Total 35 sales coordinator job vacancies in Others category in Quezon City, Metro Manila

Key Responsibilities:

Executive Assistant Duties:

1. Administrative and Operational Support:
   • Manage the executive’s calendar, organize meetings, and prioritize commitments.
   • Prepare and manage reports, presentations, and documentation for internal and client-facing reviews.
   • Handle executive correspondence, ensuring timely communication with internal teams and global stakeholders.
2. Travel and Expense Management:
   • Coordinate complex travel arrangements (local and international) as needed.
   • Prepare and submit expense reports in compliance with company policies.
3. Leadership Team Support:
   • Organize leadership meetings, prepare agendas, and document action items.
   • Plan and support internal events such as team town halls or operational reviews.

PMO Responsibilities:

1. Project Management Support:
   • Assist in planning, monitoring, and tracking strategic projects across operations, HR, and client accounts.
   • Provide updates, risk assessments, and mitigation strategies to leadership.
   • Support the implementation of continuous improvement initiatives aligned with client SLAs and KPIs.
2. Reporting and Documentation:
   • Maintain accurate and up-to-date project documentation, including charters, risk logs, and project roadmaps.
   • Prepare weekly or monthly dashboards for executive and client reporting.
3. Stakeholder Engagement:
   • Coordinate with internal teams, clients, and cross-functional departments to ensure alignment on project goals.
   • Organize and facilitate regular updates with project stakeholders.
4. Process and Workflow Optimization:
   • Support initiatives to enhance efficiency across operations, client servicing, and back-office processes.

We are looking for a committed individual to lead and enhance the logistic function across the region, with a strong focus in the Philippines projects. In this position, you will demonstrate detailed knowledge on end-to-end customs processes, ensure customs declarations are being completed in an accurate and timely manner, and closely coordinate with local and international stakeholders., as part of the EPC APAC team.

Your Job

• Coordinating closely with local and international suppliers, forwarding agents, recipients, and colleagues.
• Execution of complete tracking process (EPC related).
• Managing customs clearance processes (EPC related).
• Coordination between the Contractor, Transportation service provider, Broker/Agencies and Customs offices for the project goods/equipment (EPC related).
• Optimize Supply Chain. Develop and implement strategies to optimize the supply chain, negotiate costs, and improve efficiency.
• Approving and archiving of orders and shipping documents as well as invoices.
• Ensure compliance with local, national, and international regulations and standards

--- This is a Full-time WORK FROM HOME---

Job Title: Sales Representative Virtual Assistant (VA) - Work from Home

Job Type: Full-Time, Remote

Job Overview:
We are seeking a motivated and experienced Sales Representative VA with a strong background in digital marketing to join our remote team. The ideal candidate will be responsible for driving sales, building client relationships, and supporting digital marketing campaigns to enhance brand awareness and generate leads. This role requires excellent communication skills, a proactive attitude, and the ability to work independently in a remote setting.

Responsibilities:

• Identify and engage potential clients through various digital channels, including email outreach, social media, and direct messaging.
• Conduct product presentations, handle inquiries, and follow up with prospective clients to drive sales.
• Collaborate with the marketing team to support digital marketing efforts, including social media campaigns, email marketing, and content marketing strategies.
• Track and analyze sales performance and marketing metrics, providing insights to optimize strategies and improve sales outcomes.
• Manage CRM systems and ensure all client information is up-to-date.
• Assist with creating sales materials, presentations, and other digital marketing assets as needed.
• Provide regular reports on sales activities, campaign effectiveness, and lead generation progress.

• Proven experience in a sales representative role, preferably as a Virtual Assistant.
• Strong background in digital marketing, including social media management, email marketing, and content creation.
• Excellent communication and interpersonal skills with a customer-focused approach.
• Familiarity with CRM software and digital marketing tools (e.g., HubSpot, Mailchimp, Canva).
• Ability to work independently, prioritize tasks, and meet deadlines in a remote environment.
• Proficiency in Microsoft Office Suite, Google Workspace, and familiarity with social media platforms (Facebook, LinkedIn, Instagram, etc.).

This role is primarily responsible to provide day-to-day administrative support and coordination related to employee data management in compliance with the service level agreements, processes, policies, and procedures.

Responsibilities & Duties

• Perform intermediate to advanced tasks related to employee data management
• Ensure accuracy of all data processes and entered in HR systems
• Gather information and documentation from relevant stakeholders to assist in investigating and in resolving issues
• Escalate identified issues and concerns to the Team Lead for timely resolution
• Maintain current processes and incorporate documentation updates as required
• May assist with preparing reports as required

Qualifications & Requirements

Minimum Requirements:

• Bachelor’s degree or at least 2 years of relevant work experience
• Intermediate proficiency in MS Office tools  
• Basic knowledge and understanding of HR processes and procedures
• Experience working in an outsourcing, shared services, or similar model with compensation-related role or other similar functions is preferred
• Experience using Oracle, Workday, SAP, PeopleSoft, ServiceNow or other similar platforms and tools is preferred

Attributes: 

• Ability to be thorough and meticulous in completing assigned tasks and with the ability to propose ways to prevent or eliminate errors, discrepancies & issues. (Attention to Detail) 
• Ability to maintain good customer relationship with the ability to initiate ways to improve customer experience (Customer Service) 
• Ability to effectively communicate within a varied audience and internal and external customers using different platforms. (Communication) 
• Ability to identify and resolve moderate and complex issues by applying best practices and technical expertise and may recommend solutions for unique scenarios. (Problem Solving) 

Working Environment and Physical Demands:

-               Ability to work in shifting schedule / operating hours and business critical working days

About BSA Solutions

We are a talent outsourcing company with offices in the Philippines and Malaysia. We guide, inspire and empower young talents to be the heroes that drive business growth. We are more than just a workplace. We are a family. We create a satisfying work environment, one that you'll look forward to coming to every day. A place where the best and brightest minds meet to build a community of successful companies.

