catch opportunities, all while doing work that matters.

As a Senior Manager in our Tax Team, you will be a strategic business partner to our clients - helping them transform their mobility programmes. You will be responsible for leading and managing a variety of projects on new and existing clients, helping to increase efficiencies and bringing in the specialist skills and experience as needed from across the team and wider Global Mobility practice within Vialto Partners.

Other day-to-day responsibilities will be varied, and may include:

• Delivering accurate and proactive tax advice on issues pertaining to the deployment of mobile employees.
• Conducting      tax consultations for assignees with complex situations and VIPs.
• Supporting current and new Global Mobility technology products.
• Identifying consulting and other business development opportunities.
• Liaising with overseas colleagues in order to provide coordinated global tax advice.
• Overseeing the personal and technical development of more junior colleagues.

Company Background

The company is dedicated to empowering Canadian Founders on their growth journey. They specialize in securing non-dilutive grants, ranging from a few thousand to several million dollars, providing vital financial support without compromising ownership. Their mission is to break down financial barriers, offering tailored assistance that allows founders to scale operations, implement strategic initiatives, and drive innovation. With a commitment to transparency, innovation, and impactful results, they serve as a dedicated partner, navigating the grant landscape to help Canadian entrepreneurs thrive.

Role Overview

They are looking for an Executive Assistant to perform a variety of administrative tasks and support the company’s senior-level managers. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of the business by providing personalized and timely support to executive members.

Responsibilities

• Provide comprehensive support to executives, alleviating their workloads through efficient handling of administrative tasks.
• Manage bookkeeping duties, ensuring accurate and organized financial records.
• Schedule and coordinate executive calendars, including booking meetings and arranging travel arrangements.
• Conduct initial cold outreach to clients and stakeholders, representing the executive's office professionally.
• Act as a liaison between executives and clients, ensuring seamless communication and coordination.
• Demonstrate excellent written communication skills for drafting emails, memos, and other correspondence.
• Facilitate smooth internal and external coordination, promoting effective teamwork.
• Utilize G Suite, Notion, and other basic tools proficiently to streamline workflows.

• Proven experience in a supportive role, preferably as an executive assistant or in a similar capacity.
• Familiarity or experience with working with AI tools.
• Must be highly skilled in research, putting together databases and information.
• Strong organizational skills with the ability to prioritize tasks and meet deadlines.
• Proficient in basic bookkeeping tasks and financial record management.
• Exceptional calendar management and scheduling abilities.
• Excellent written communication skills with a keen eye for detail.
• Strong verbal communication skills, maintaining a professional and friendly tone.
• Experience in coordinating and booking travel arrangements.
• Capability to handle initial cold outreach to clients and partners.
• Proficiency in using G Suite, Notion, and other essential office tools.
• Ability to adapt to a dynamic work environment and alleviate the workload of the executive team effectively.
• Honest and truthful with a commitment to ethical conduct.
• Demonstrates strong values and integrity in professional interactions.
• Possesses a "figure it out" mindset, adept at navigating challenges independently.
• Exhibits a proactive approach to problem-solving and a can-do attitude.
• Embraces a growth mindset, displaying a willingness to learn and adapt.
• Thrives in an environment that encourages continuous improvement and development.

• Fully-remote work
• Competitive market rate
• Flexible shift (2-3 hours EST overlap).

Company Background

The company is dedicated to empowering Canadian Founders on their growth journey. They specialize in securing non-dilutive grants, ranging from a few thousand to several million dollars, providing vital financial support without compromising ownership. Their mission is to break down financial barriers, offering tailored assistance that allows founders to scale operations, implement strategic initiatives, and drive innovation. With a commitment to transparency, innovation, and impactful results, they serve as a dedicated partner, navigating the grant landscape to help Canadian entrepreneurs thrive.

Role Overview

The Operations Manager role is to implement the right processes and practices across the organization. The specific duties of an Operations Manager include formulating strategy, improving performance, procuring material and resources and securing compliance. You should be ready to find ways to increase the quality of customer service and implement best practices across all levels. Ultimately, we trust you to help the client remain compliant, efficient and profitable during the course of business.

