Total 4 job vacancies by Publicis Groupe

Planning Manager

Planning Managers are crucial talent to our agency’s growth and development. We seek talent that is highly motivated, energised and committed to being both as an inspiration internally and for our clients.

As the fast pace of our client’s business changes, we look to our Planning Managers to be the internal brand manager and act as a key partner with our clients to help facilitate and guide this change.

Our Planning Managers are collaborative, tenacious, inventive, and experts in client servicing & media, people management and helping shape and evolve the brands we partner with.

We expect our Planning Managers to lead by example and mentor and train the rising stars at our agency so we are always prepared for the future.

Responsibilities:

• Strategy creation - innovative planning and inspiration to others in group
• Ideas – to create, develop and push big game-changing ideas through to execution
• Client skills - joint responsibility with the AMD to maintain excellent client relations
• People management - development of direct reports to exceed their KPI’s
• Key point of contact for their clients and the agency – you will have specific brands to lead and run, reporting to your Director on your brands development
• Client leadership role - manage key Brand relationships
• Deliver the media strategy across the products areas and for the annual strategy
• Quality control of the agencies output – RTBs, content/influencer projects, performics execution, etc.
• Ensure ideas are inspirational, game changing and help our clients achieve their objectives (award winning!)
• Manage cross departmental forecasting, budgeting, finance controls
• Ensure excellent relationships with other agency partners and with media owners
• Run both the traditional and digital campaign activities
• Be a media channel champion for the team and clients to facilitate media owners in our agency and to ensure knowledge is shared across the planning team
• Stand out for yourself in the agency – present in planners meetings, volunteer for a pitch, etc
• Take ownership of the team’s reputation, help build a positive and motivated team with other Directors

An Associate Media Director leads a unit of media professionals in the conception and delivery of innovative, well-targeted business building marketing solutions across a variety of media to meet or exceed clients’ objectives. This involves the creation and execution of media plans, unearthing insights, integrating capabilities and flawless execution on all fronts.

The Associate Media Director is the primary point of contact for clients and will oversee the day-to-day communications planning and/ or buying processes for the assigned accounts.

This role reports directly to the Business Lead, and is a member of the Publicis Media group of Team Leadership

1. Client Management
- Establish a partner-relationship with clients by being involved in the business     
  environment.
- Provide business solutions through media approaches for assigned brands.
- Overall account stewardship to ensure communication strategy and implementation are
  in sync towards clients' business direction.
- Undertake key initiatives/business solutions in tandem with clients' goals, business   
  objectives and priorities.
- Manage clients' requests appropriately (e.g. push back on unreasonable timelines, make    judgment or evaluate value on ad hoc requests).
- Take ownership for assigned brands.
- Maintain regular WIPs, dialogues and reviews to ensure effective work processes.
- Improve and uphold agency evaluation.
- Build and coach high performing team members as required.

2.  Business Partner Management
- Leverage good relationships with senior business partners (e.g. creative, media owners),
  hence the ability to obtain updated information that contributes to the brand objectives
  and value-add to clients.
- Conduct professional briefings to business partners on innovations and ensure alignment
  to clients' objectives.
- Establish partnership processes with business partners (e.g. rules of engagement).
- Establish rapport and understanding with senior business partners and ensure clear
  documentation on all communications.
- Ensure best value from all negotiations across media owners and campaigns.
- Manage and resolve conflicts for Executives and Managers.

3.  Research & Media Applications Proficiency
- Guide and troubleshoot for Managers on applications usage.
- Display competency in using advanced functions in each tool.
- Able to tap into proprietary consumer insight applications or alternative sources for more
  in-depth analysis.
- Proficient in using agency's planning approach.

4. Financial
- Identify opportunities for organic growth of the business.
- Uphold financial policy and integrity to avoid violation or potential fraud.
- Assist the team members to reconcile all media payment variances of assigned brands.
- Work with team members to ensure accurate and timely invoicing (e.g. regular review of
  unbilled reports, resolve unbilled cases with Finance).
- Resolve all ageing matters.
- Accurate business forecast of assigned accounts (monthly and annually).

5. Industry Knowledge (Consumer, Business or Brand Insights)
-  Exhibit good understanding and forecast on media/ industry/brand development &
   implications to the businesses.
-  Evaluate the strategic implications of media/ industry/brand developments and identify
   opportunities & threats to businesses (short to long-term).

6. Investment Management
-  Optimize the given investment or allocate appropriate investments by medium/brands.
-  Provide investment consultation to client on appropriate budget to meet the desired
   objectives.
-  Supervise on cost management for brand across medium used.
-  Master contract management (e.g. propose, negotiate, track fulfilment, etc.)
-  Input on action plans in expenditure reports.
-  Reconcile all sources of costing/investment variances.

7.  Corporate Responsibility
-  Lead/participate in pitches.
-  Drive awards submission.
-  Demonstrate appropriate behaviours to uphold the company's image, reputation and
   credentials.
-  Identify new business opportunities.
-  Collaborate with function/practice leads on best practice development.
-  Demonstrate responsible hiring of talents (e.g. fair employment practice) and ability to
   manage termination well with due diligence.
- Mentor and ensure all direct reports master the skills and organizational savvy required
  for advancement.

The key Accountabilities are, but not limited to:

·         Media Reconciliation of supplier invoices.

·         Preparation of Supplier Reconciliation and preparation of Remittance advice for the payment of supplier invoices including Overseas suppliers within the set SLA.

·         Processing of Adjustment requests from Agencies within the agreed TAT as per the procedures & guidelines.

·         Processing of requests as per the approved listing from different agencies (Nil payment run) accurately and timely for early payment.

·         Monitoring the invoice flow and ensure timely media reconciliation according to the SLA.

·         Prompt & efficient handling of all supplier/client/staff queries.

·         Management of all filing requirements both hardcopy and softcopy where appropriate.

·         Understanding of Media Accounts Payable Process and it’s various controls(including assisting in audit queries and findings)

·         Participation in the implementation of process improvement initiatives and other Ad-hoc activities identified by Management

·         Managing of emails in Generic Email boxes on time and ensure that all emails are attended to/ replied/taken necessary action.

·         Preparation of various Reports and timely submission

·         Provide backup as and when required.

The scope of this position is to process Media vendor invoices into Starscape system. This includes invoice inward, validation and processing of vendor invoices of multiple media tv like TV, Digital, radio, press etc.  

ESSENTIAL FUNCTIONS:

Role (Accounts Payable)- To process media invoices for TV/Radio/ Digital/ Outdoor/ Press.