What's in it for you?  

• Full-time, permanent position with a day-shift schedule so you can maintain a healthy work-life balance.  
• Office-based in vibrant Cebu City, offering a modern collaborative work environment.  
• Opportunity to work with cutting-edge financial tools and systems, enhancing your skills and expertise.  
• Be part of a culture of equity, diversity, and inclusion, where you can showcase your unique talents.  
• Grow and develop your career with us through our technical and professional development programs.  
• Competitive Salary Package (between 20K – 27K) + generous benefits + personalized learning and development. 

About the Role:

As a Scheduling Coordinator, you will play a crucial role in ensuring efficient operations by coordinating the schedules of the team members. You will be responsible for scheduling appointments for residential and business locations to check and/or install Fire Safety Equipment.

Key Responsibilities:

• Scheduling: Create and manage schedules for team members, ensuring optimal utilization of their time and resources.
• Route Planning: Plan efficient routes for team members based on their locations and appointments, minimizing travel time.
• Appointment Coordination: Coordinate with customers to confirm appointments, address inquiries, and provide updates.
• Data Management: Maintain accurate records of appointments, schedules, and customer information.
• Problem-Solving: Identify and resolve scheduling conflicts or issues promptly.

• Excellent organizational and time management skills
• Strong problem-solving and adaptability
• Excellent communication skills, both verbal and written
• Proficiency in using scheduling software (Uptick preferred, but not required)
• Familiarity with Melbourne geography or the ability to navigate maps effectively
• Customer-oriented mindset with a focus on providing exceptional service
• Attention to detail and accuracy

BSA Solutions, Inc. emphasizes in:

• Providing you with competitive compensation and benefits that exceed market standards and the Labor Law.
• Ensuring your health and well-being with a comprehensive and generous HMO benefits package for you and one dependent from the start date, a 24/7 employee assistance program, mental health assistance with licensed practitioners, and in-house fitness and wellness programs.
• Encouraging you to take ownership of your choices and be accountable for your personal growth, happiness, and success.
• Challenging your status quo, pushing your boundaries for you to embrace your potential and pursue greatness.
• Building supportive and inclusive communities that inspire and uplift each other, fostering a sense of belonging and connection among its employees and the wider local communities.
• Encouraging you to be authentic, be true to yourself, embrace your uniqueness, and live a fulfilling and purpose-driven life.
• Promoting a growth mindset and a commitment to lifelong learning and encouraging you to seek knowledge, explore new experiences, and embrace challenges as opportunities for personal and professional development.
• Encourages you to appreciate each moment and find balance in your lives, being fully present, cultivating mindfulness, and finding joy in the present.
• Encouraging you to set clear intentions, align your actions with your values, and make conscious choices that contribute to your overall well-being and happiness.

Join us and connect and collaborate with bright minds. Be part of a culture of equity, diversity, and inclusion, where you can showcase your unique talents and expertise to create successful outcomes for you, the client, and the company. All qualified applicants will receive consideration for employment without regard to gender, gender identity/orientation, race, colour, religion, origin, or other characteristics.

Specific Duties and Responsibilities:

1. Maintains existing sales accounts and assists the department in forecasting and achieving the sales budget.
2. Maximize effort in developing new accounts and target markets in assigned sales areas through product presentations, seminars and trial mixes to clients. 
3. Ensures customer satisfaction by regular sales calls, providing the right products at the right time and quantity and by attending to customer inquiries/complaints/problems. 
4. Updates self with existing and upcoming construction projects; analyzes market information and prepares strategies, plans and sales forecasts.
5. Ensures that all accounts in his/her areas are secured with proper credit 
   recommendations; gives price quotations according to the given range/limit.
6. Monitors the flow of sales operations in every customer – from sales ordering to delivery. 
7. Takes charge of the collection of receivables and counter receipt of sales invoices 
   and delivery receipts.
8. Responsible to monitor Sika products handled by distributors and customers to ensure efficient inventory management and proper storage of Sika products. 
9. Adheres to the Sika Philippines, Inc.’s established Quality and Environmental Management Systems and Quality Policy.
10. Actively participates in all Sika Philippines, Inc.’s projects regarding quality and the environment and fully supports and acts in accordance with the company policy.
11. Ensures that the Quality and Environmental Management System is understood.
12. Ensures that all operating standards are adhered at all times.
13. Strictly complies with company policies, systems and procedures, work rules and regulations.
14. Performs other responsibilities that may be assigned from time to time by the immediate superior. 

The Global Safety Operational Solutions Coordinator will assist the Safety Operations Team and Global Head of Safety in providing expert advice and supporting safety operational solutions for all SGS affiliates worldwide.

This role encompasses a wide range of transversal responsibilities aimed at promoting a culture of safety and developing best practices in Health, Safety, and Environmental (HSE) management.

Key Responsibilities:

HSE Operational Advice and Support

• Collaborative Compliance: Collaborate with Regional and Country Health & Safety Managers and risk experts to ensure HSE compliance in line with SGS Health & Safety standards, policies, procedures, and guidelines.
• Communications and Learning Development: Help develop communications and learning materials to highlight risks in field and lab operations.
• Assessments and Audits: Participate in and/or lead HSE assessments and audits to ensure ongoing compliance and improvement.
• Performance Monitoring: Develop and use performance indicators and data analysis to monitor safety operations’ performance and establish action plans.