Responsibilities

• Execute and manage cold email campaigns with a focus on achieving a minimum 10% reply rate.
• Demonstrate expertise in cold emailing, including sending a high volume of emails daily using automated software.
• Build and optimize systems to enhance the efficiency and effectiveness of cold email outreach.
• Display strong technical proficiency and a knack for utilizing technology to streamline operations.
• Conduct thorough research to identify target audiences, ensuring campaigns are targeted and impactful.
• Exhibit resourcefulness and autonomy in implementing and improving cold email strategies.
• Work with a high sense of urgency, delivering timely and impactful results.

• Proven success in implementing cold email campaigns with a minimum 10% reply rate.
• Extensive experience in sending thousands of emails daily using automated software.
• Tech-savvy with the ability to build and optimize systems for efficient operations.
• Familiarity or experience working with AI tools.
• Demonstrated ability to conduct thorough research and identify target audiences.
• Resourceful and autonomous, able to work independently to achieve goals.
• High sense of urgency and ability to deliver results within specified timelines.
• Honest and truthful with a commitment to ethical conduct.
• Demonstrates strong values and integrity in professional interactions.
• Possesses a "figure it out" mindset, adept at navigating challenges independently.
• Exhibits a proactive approach to problem-solving and a can-do attitude.
• Embraces a growth mindset, displaying a willingness to learn and adapt.
• Thrives in an environment that encourages continuous improvement and development.

• Fully-remote work
• Competitive market rate
• Flexible work schedule with at least 2-3 hours EST overlap

LOOKING FOR FILIPINOS WHO ARE PHILIPPINES-BASED CANDIDATES

We prioritize the processing of one application at a time. If you have applied for multiple job openings within our organization, we kindly request that you direct any update inquiries to the team responsible for handling your initial application.

Job title: Virtual Assistant

Salary range: 900-1000 USD/month

Schedule: M-F 7AM-3PM PST

ABOUT THE COMPANY

CJN is a one-stop shop for all event planning needs, with over 20 years of marketing and event planning experience. Their commitment is to create personalized, engaging and detail-oriented events and comprehensive service that makes them different from the rest.

Responsibilities:

• Data Entry
• Responding to emails (some are FAQs for specific events and some are client-specific, setting up meetings, details to relay)
• Calendar management
• Reconciling reports, keeping event websites updated
• Email management/admin tasks
• running reports
• rooming lists
• ordering promotional items
• name badges
• keeping contact information and contact lists up to date in Excel for easy and clean loading into mail merges

• Tools - Excel. Canva, Google workspace
• 2+ years of Virtual Assistant experience
• Knowledge in Hospitality/ Events (big plus)
• Good written and communications skills
• Proactive in giving suggestions/insights
• Knowledge in project management
• must be familiar and able to work with event management platforms

LOOKING FOR FILIPINO CITIZENS BASED IN THE PHILIPPINES 

Position:   Executive Assistant

Working Hours: Mondays to Fridays, 8 AM - 4:30 PM Eastern Standard Time (subject to change)

Salary Range: $900-$1,000/month

About the Company 

This company specializes in relocating residents to affordable housing communities that are undergoing rehabilitation. Our experienced team understands the unique challenges that come with these types of relocations and works to make the process as seamless as possible for those involved

About the role

The ideal candidate is capable of communicating on a daily basis, is excellent in project management, and can work independently.

Duties and responsibilities: 

• Answer calls promptly
• Learn about the business
• Identify customer needs, resolving customer’s concerns in a timely manner
• Maintain Database
• Answering customer questions via call and email
• Data entry for reporting

• 2-3 years of experience as an Executive Assistant or similar position
• Excellent communication skills, verbal and written
• Proficiency in Microsoft Office Suite (especially Excel) and/or Google Suite
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Great problem-solving skills with efficiency
• Can work independently
• Self-led and confident 