Safety Management System (SMS) Maintenance and Enrichment

• Continuous Improvement: Assist in the ongoing review, enhancement, and documentation of the Safety Management System (SMS) to ensure it aligns with regulatory requirements and industry standards.
• Content Development: Develop and incorporate technical and digestible content into the SMS, including procedures, guidelines, and educational materials, to enhance understanding and compliance across the organization (e.g., visual management, cheat-sheets).

Accelerate the Adoption and Utilization of Safety Digital Tools

• Global Implementation: Drive the implementation and utilization of safety digital tools globally.
• Performance Assessment: Assess the effectiveness and performance of adopted tools to ensure they enhance safety operations.
• Technical Support: Troubleshoot technical issues, perform regular updates, and provide training and support to maximize tool efficiency.

Merger & Acquisition Safety Due Diligence

• Due Diligence Activities: Participate in safety due diligence activities during mergers and acquisitions.

Integration Support: Assist in the integration of acquired entities into the existing safety framework and standards.

The ideal candidate will develop relationships with key accounts to maximize revenue and client retention. You act as a consultant by developing account strategies that provide the greatest opportunities to drive revenue.

LOOKING FOR FILIPINO CANDIDATES

Position : Scheduling Coordinator

Working Hours : Monday-Friday; 8-5 CST with 1 hour lunch 

Salary Range : $1,000-$1,500/ mo

Holiday : TBD

About the company:

The company is the world's leading provider of personalized in-home care services. We have over 1,100 independently owned and operated franchise offices worldwide that employ compassionate CAREGivers who share our dedication to enhancing the lives of aging adults and their families. Services span the care continuum, from companionship and personal care to specialized Alzheimer's care and hospice support.

Caring for others is part of our DNA, and that includes caring for your career. The company provides best-in-class training, education, and opportunities for career advancement. It also offers you the opportunity to be part of a supportive family-like culture where you're encouraged to talk with your local office for support, share stories, and seek guidance.

About the job:

Responsible for scheduling clients and Care Professionals in order to provide the highest quality service to clients with emphasis on creating extraordinary relationships.

Duties and Responsibilities:

• Schedule and assist with Care Pro training including training required to meet company Standards and additional optional training.
• Review Care Logs for any anomalies and contact pertinent parties by phone and email.
• Schedule and conduct Care Pro engagement meetings.
• Monitor clock ins and notify appropriate persons when CG is late, etc and follow-up with CG and/or client
• Develop engagement strategies that utilize the 5 Care Pro needs to promote Care Pro retention and satisfaction.
• Work in partnership with the Scheduling and recruiting Departments to review Care Pro schedules with an emphasis on creating high quality matches and extraordinary relationships.
• Monitor, mediate, and log all client and Care Pro activity utilizing the software system.
• Prepare and publish the monthly newsletter within the deadline.
• Assign monthly Empower CEU’s to all care pros and ensure they are paid for the training.
• Plan and successfully execute all Care Pro meetings.
• Following the company Standards; conduct reference checks, work verifications, and drug screens on all Care Pros.
• Alert at risk expired certifications to RRC.
• Assist with New hire onboarding and orientation.
• Maintain regular attendance at the office to execute job responsibilities.
• Demonstrate open and effective communication with the franchise owner, colleagues, Care Pros, clients and family members.
• Adhere to all company policies, procedures and business ethics codes and ensures that they are communicated and implemented within the team.

Secondary Responsibilities: 

• Conduct client/Care Pro introductions as needed.
• Assist when scheduling needs arise such as immediate call offs or all hands on deck
• Answer each employment inquiry in a friendly, professional, and knowledgeable manner. 

Requirements:

• At least 2 years of experience in managing and assisting employee concerns
• WellSky/ClearCare experience is required
• Must demonstrate excellent oral and written communication skills and the ability to listen effectively
• Must have the ability to work independently, maintain confidentiality of information and meet deadlines
• Must demonstrate effective interpersonal skills as well as sound judgment and good decision-making skills
• Must demonstrate discretion, integrity and fair-mindedness consistent with office standards, practices, policies and procedures
• Knowledge of the senior care industry is a plus
• Must have computer skills and be proficient in Excel and Word

Job Title: Wholesale Coordinator

Schedule: CST hours

Salary Range: $800-$1,200/month

Summary of the Role:

We are seeking a Wholesale Coordinator who will be responsible for managing inbound leads, reaching outbound leads and ensuring seamless coordination for wholesale orders. This role requires a blend of customer relationship management, e-commerce expertise, and operational efficiency.

Responsibilities:

 Leads Management:

• Monitor and respond to bulk order leads in Klaviyo and sales inbox.
• Maintain detailed records of leads and interactions in Google Sheets/Hubspot.
• Initiate contact with potential wholesale customers, providing samples, virtual mockups, and quotes as needed.
• Proactively follow up with leads to convert inquiries into orders.
• Reach out to leads provided (10+ daily) with a template email and keep track of outbound leads separately 

Wholesale Order Coordination:

• Facilitate the ordering process once a bulk order is confirmed.
• Generate and send invoices, and ensure timely payment processing.
• Coordinate order details (shipping address, quantity, logo requirements, due dates) with suppliers.
• Obtain final approval from customers for mockups before production.
• Update customers with tracking information and ensure orders are delivered on time.
• Conduct post-delivery follow-ups to ensure customer satisfaction.

• Proven experience in customer success management, ideally within an e-commerce or B2B environment.
• Proficiency in Shopify platform management, including product listings, order processing, and app integration.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent communication and interpersonal skills, with a customer-focused approach.
• Familiarity with SEO best practices, A/B testing methodologies, and website optimization techniques.
• Experience with CRM tools, Google Suite (Sheets, Docs), and e-commerce analytics platforms.
• Ability to work independently as well as part of a collaborative team environment.
• Basic graphic design skills (Canva, etc.)

As Knowledge Management Coordinator, you will support the organization, collection, and maintenance of marketing-related content libraries, including system data updates for resumes, projects, or company information.

• Collaborate with internal partners to collect and confirm information.
• Maintain high levels of customer service, providing superior interactions and experiences to our technical and functional stakeholders
• Make updates to data and documents during periodic auditing and data cleansing efforts.
• Process edits and make content changes using standard procedures or formats to ensure accuracy and data quality
• Assist with searches and locating information to support proposal requests (RFP/Q), pre-qualifications, questionnaires, or data on people and project information. 
• Monitor and respond to mailbox inquiries.
• Support wider systems maintenance activities.

LOOKING FOR FILIPINO CANDIDATES, RESIDING IN THE PHILIPPINES

Position                   : Outsource Business/Sales Development Representative

Working Hours       : Flexible with 4 hours overlapped in Easter time

Salary                      : $900 - $1,400/ month (depending on experience)

Holiday                    : TBD

Job Overview:

Our client is looking for a proactive Sales Development Representative (SDR) to join their team. As an SDR, you will play a pivotal role in identifying, qualifying, and nurturing relationships with potential investment prospects who align with our investment criteria. You will be the first point of contact with prospects, leveraging your sales acumen to initiate conversations and set up meetings for our investment managers.

Objectives of this Role:

• Represent the company's investment criteria and value proposition effectively, using deep industry knowledge and research to articulate how our partnership can benefit potential portfolio companies.
• Generate qualified leads and cultivate relationships with warm prospects to uncover new investment opportunities.
• Manage and maintain a pipeline of prospective companies, ensuring timely engagement and progression through the investment evaluation process.
• Contribute to refining and implementing best practices for lead generation and outreach strategies tailored to the B2B SaaS sector.

Responsibilities:

• Utilize tools such as LinkedIn, HubSpot, and Outreach.io to identify and reach out to potential investment prospects.
• Conduct outreach via email, phone calls, and social media to understand prospect needs and qualify them as potential investment candidates.
• Collaborate closely with our investment team to coordinate and schedule meetings between qualified prospects and investment managers.
• Report regularly to the General Partner on lead generation activities, progress against targets, and market feedback.

• 1-5 years of experience in sales development, business development, or a related role, preferably within the B2B SaaS industry.
• Strong communication skills, both verbal and written, with the ability to engage and build rapport with senior executives and decision-makers.
• Proven track record of exceeding lead generation targets and achieving sales quotas.
• Familiarity with CRM software (HubSpot, Salesforce, etc.) and sales engagement tools.

Preferred Skills and Qualifications:

• Experience specifically as a Sales Development Representative (SDR) within the B2B SaaS industry, demonstrating success in identifying and qualifying leads.
• Ability to creatively solve problems, with strong analytical skills to assess potential investment opportunities.
• Desire to grow within a sales organization and contribute to the strategic goals of a dynamic investment firm.

Area of Responsibility:

• Conduct thorough investigations into requests for new suppliers. Verify the legitimacy, compliance, and necessity of adding new suppliers.
• Manage and update critical contact information for both new and existing suppliers. Support retriggering Inherent Risk Questionnaire (IRQ) processes as needed.
• Monitor the status of IRQs to ensure timely processing and completion. Identify and address any delays or issues in the IRQ process.
• Manage the timeout process for IRQs, ensuring that any IRQs that exceed predefined time limits are appropriately addressed.
• Review IRQs paused during onboarding to determine the cause and necessary steps to resume or cancel the onboarding.
• Provide support for the recertification process of suppliers, ensuring compliance with organizational standards and requirements.
• Manage the Employee Center and mailbox to ensure efficient communication and information flow.
• Minimize the need to interface with internal stakeholders by using your initiative.
• Works under direct supervision
• Conscious of continuous improvements by monitoring and working within agreed KPIs/SLAs
• Support and direct users to the correct procedures for managing Third Party Risk.

Specific Tasks:

• Review and analyze new supplier request forms.
• Conduct background checks and compliance verifications.
• Communicate with requesting departments to clarify needs and requirements.
• Document findings and make recommendations for approval or rejection.
• Update supplier key contact information in the database.
• Verify the accuracy of contact details through direct communication.
• Coordinate with suppliers to ensure updated information is reflected in all relevant systems.
• Support retriggering of IRQs when key contact information changes.
• Regularly check the status of all active IRQs.
• Generate reports on IRQ progress and highlight any overdue tasks.
• Communicate with relevant stakeholders to address and resolve delays.
• Maintain records of IRQ monitoring activities.
• Identify IRQs that have timed out.
• Investigate reasons for timeouts and document findings.
• Coordinate with stakeholders to determine necessary actions for each timed-out IRQ.
• Implement corrective measures to prevent future timeouts.
• Examine reasons for paused onboarding cases.
• Communicate with suppliers and internal teams to gather additional information.
• Make recommendations on whether to continue or cancel onboarding.
• Document decisions and communicate outcomes to relevant parties.
• Assist in the preparation and distribution of recertification documents.
• Track the recertification status of suppliers.
• Communicate with suppliers to obtain necessary documentation and information.
• Update recertification records in the supplier database.
• Monitor and respond to queries in the Employee Center mailbox.
• Distribute relevant information to employees as needed.
• Maintain organization and documentation of email correspondence.
• Provide support for any issues related to the Employee Center and mailbox management.
• Accurate, timely reviewing and recording all third-party data within agreed SLAs.
• Support TPRM (Third Party Risk Management) teams.
• Escalate any areas of concern to the direct supervisor

**LOOKING FOR FILIPINOS BASED IN THE PHILIPPINES!!!

Position :  Quote Coordinator  

Salary Range :  USD 900-1500 /month

Working Schedule : Monday to Friday 40hrs/5 days a week of work schedule. Pacific time zone. Full time. 9am-5pm 

About the Company 

The company specializes in providing outstanding elevator services tailored to meet the unique needs of residents in Northern California. With our extensive industry experience and commitment to excellence, we are your trusted partner for all your elevator installation, maintenance, and repair requirements. 