IMPORTANT: OPEN TO FILIPINO CITIZENS WHO ARE CURRENTLY RESIDING IN THE PHILIPPINES

Position: General Manager / AirBnb Specialist

Work Hours: Monday to Friday, 8:00 AM to 5:00 PM EST / 9:00 PM to 6:00 AM Philippine Standard Time

Holidays: US and/or Philippine holidays

Pay Range: $800-$1,500 per month

Company/Client Overview: 

Welcome to our company! your key to tailored stays across South Florida! Whether you seek a relaxing beachfront retreat or an urban oasis, our company crafts unforgettable experiences just for you. Our virtual assistant is here to personalize every detail, ensuring your stay is as unique as the vibrant destinations we serve. Discover the perfect blend of comfort and style – where your ideal getaway becomes a reality.

Responsibilities

• Manage Airbnb listings, including updating listing information, pricing, and availability
• Respond to guest inquiries and communicate with guests throughout their stay
• Coordinate check-in and check-out processes
• Handle any guest issues or complaints promptly and effectively
• Provide recommendations to guests for local activities, attractions, and restaurants
• Ensure that the Airbnb listings meet high standards of cleanliness and maintenance
• Monitor and manage guest reviews and ratings
• Disputing reviews with Airbnb through understanding and referencing their Review Policy
• Initiating and tracking claims and resolutions through AirCover, Resolution Center, or other coverage plans
• Financial reporting for clients monthly
• Invoicing clients and tracking invoices to make sure they are paid
• Communicate with cleaners to make sure properties are completed and pictures are provided, and needed supplies are reported

• At least 3 years of experience as an Airbnb virtual assistant is required
• Familiarity with the Airbnb platform and management tools
• Experience with using Hostaway is preferred
• Excellent communication skills, both written and verbal
• Strong customer service skills
• Attention to detail and ability to manage multiple tasks
• Ability to work independently and meet deadlines

About the Role

Job Title: Operations Manager

Reports to Chief Operations Officer

Work Schedule: Shifting Schedule

This role manages operational efficiency and assures the daily operations of the store ensuring that it runs smoothly and efficiently.

• Responsible for generating and analyzing daily sales reports, OPEX, P&L, and Inventory Management.
• Coordinate marketing strategies by using/ analyzing the latest trends to achieve targets based on the branch performance.
• Acquire good leadership skills to handle all concerns from subordinates to customers and provide necessary trainings needed by the frontliners.
• Handles internal and external stakeholders to ensure profitability of assigned brands and mitigating operational expenses.
• Supervise specific brand operations assigned by the Operations Head.
• Responsible for financial reports and competition analysis based on targets set by finance.
• Preparation and provide daily, weekly, monthly and annual reports on a timely manner.
• Understand sales opportunities of company-owned and franchise stores.
• Coordinating with the different departments regarding different concerns in the operations.
• Acquire best practices for training, seminars, and other related trends for the operational improvement of our company-owned and franchise stores.
• Proactively communicating any comments, concerns, and suggestions.
• Process improvement and process management.
• Propose, plan, and implement strategies that would complement new and existing programs of the brand to reach KPI.
• Spearhead opening of new stores. Process CTO (Clearance to Operate) in coordination with other departments.
• Control food costs at a minimum and push for volume sales.
• Ensure documentation of Business Permits and timely processing of renewals.
• Manage labor costs and manpower scheduling needed to optimize store operations.

Who We’re Looking For

We're looking for a detail-oriented individual with excellent interpersonal and communication skills. You're a problem-solver with a strong work ethic, able to handle sensitive information with discretion and maintain a high level of confidentiality. You thrive in a fast-paced environment and can manage multiple tasks simultaneously while maintaining your poise and professionalism. You will primarily act as the executive assistant to the CEO, as well as support the Chief of Staff. You will report to the Chief of Staff.

What You’ll Do

• Administrative Support: Manage and maintain executives' schedules, appointments, and travel arrangements, along with virtual travel support.
• Communication Management: Act as the point of contact between executives and employees/clients. Manage incoming and outgoing communication, including emails, Twitter DMs, etc.
• Data Entry and Maintenance: Accurately input data into various databases, spreadsheets, and systems. Update and maintain existing records to ensure data integrity. Perform regular data cleansing and validation procedures.
• Documentation and Reporting: Maintain comprehensive and organized records of tasks and activities. Generate reports and summaries as required.