Responsibilities

• Drafting elevator repair proposals
• Service contract sales letters
• Requesting quotes for parts and materials to price out jobs
• Communicating with mechanics and field superintendent to clarify scope of work

• Atleast 5 years of similar experience
• TOOLS: Microsoft Word, Microsoft Excel, Google Search, using telephone to reach out to vendors directly

Nice to Have: 

• Have direct elevator industry knowledge to the extent possible 

• The Sales Consultants are responsible for selling the company's products (various immigration/migration/ visa services) by identifying potential clients, educating prospects on products through calls, and online presentations through webinars, and providing existing customers with exceptional support.

Responsibilities

• Provide general sales support (needs analysis, data review, and product demonstrations)

• Serve as the customer advocate and liaison for product management and development.

• Prepare periodic forecasts and progress updates toward sales goals

• Assess client's profile on what services they are best qualified to sign up

• Schedule meetings and presentations with prospected clients

• Communicate with clients through phone call, email, or chat to offer or explain the services the company offers

• Build rapport with clients and manage negotiations

• Assist clients in securing personal documents needed

• Ensure to hit monthly sales target

• Build and promote strong and long-lasting professional relationships with the clients

• Perform other duties as assigned

• The Sales Consultants are responsible for selling the company's products (various immigration/migration/ visa services) by identifying potential clients, educating prospects on products through calls, and online presentations through webinars, and providing existing customers with exceptional support.

Responsibilities

• Provide general sales support (needs analysis, data review, and product demonstrations)

• Serve as the customer advocate and liaison for product management and development.

• Prepare periodic forecasts and progress updates toward sales goals

• Assess client's profile on what services they are best qualified to sign up

• Schedule meetings and presentations with prospected clients

• Communicate with clients through phone call, email, or chat to offer or explain the services the company offers

• Build rapport with clients and manage negotiations

• Assist clients in securing personal documents needed

• Ensure to hit monthly sales target

• Build and promote strong and long-lasting professional relationships with the clients

• Perform other duties as assigned

• Includes updating of Salesforce, JIRA tickets and relevant templates as required.
• Assist with the creation of Standard Operating Procedures (SOPs).
• Calendar/Workflow Coordination| Set and manage key operational reminders with relevant stakeholders to ensure timely actions and follow-ups.
• Create and update reporting templates on key franchise operations metrics such as renewals, variations and new stores.
• Request, track and issue operational invoices as required including regular follow up to ensure steps are completed within agreed SLA’s.
• Perform ad hoc administration tasks as required to support the smooth functioning of the Franchise Operations Team and address emerging needs

The Office Coordinator provides general office support with a variety of routine administrative activities. They also provide support to the local Office Manager or Delivery Center Manager and other leaders to ensure appropriate and efficient use of office resources.

• Work Location: Must be residing in Metro Manila, Philippines can work in Ortigas
• Work Arrangement: Full Onsite (5 days a week)
• Work Schedule: 2nd Shift (Earliest 10.00 am and latest would be 12.00noon)
• Specific Requirements: Experience in office coordination, and other tasks stated below.

Duties and Responsibilities:

• Answer telephones and direct callers to the appropriate resource, addresses, directions, phone numbers and other related information.
• Greet and direct visitors to the company. Assign badges, track and update visitor log.
• Assist in all kinds of events inside and outside the office, and with international visits, including agenda preparation, catering, facility prep, etc.
• Receive, sort and forward incoming mail; coordinate the pick-up and delivery of team members equipment and express mail services (FedEx, DHL and other local vendors).
• Assist in the ordering, receiving, stocking and distribution of office supplies and kitchen materials.
• Centralize receipts, coordinates expenses and ensure accuracy and timeliness of submission, in order to complete the submittal and approval by the Office or Delivery Center Manager.
• Partner with IT on updating the active directory and Yammer with transfers, promotions and terminations.
• Clerical duties such as photocopying, faxing, filing, and collating.
• Support Human Resources and Talent Acquisition team with new hire orientation and first day coordination at the local office.
• Support leaders to facilitate in country specific recognition and rewards, as needed.
• Serve as a back up to the Office Manager or Delivery Center Manager regarding general office support and maintenance requests and follow up.
• Work along with the local government agencies to ensure compliance to local health and safety laws and legislation.
• Answer general employee questions related to office needs.
• CCTV Monitoring
• Other duties as assigned.

The Fieldwork Coordinator responsibilities listed below are inclusive but not limited to

• Execute end to end project related tasks which include (but not exclusively) link setup, link testing, set up and delivery of study invitations via custom tools, manage exclusion lists, and incentive reconciliation.
• Manage and control of sampling for the allocated projects from the setup for internal invites to custom recruitment.
• Excellent understanding of project recruitment methodology for studies; coordinate with project assistants to best utilize available options for maximum results.
• Build a sampling plan for the projects allocated.
• Liaise with other teams to maximize internal sample resources via phone recruitment, custom emails and other custom recruitment solutions.
• Review projects on a daily basis and inform project managers when internal sampling strategies have been exhausted.
• Provide daily recruitment updates to the project management team.
• Ensure projects are completed in line with timelines stipulated by the client.
• Come up with alternative sampling strategies when internal panel sample is not sufficient to reach total sample sizes of projects.
• Track, monitor and report on sampling performance at a project level.
• Have an excellent understanding of the M3 sampling, emailing and reporting tools to ensure they are used to the best of their capabilities in supporting project deliverability.
• Address Project Managers and other stakeholders’ requests in timely manner
• Attend meetings with PMs regarding assigned projects to ensure project specifications, client needs, timelines, and responsibilities are understood.
• Takes notes and fill checklists during key meetings and share them with the attendees afterwards
• Host internal or setup external market research pretest/pilot interviews for clients, and ensure interviews are conducted on time and as planned. This will require direct client and respondent interactions.
• Track, monitor and report on custom recruitment performance.
• Support PMs ensuring that projects are closed and ready for invoicing in a timely manner
• Setup Dynamic Audiences for projects based on the clients’ specifications.

This role is primarily responsible to provide day-to-day administrative support and coordination related to employee data management in compliance with the service level agreements, processes, policies, and procedures.

Responsibilities & Duties

• Perform intermediate to advanced tasks related to employee data management
• Ensure accuracy of all data processes and entered in HR systems
• Gather information and documentation from relevant stakeholders to assist in investigating and in resolving issues
• Escalate identified issues and concerns to the Team Lead for timely resolution
• Maintain current processes and incorporate documentation updates as required
• May assist with preparing reports as required

Qualifications & Requirements

Minimum Requirements:

• Bachelor’s degree or at least 2 years of relevant work experience
• Intermediate proficiency in MS Office tools  
• Basic knowledge and understanding of HR processes and procedures
• Experience working in an outsourcing, shared services, or similar model with compensation-related role or other similar functions is preferred
• Experience using Oracle, Workday, SAP, PeopleSoft, ServiceNow or other similar platforms and tools is preferred

Attributes: 

• Ability to be thorough and meticulous in completing assigned tasks and with the ability to propose ways to prevent or eliminate errors, discrepancies & issues. (Attention to Detail) 
• Ability to maintain good customer relationship with the ability to initiate ways to improve customer experience (Customer Service) 
• Ability to effectively communicate within a varied audience and internal and external customers using different platforms. (Communication) 
• Ability to identify and resolve moderate and complex issues by applying best practices and technical expertise and may recommend solutions for unique scenarios. (Problem Solving) 

Working Environment and Physical Demands:

-               Ability to work in shifting schedule / operating hours and business critical working days

This role primarily provides day-to-day administrative support and coordination related to the full knowledge management lifecycle and maintenance of the internal HR knowledge base. 

• Contribute in the creation and maintenance of knowledge and content following standard operating procedures and methodologies  

• Format HTML codes into knowledge articles 

• Perform analysis of content requirements and coordinate translation requests following the standard process set  

• Coordinate with global stakeholders on article creation and updates 

• Maintain knowledge assets and ensure clear, consistent, and unambiguous knowledge management repository  

• Conduct knowledge base system maintenance checks 

• Participate in testing before and after every system release 

• Assist in maintaining system performance records 

• Maintain historical records and reports of system usage, and knowledge articles inventory 

• May provide input and insight on employee feedback to support identification and execution of content-related project opportunities 

• May take part in projects related to research, creation, and maintenance of Knowledge Management resource materials 

• Escalate and analyze identified issues and concerns to the Team Lead for timely resolution 

• Maintain current processes and incorporate documentation updates as required 

• Perform simple but varied tasks in compliance with service level agreement, process, policies, and procedures 

• Assess identified issues and collate documentation to assist in investigating and in resolving common and recurring issues  

• Support selected simple process improvement initiatives to streamline processes 

LOOKING FOR FILIPINO CITIZENS BASED IN THE PHILIPPINES

Position: Events Coordinator 

Working Hours: 9:00 AM - 6:00 PM EST

   10:00 PM - 7:00 AM PHT

Salary Range: up to 1,500 USD/month

Holidays: TBD

Payment cycle: TBD

About the company:

COTE is America’s first and only Michelin-starred Korean Steakhouse. COTE blends the conviviality of Korean barbeque together with the hallmarks of a classic American steakhouse. The result is a unique and interactive atmosphere, accompanied by the highest quality USDA Prime beef, an impeccable award-winning 1200+ label wine list, and a suite of classic-but-creative cocktails.

About the role:

Event Coordinators are dynamic hospitality professionals responsible for booking private dining events, buyouts, offsite events, and marketing/retail events at all Gracious Hospitality Management (“GHM”) properties. They will assess customers' needs, confirm available dates/times, quote services based upon set parameters, and introduce all prospective leads to the appropriate property-level Events Manager once a client is ready to contract. They also assist with menu printing, sourcing, and all other events administrative tasks at the direction of the Events Managers.

Department: Events

Reports to: Head of Global Events

Duties and Responsibilities:

●Reply and vet all event inquiries within 24 hours via company designated phone and/or email. All inquiries received during working hours must be answered in the same workday they are received.

● Clear and organize all assigned property level Tripleseat leads and Events email inboxes. Field questions, offer available dates/times, and quote services based on set parameters to

prospective clients.

● Refer clients to the property Events Manager once the client is interested in contracting the event.