What You’ll Bring

• 4+ years experience as an executive assistant or in a similar administrative support role.
• Proficiency in G-Suite, Slack, Notion, and other productivity tools.
• Familiarity with CRM and ATS platforms or ability to learn.
• Exceptional time management and organizational skills, with the ability to prioritize and manage multiple tasks.
• Strong written and verbal communication skills, including the ability to draft professional correspondence.
• Discretion and confidentiality when handling sensitive information.
• Ability to anticipate needs and take initiative to ensure the executives' schedules and projects run smoothly.
• A positive attitude, flexibility, and adaptability in a rapidly changing environment.

What You’ll Get

• You'll work with a dynamic team in a creative and fast-paced environment.
• You'll get a great salary and time off.
• You'll get to work remotely from wherever you want! (As long as it has reliable WiFi and hopefully a comfortable place for you to work)
• You'll be challenged by ever-evolving solutions to our clients and their customer's needs.

LOOKING FOR FILIPINOS OR PHILIPPINES-BASED CANDIDATES

We prioritize the processing of one application at a time. If you have applied for multiple job openings within our organization, we kindly request that you direct any update inquiries to the team responsible for handling your initial application.

Position: Executive Assistant

Work Hours: Monday to Friday, 9:00 AM to 5:00 PM EST | 10:00 PM to 6:00 AM Philippine Standard Time (with flexibility depending on the client's needs)

Holidays: Flexible

Pay Range: USD 900 - 1,500 per month (depending on qualifications and skills)

Responsibilities:

PHASE 1

• Get imbedded in email inbox

• Create a triage system for email

• Folder emails that don’t need attention

• Develop a prioritization / action item summary from all emails received on a daily basis
• Feedback will be provided on that list for the next day actions
• Based on action list
• Schedule meetings and calls
• Book travel
• Keep large proactive projects top of mind
• Gift purchasing and other helpful tasks
• Specific Examples
• Signing routine documents
• Maintaining contact information
• Research Chase workforce development – allotting 15 hours for studying for series 7
• Schedule volunteer activities
• Send holiday gifts
• Assist in the logistics or planning of company events
• Triage 100+ emails daily
• Book flights and hotels for approximately 40-50 trips annually
• Schedule and track approximately 25 meetings weekly

PHASE 2

• Develop system for touching base to ensure high priority items receive attention
• Providing feedback on how to improve systems or process
• Help CEO and team with projects
• Event planning
• Travel
• Organization
• Meal ordering
• Fundraising / new deal pipeline management / follow up
• Scheduling calls / meetings
• Populating data rooms with information
• Basic research
• Powerpoint / Word / Email projects
• Design
• Drafting content
• Investor relations
• Work with team to organize the business
• All legal documents
• Regulatory information, including FEINs, bank account info, etc.

PHASE 3

• Move towards efficiency
• Bring learnings and think about ways to improve processes

Qualitative attributes we are looking for:

• Transparency
• Grit
• Take Ownership
• Team Oriented
• Think Differently
• Must be detail oriented and a self-starter
• Problem solving orientation

• At least 2 years of experience as an Executive Assistant supporting a foreign client
• Excellent verbal and written communication skills
• Proficient in Microsoft Office 365 (specifically MS Outlook, PowerPoint, Word, Excel, and OneDrive), Canva, and any CRM tool
• Comfort and interest in artificial intelligence and social media expertise is preferred

LOOKING FOR FILIPINO CITIZEN BASED IN THE PHILIPPINES

We prioritize the processing of one application at a time. If you have applied for multiple job openings within our organization, we kindly request that you direct any update inquiries to the team responsible for handling your initial application.

Position : Executive Assistant

Work Hours : Flexible throughout the week but always available. Total hours will average 48 hours a week, and they will need to be available on weekends; in UK timezone.