● Flag VIP inquiries to the Events Managers for their review prior to quoting availability, services, and pricing.

● Assist the Events Managers in printing, sourcing, and other events administrative tasks at the direction of the Events Managers.

● Display strong verbal and written communication, effectively delivering accurate information to all customers.

● Schedule customers with tours of Private Dining spaces with the property level Events Managers.

● Hands over responsibilities and open customer discussions to the Events Managers prior to days off or time off to ensure there is no lapse in communication.

● Provides updates to events as necessary with both Front of House and Back of House teams in order to ensure clear and constant communication.

● Assist the Events Managers in monitoring all event calendars for all businesses, with a focus on organization and accuracy.

● Assist the Events Managers with the maintenance of Tripleseat, including converting leads, maintaining all documents, customer databases, and informational materials.

● Maintain accurate knowledge on hours of operations, service and facility information.

● Seeks clarity from management as needed.

● Assists other stations or areas of the restaurant when requested by the Head of Global Events.

● 1+ year of experience in a full-service restaurant in an events assistant or coordinator position

● Must have the ability to read, speak, understand, follow written directions, and verbal instructions in English.

● Must be reachable by email and able to communicate via phone as well.

● Communicates information effectively and efficiently.

● Excellent organizational skills and attention to detail.

● Possesses a positive, results-oriented, team-player mentality.

● Ability to perform job duties and responsibilities well and maintain professionalism and composure under pressure and in a high-paced and at times stressful environment.

● Ability to under pressure and maintain professionalism when working under stress.

● Knowledge of workplace safety procedures and local Department of Health standards.

● Able to work a flexible schedule in order to accommodate business levels (weekend, nights, and holiday availability required). We will endeavor to provide reasonable accommodations for sincerely held religious beliefs.

● Familiarity with restaurant management software such as Tripleseat, reservations management, Microsoft Office, and Google Workspace.

● Working understanding of human resource principles, practices, and procedures.

● Demonstrates positive leadership characteristics and supervisory skills, which inspire teammembers to meet and exceed standards.

● Ability to effectively train others.

● Excellent time management skills with a proven ability to meet deadlines.

● Excellent verbal and written communication skills.

● Excellent interpersonal and customer service skills.

● Strong analytical and problem-solving skills.

● Ability to apply principles of logical or scientific thinking to a wide range of intellectual and practical problems.

● Ability to exercise tact, courtesy, and ethics when dealing with vendors, co-workers, and customers.

● Ability to maintain a positive working relationship with all third-party vendors.

● Degree in Hospitality, Culinary Management, or similar subject preferred

● Ability to execute steps of service in adherence with company policy.

This role is primarily responsible for providing administrative support and coordination to recruiting operations including onboarding and post-acceptance activities in compliance with the service level agreements, processes, policies, and procedures.  

• Work with guidance to manage all activities relating to pre and post-hire activities, ensuring employees receive appropriate resolution promptly and all necessary follow-up is carried out in line with all legislation and AECOM policy
• Able to multi-task and work on more than one issue simultaneously ensuring the prioritization of  urgent requests
• Responsible for the accurate and timely resolution of all queries, ensuring  issues are escalated for timely resolution as required
• Develop and maintain excellent relationships with customers and  stakeholders, ensure communication is effective and informative
• Provide guidance and support to customers for queries relevant to appropriate pre and post-hire activities
• Ensure the highest level of customer service is maintained at all times
• Responsible for ensuring confidentiality is maintained at all times
• Responsible for ensuring quality standards are met and maintained  - ensure all work is done to a high standard and that appropriate audits are undertaken as required
• Responsible for ensuring compliance with service-level agreement, processes, policies, and procedures
• Responsible for ensuring adherence to audit and regulatory requirements both internal and external (i.e GDPR, AECOM Privacy Policy, and SOX) ensuring the Company is compliant and risks are mitigated
• Responsible for ensuring adherence to standard protocols for electronic personnel file management and document storage
• Ability to work in HR systems including Workday, SmartRecruiters, and Employee Center including (Self Service, Knowledge Base, and Case Management) utilizing training aids and DTPs
• Basic understanding of company policies to be able to interpret and explain company policy and not solely have to rely on the vocabulary in the FAQ documents to resolve related inquiries
• Contribute to the SOP/DTP maintenance process by identifying opportunities to improve current processes, escalate for discussion and decision
• Contribute/Provide insights to continuous improvement initiatives by initiating improvement ideas and/or participating on CI project team to optimize processes
• Provide input into the completion of incident reports to enable effective issue investigation and continuous improvement

Just imagine your future with us…

At Aurecon we see the future through a very different lens. Do you?

Innovation, eminence and digital are at the heart of everything we do. Are you excited about the future?

Are you driven by the opportunity to work on some of the most challenging and complex projects around the world and to learn from the best? We are.

Diversity is at the core of everything we do. We work together to create a culture based on respect, trust and inclusiveness. Our differences are what fuel our creativity.

What will you do?

In this position you will join the Winning Work Team where you will play an important part as you will manage, develop and consolidate strategic proposals to grow our revenue pipeline. This includes generating and editing non-technical content and contributing to the commercial offers of the business.

We know the work we do is vital in assisting our world’s economic development and, it’s the technical expertise and the depth of knowledge of our people that really sets us apart. Here are the key things you will do to ‘bring ideas to life’.