Holidays : UK Holiday

Pay Range : $ 1,500 - 2,000 per month

Duties and Responsibilities:

• Conserves executives' time by reading, researching, and routing correspondence; drafting emails, letters, and documents; collecting and analyzing information; and initiating telecommunications.
• Manages complex and changing diaries, including scheduling, and negotiating appointments and meetings.
• Organizing associated and supporting documentation.
• Maintains executive's appointment schedule by planning and scheduling meetings, conferences, and teleconferences.
• Coordinates and supports effective meeting organization and management while collecting key and detailed minutes, tasks, and deliverables and distributing these accordingly.
• Prepares and oversees the delivery of Business performance reports by collecting and analysing information.
• Provides historical reference by developing and utilising filing and retrieval systems; recording and distributing meeting discussions.
• Maintains and oversees filing and file systems for recording and storing information in a meticulous and detailed manner.
• Contributes to all team efforts by accomplishing related results as needed. Bringing
• communication and structure to the Business is essential to the role of a personal assistant.

• Minimum 2 years of experience
• Good to Excellent written and communication skills;
• Tools:  Office 365, Sharepoint, Teams, Trello (big plus), or similar tools to Trello, and Excel.
• Capable of interfacing with numerous people at every level of the company.
• Experience with typing correspondences, including minutes, emails, letters, memos.
• Expertise in: Reporting Skills, Supply Management, Scheduling, Organization, and Time Management. Presentation Skills, Equipment Maintenance, and Travel Logistics.

At Globe, our goal is to create a wonderful world for our people, business, and nation. By uniting people of passion who believe they can make a difference, we are confident that we can achieve this goal.

Job Description

Data Management and Exploration

• Extraction, exploration and manipulation of large and complex data sets
• Designing and derivation of transformed variables for predictive modeling/advanced analytics
• Develop big data framework combining telco data with various external sources of data (digital, social, etc) to get a 360-degree view of the customer
• Help internal stakeholders in understanding, interpreting and analyzing massive data sets

Data Analytics and Modeling:

• Understand and translate business problems into data science projects.
• Perform data modeling and create sophisticated analytics models. Implement and test data modeling designs. Use advanced math and statistics expertise using massive (beyond 500GB)
• data. Use modern data analytical techniques working with information retrieval, machine learning, matrix and graph algorithms, unsupervised clustering & data mining to solve business
• problems
• Track model accuracy and effectiveness
• Identify model fine-tuning needs; Measure ROI from models developed
   

Campaign Expertise

• Translate model into results. Draws out and communicates useful insights, actionable interpretations, alternative approaches and solutions.
• Identify opportunities for the application of customer analytics techniques for the business, particularly for credit scoring.
• Use learnings from models to prioritize and sequence initiatives; Collaborate with business sponsors and different stakeholders to operationalize analytic findings.
   

Knowledge Transfer and Collaboration

• Support internal stakeholders in use of data and various analytical tools to generate and communicate insights
• Provides training, demonstration, documentation and other support to drive the change management process and expand the use of analytics throughout the organization
• Support the drive for change management process to ensure the analytical developments are adopted by relevant internal teams.
• Develop relationships with external data and analytics partners and interact as needed.
• Keep updated with new data science techniques and be extremely knowledgeable of industry standards and trends.

HIRING REQUIREMENTS

Work Experience

Minimum of three (3) years’ experience in customer analytics domain and/or credit risk assessment and financial services, covering most of the following:

• Data mining, predictive modeling, machine learning, statistical modeling and analysis, large scale data acquisition, transformation, and cleaning, both structured and unstructured data
• Proven track record of leading and collaborating on advanced analytics strategic initiatives; Proven track record of operationalization of analytic models in collaboration with marketing/risk and IT teams
• Worked with large, unfiltered data sets or data science research

Level of Knowledge

Has Knowledge of both structured and unstructured data.
Must possess core competencies, deep understanding and relevant experience in:

• Scripting or programming experience: familiarity in programming languages with relational databases (e.g. Python, Java, Ruby, Clojure, Matlab, Pig, SQL);
• Statistical Analysis: advanced usage of off-the-shelf tools such as R, SAS, SPSS, Weka and other analytical tools or software
• Big Data: Experience with Big data tools such as HDFS, Cassandra, Storm
• Database knowledge: skilled in structured database

Familiar with most of the following disciplines:

• Conceptual modeling: to be able to share and articulate modeling;
• Predictive modeling: most of the big data problems are towards being able to predict future outcomes;
• Hypothesis testing: being able to develop hypothesis and test them with careful experiments
• Natural Language Processing: the interactions between computer and humans
• Machine learning: using computers to improve as well as develop algorithms;
• Statistical analysis: to understand and work around possible limitations in models.

Education:

• Degree in quantitative discipline such as Statistics, mathematics, Operations Research, Engineering, Computer Science, Econometrics or Information Science such as Business Analytics or Informatics

Make Your Passion Part of Your Profession. Attracting the best and brightest Talents is pivotal to our success. If you are ready to share our purpose of Creating a Globe of Good, explore opportunities with us.

Main Accountabilities

Assist with preparation of month-end accounts for head office and portfolio companies

• Assist with the preparation of month-end accounts for head office and portfolio companies including collation and input of portfolio company TB’s
• Accounting journals and management of payment processes where required
• Providing analysis and commentary of significant movements month on month or to budget and investigating significant variances
• Performance of head office reconciliations including fixed assets, cash, accounts payable, employee liabilities

Assist with reporting and compliance obligations

• Preparation of monthly BAS, GST and FBT returns
• Assist with the coordination the completion and audit of full year Statutory Financial Statements
• Roll forward and populate monthly reporting packs and templates required by Exco and shareholders
• Collation and consolidation of budget templates

Projects and Other

• Assist roll out of any head office finance initiatives e.g. standardisation of reporting templates, implementation of new accounting standards
• Report and liaise directly with other members of the finance team, assist with ad hoc duties.
• Escalate and report system related issues and errors
• Assist in the onboarding of new acquisitions into the Software Combined reporting cycle  
• Building relationships and responding to any portfolio or head office stakeholder queries;

Key Skills & Competences 

• Degree qualified (Bachelor of Business or equivalent, with an accounting major)
• 2+ years of accounting/bookkeeping/audit experience, previous experience in SAAS companies desirable but not essential
• Previous experience of consolidations of multi jurisdiction groups also desirable but not essential
• Possess a sound understanding of, and exposure to, Accounting Standards namely AASB 116 Property, Plant & Equipment; AASB 16 Leases; and AASB 138 Intangible Assets.
• Proficiency in Microsoft Office and strong computer skills
• Experienced in using Xero, MYOB Advanced and Netsuite (preferred)
• Team player and can work independently
• Attention to detail and task accuracy
• Strong planning and problem-solving skills

Join the A-Team and experience the A-Life!

About us

Love, Bonito is a digital-first company on a mission to empower the everyday Asian woman and inspire self-confidence. We are Southeast Asia’s leading womenswear brand, headquartered in Singapore, with an omnichannel presence across Hong Kong SAR China, Indonesia, Malaysia and a retail franchise in Cambodia. In addition, we have also expanded into international markets namely the Philippines and the United States of America.

Founded in 2010, we are proudly female-founded with more than 65% female representation in leadership roles (#girlpower!). We raised a US$50M Series C round in 2021 and know that we’re on the cusp of something great, where we’re working towards becoming the most thoughtful brand globally, for the Asian female consumer, especially when it comes to our products, community and experiences.

There’s a lot more work to be done with all of our exciting plans. So we’re looking to team up with people who are wildly passionate about making an impact and be part of a dynamic team, in a workplace with no corporate BS (yes, you read that right!)

The role

You will be our evangelist to kick off and develop our retail journey in the Philippines! You are responsible for operational and customer excellence, training and people development, financial profitability of our stores and retail expansion in the Philippines.