• Supporting Portfolio Leaders in providing Winning Work services within allocated portfolios

• Championing the Aurecon Methodology from proposal planning until submission. This includes creating bid plan, responsibility matrix, response templates, formatting, collating and proofreading proposals and related collaterals

• Leading or actively participating in workshops to identify differentiators, key issues, innovative ideas together with the technical Subject Matter Experts / engineers

• Ensuring proposals reflect win themes and value proposition

• Ensuring documents are well-structured, organised and well written

• Managing the interface and discussion between internal and external stakeholders

• Maintaining and improving processes for Opportunity Management that includes providing analytics, Providing non-technical writing, editing and proofreading

• Participate in business improvement initiatives related to Winning Work.

• Providing ad hoc bid related services 

We value that each of our team members brings something different to Aurecon. We look for people who have had a broad range of experiences throughout their career and can demonstrate how they have worked as part of a team to bring ideas to life. Does that sound like you?

• Degree level qualification in corporate communications/marketing or business-related fields

• Minimum 8 years of experience within the proposal or bid management field, tendering, client strategy or professional services or firms

• Strong technical, professional English writing skills

• Ability to communicate clearly with colleagues, seniors and supporting staff

• Positive go-getter attitude and ambition to win and grow, ability to work independently and collaboratively towards tight deadlines and under time pressure

• APMP foundation level accreditation an advantage

We value that each of our team members brings something different to Aurecon. We look for people who have had a broad range of experiences throughout their career and can demonstrate how they have worked as part of a team to bring ideas to life. Does that sound like you?

Our Aurecon Attributes describe the types of people we bring together for clients. We don’t expect you to have all eight of the attributes, but one that is unique to you.

Finally, we value that each of our team members brings something different to Aurecon. We look for people who have had a broad range of experiences throughout their career and can demonstrate how they have worked as part of a team to bring ideas to life. Does that sound like you?

About us

Aurecon is a design, engineering and advisory company. Our purpose is bringing ideas to life, to imagine and co-create with our clients a better future for people and the planet.

Our culture of Believe it. Say it. Do it. reflects our deep commitment to our clients and each other to build trust and create a better future together.

We are a team who place eminence, digital and innovation at the core of all we do.

Our strength lies in how we bring together our design, engineering and advisory capabilities to provide our clients with integrated solutions across the entire asset lifecycle. From shape and plan – design and deliver – operate and optimise – to close and transform.

Aurecon’s 6,500 designers, engineers, scientists and advisors located in 11 locations across the globe work with our clients and partners across markets and asset types, to tackle some of the world’s most complex challenges.

Think engineering. Think again.

Want to know more?

You can learn more about what it’s like to work at Aurecon by visiting the careers section of our website.

If you are intrigued or excited by what you have read, then we want to hear from you. Apply now!

LOOKING FOR FILIPINO CITIZENS BASED IN THE PHILIPPINES

Job Title: D2C/eCommerce Coordinator

Schedule: Monday - Friday 8:00 AM -5:00 PM EST

Salary Range: 900 - 1,000 USD per month

About the Company:

It is a German toy company, and we deeply believe in the power of imagination within kids and design our toys to Inspire Storytellers for Life. As we continue to grow, we are looking for a highly motivated Ecommerce Coordinator to join our team and contribute to our online success supporting our brand websites in North America.

Duties and Responsibilities:

1.      Direct-to-Consumer UX and Merchandising:

• Collaborate with the manager/specialist to update website collections, add/remove products, and remerchandise collections to optimize product visibility and drive revenue and conversions.
• Utilize apps for onsite personalization and merchandising, including content, product recommendations, bundles, and sitewide messaging. QA all strategies on test and production sites.

2.      Catalog and Content Management on Shopify Plus:

• Update and maintain the website product catalog, including setting up new products, enabling/disabling products based on inventory, and refreshing product content.
• Execute tasks for promotional campaigns on test and production sites, including the setup of visuals and copy, QA of discount pricing rules, pricing file creation and import, and landing page creation. Replicate activities on additional country websites.

3.      Cross-Functional Communication and SEO:

• Communicate new collection and landing page links to cross-functional teams and ensure proper setup with SEO, metadata, etc.
• Request and execute translations to make the website accessible for all supported languages.

4.      Email/SMS Assistance and Coordination:

•  Assist with email/SMS creation in the email service provider, including creating templates, updating assets and copy, and UAT of messages.
• Implement and QA regular site content (asset and copy) refreshes

5.      New Product Launch Coordination:

• Coordinate new product launches, ensuring all products have the necessary data, assets, product tags, and inventory for a timely launch.

6.      Asset Briefings and Coordination:

• Create and coordinate asset briefings for visuals needed for onsite, emails, and ads (Meta & Pinterest).
• Ensure all assets are delivered on time and in the correct sizes needed for each platform.

Minimum Requirements:

• Minimum of 2 years of professional experience within ecommerce
•  Familiarity with Shopify Plus
•  Effective project management and prioritization skills
• Positive team player and strong work ethic

Key experiences:

• Previous experience in a similar Ecommerce Coordinator role, with a focus on website management, merchandising, and promotional campaigns.
• Proficiency in Shopify Plus, including apps for personalization and merchandising.
• Strong attention to detail and ability to QA strategies, pricing, and website content effectively.
• Excellent communication skills to collaborate with cross-functional teams.
•  Ability to work collaboratively with cross-functional teams, including digital, brand, ecommerce, and marketing managers.
• Strong communication and project management skills, with a proven track record of delivering high-quality work on time.

Great to have, but not required:

• Experience in email/SMS creation and coordination is a plus.
• Familiarity with SEO best practices and ability to execute translations for multilingual websites.
• Experience with eCommerce listing optimization for prioritizing content enhancements on PDPs
• Understanding of consumer behavior and what drives purchases
• Experience working with Amazon needs as well as brand.com websites