You will play a pivotal role in developing a positive culture in our retail team and a cohesive omni experience, working closely with HQ to identify opportunities and establish strategies to increase brand equity, best in class customer experience and store performances in the market. Reporting directly to the Regional Head, you will analyse, interpret and report operational business results to ensure that the overall success of our stores is attained.

You should have/be

• A genuine interest in all things female - you genuinely want to be part of a movement to inspire young girls and women in The Philippines to feel empowered and independent
• A track record of extreme ownership and delivering tangible results with a proactive, hands-on approach
• A team player, a self-starter, decision maker, performance-driven attitude, gap spotter, captain of the ship
• You are a strong leader with communication skills and a passion for people to coach, train, mentor a large retail team and to build trusting relationships with customers and external stakeholders
• Comprehensive understanding of all the omnichannel levers with the ability to interpret the insights and agility to drive commercial growth
• Technical knowledge in all operational aspects of the store, including but not limited to inventory management, sales and cash , roster building, staff training and coaching, stock taking, and recruitment.
• Lives and breathes our brand values: People Matter; Go Above & Beyond; Be Bold, Be Creative; Always Keep It Real; We’re Better Together; A Growth Mindset!!

Main responsibilities

People: Team Management & Leadership

• Meet company KPIs by leading, coaching, and mentoring stores team to create a strong and positive Love, Bonito team culture inline with our values and mission
• Develop a high performing, highly driven, positive and collaborative working environment and champion employee engagement by building internal career development, skills and capabilities
• Develop meaningful and relevant Incentives & commissions scheme for retail staff

Processes: Retail SOPs & Operations

• Build automated processes to increase productivity and ensure internal audits, procedures and efficiency in all store operations aspects
• Analyse all opportunities and recommend ways to optimise customer journey, improve our Retail SOPs: store conditions, layout, displays, merchandising, campaigns, launches, staff services, omnichannel features etc
• Support locally new stores opening process (site handover, POS system implementation)

Performances: Sales results

• Run and lead weekly performance reviews with the local to deep-dive into issues (must understand the why), develop next steps and ensure that business is on track with targets
• Monitor and optimise inventory; ensure tight inventory management and health with distribution channel strategy and processes for clearance
• Develop NPS score with a customer centric approach (reviews, collecting omnichannel insights)

Partnership: Cross functional internal collaboration and external strategic relationships

• Collaborate closely with HQ departments (Merchandising, Training, Retail Ops, VM) for the new store openings and stores operations
• Report to senior management on progress and issues by constantly evaluating performance using key metrics and address issues to improve it
• Build external strategic partnerships with 3rd party vendors (Global Contractors, Malls Landlords)

High Level KPIs

• Retail Sales/Revenue Growth/Productivity
• Customer Service Excellence/NPS
• Store Operations/Visual Merchandising Excellence
• Store staff retention rate

Qualifications & Experience

• 7+ years working in a fast-paced high growth consumer/retail company (fashion is a plus)
• Extremely customer-centric and genuinely enjoys serving and getting to know customers better
• Strong leadership and interpersonal skills, able to motivate and lead the retail team
• Analytical, numerate and proficient in Excel and other analytics tools
• Minimum of experience in managing a retail team(s) - both front and back of house

1. Flexible Work Arrangement

• Work from anywhere*!
• Hybrid work and adjustable hours - as long as present during our core working hours

2. Staff Wellness

• Comprehensive corporate insurance (Fully covered visits at our panel clinics, Dental coverage, Maternity reimbursement, Mental wellness support)
• Tailored coaching services for mental wellness

3. Learning and Career Development

• Learning and development (i.e. subscription plans to best-in-class resources, personal development fund etc)
• Dedicated leadership training for those of managerial responsibilities
• Friday pm off for learning

4. #TeamLB perks

• Generous staff discount off LB products
• Corporate partnerships with a variety of companies
• Welcome to #TeamLB swag and store gift cards (get your LB work outfit on us!)
• Employee driven peer-to-peer recognition platform to honour and celebrate everyday achievements
• Internal Referral programme

• Facilitate and supervise the implementation and completion of exploration programs and regularly report on progress to senior management;
• Effectively communicate exploration strategy to Company stakeholders such as banks, brokers, analysts, and shareholders as required;
• Act as Principal’s Representative for surface drilling contracts and other contracts as required;
• Provide accurate and timely exploration information for statutory Company reporting, stock exchange reports and media statements;
• Maintain exploration permit portfolio and ensure all statutory requirements are fulfilled;
• Monitor activity of competitors and identify business threats or opportunities that may exist because of these activities;
• Undertake project appraisals and make recommendations to senior management regarding joint venture acquisition opportunities;
• Provide leadership of the exploration teams and specific supervision and coaching of Exploration Geologists;
• Assist with the design, preparation and implementation of an exploration strategy aligned with corporate objectives;
• Prepare annual budgets, forecasts and operating plans as required; and
• Comply with all safety and regulatory requirements.

WE'RE LOOKING FOR FILIPINOS OR PHILIPPINES-BASED CANDIDATES

We prioritize the processing of one application at a time. If you have applied for multiple job openings within our organization, we kindly request that you direct any update inquiries to the team responsible for handling your initial application.

Job Title: Executive Assistant

Salary Range: $800 - $1200 per month (DOE)

Working hours: Monday to Friday, Flexible; total of 40 hours/5 days a week;  Overlapping two hours between 3-5 PM EST

Join our dynamic team! We are seeking a skilled Executive Assistant to provide crucial support to our leadership team and contribute to the seamless operation of our organization.

Duties and Responsibilities:

● Help out with a variety of business / personal tasks. The scope would be purely administrative to start but could expand over time as familiarity/trust builds.

● Manage executive calendars, including scheduling meetings, conference calls, and appointments

● Coordinate travel arrangements, including booking flights, hotels, and ground transportation

● Prepare and distribute meeting agendas, take minutes, and organize necessary materials

● Screen and direct phone calls and emails, responding where appropriate

● Draft, proofread, and edit correspondence, reports, and other documents

● Assist with the preparation and organization of presentations and reports

● Conduct research on various topics and compile information into useful and organized formats

● Organize and maintain both digital and physical files and records

● Handle sensitive and confidential information with discretion and maintain strict confidentiality at

all times

● Anticipate and proactively address the needs of executives to ensure their time is maximized

effectively.

• At least 2 years of proven experience as an Executive Assistant or in a similar administrative role.
• Excellent organizational and time-management skills.
• Strong communication and interpersonal abilities.
• Proficient in office software (e.g., MS Office, Google Workspace).
• Ability to multitask and prioritize tasks in a fast-paced environment.
• Detail-oriented with a proactive and problem-solving mindset.
• Discretion and confidentiality in handling sensitive information.

A Manager/Senior Manager from the Consumer & Marketing Insights Team will maintain a client service orientation by managing day-to-day administration of client service / sales activities and coordinating on analysis and reporting of assigned research projects. 

RESPONSIBILITIES 

Client Servicing

• Maintain an accurate, complete, up-to-date and insightful client business profiles to be shared with senior management 
• Serve as primary contact to junior level client contacts on ad-hoc analyses and understand and respond to questions on content, basic data issues/questions, report generation, etc. 
• Assist senior staff in delivering quality services to clients and ensure the services provided to clients are timely and precise according to client business needs and specifications and at the same time meeting the company's quality standards 
• Unsupervised on-site presence which includes responsibilities on data requests, technical basic support and analysis 
• Assist in sales activities in conjunction with senior staff in terms of preparation of proposal and credential presentations 
• Communicate client needs to appropriate team members 
• Provide "in office" research, administrative and operational support to senior staff 
• Be directly accountable for work conducted for their nominated clients in terms of analyses, charting, etc 
• Ensure client service deliverables are aligned with the regional client service standards 

Functional / Technical 

• Maintain an accurate and up-to-date knowledge on research techniques and applications 
• Provide value-added analyses and respond to special requests 
• Integrate multiple data sources to answer business issues 
• Manage assigned project independently 
• Perform quality checks on all reports for alignment to request, accuracy and correctness 
• Ensure standard operating procedures within area of responsibility are observed