Total 7 procurement manager job vacancies in Purchasing / Procurement / Inventory category in MAkati, National Capital Region

• Conducts negotiations with suppliers and contractors to obtain the best possible price.
• Coordinates with the requesting department all product specifications, lead time and other details pertaining to the requested product.
• Ensures quotation and supplier accreditation files are complete and accurate and all food deliveries are compliant with the food safety standards of the Hotel.

The Operational Procurement Professional is part of the Vendor Management Operations Team, which is located in Avaloq's centralized Vendor Management Team. The Vendor Management Team ensures that the goods Avaloq needs are available and that the services to be procured are negotiated at the best possible conditions. Smoothly functioning purchasing is an important basis for the successful realization of our projects and the best possible satisfaction of our customers. The Vendor Management Operations Team consists of various specialists with responsibilities in the areas of contracting, procure-to-pay and system/tool administration.

In this role you will work closely with contract managers, vendor management category leads and global stakeholders (including project managers and PMOs) to ensure PO Documents and onboarding and offboarding of external employees are in line with our recent processes and policies. A core result of this position is to guarantee a smooth handling of Avaloq’s entire operational purchasing process, being part of various projects, and important assistance with internal and external procurement audits.

Your key tasks:

• Execute purchase orders in accordance with our purchase requisitions (reviewing and analysing). Support finance and business colleagues in both the good receipts and invoice approval process and oversee the onboarding, extension and offboarding of externals employees.
• Vendor Master Creation
• Make sure to adhere to our Group Procurement Policies, processes, and guidelines. (including approval of purchase requisitions and/ or purchase orders)
• Plan, execute, and finalize procurement projects according to deadlines and within budget. Acquiring resources and coordinating the efforts of team members and internal departments to deliver according to plan.
• Offer buying support if needed: Supports business end users with Item Requests and Onboarding Process. Trains and educates internal stakeholders on existing processes and familiarizes them with those. Provide inputs to improve the procurement to pay process.
• Support other team members in their daily procurement tasks.

The Procurement Associate is responsible for the timely and cost-effective procurement of local materials, supplies, or services for the plant operations. He/she is also responsible for looking for reliable vendors with good after-sales service to assure economical costs to the company.

Master Data Administration
The responsibilities and accountabilities of the position include but are not limited to the following:
● Execute, control and monitor the master data processes (for example: the creation, change, consolidation, and distribution of master data)
● Determines whether or not a newly requested master data object already exists in the central system
● Assemble master data input information from key stakeholders (Operations, Sales & Finance) and other master data admin to ensure the completeness, accuracy, and alignment of the data to be created or changed
● Follow and maintain naming convention guidelines where applicable
● Ensure data quality, compliance and consistency of master data across business systems
● Perform regular master data health checks to ensure that required master data across systems are accurate, complete, up-to-date, and available
● Own the resolution of all master data related issues, these include data gathering &
understanding the issues through master data gap analysis, root cause analysis & correction, and coordination with various internal support team and end-user
● Provide support related to master data requirements for change requests and new system implementations
● Assist business process experts in defining standard operating procedures, process flows and related documentation.
● Assist with the maintenance and review of system user guides particularly in the master data setup to ensure they are accurate and up to date at all times

Purchase Requisition to Purchase Order Processing
1. Determines the materials, supplies, or services needed for operation through daily review of approved Purchase Requisitions.
2. Coordinates with the internal customers for the specifications of the materials, supplies, or services particularly those that are highly technical and complex.
3. Prepares and processes all approved purchase requisitions of materials, supplies, or
services by conducting bidding procedures or canvassing with different vendors.
4. Negotiates for the best possible price on all purchases.
5. Prepares purchase orders based on approved purchase recommendation summary and ensures the accuracy of all entries in a timely manner.
6. Reviews and provides guidance in the preparation of contracts, agreements, and
amendments.
7. Keeps internal customers informed on updates of schedule changes and/or status of their purchase requisitions.

Purchase Order Delivery
8. Coordinates the processing of purchased materials, supplies, or services (e.g. ordering,
delivery, checking, receiving, and conducting follow-up), ensuring that materials and supplies received or and services rendered are as ordered - right price with right quality and quantity delivered at the right place within the time specified by the requisitioner.
9. Identifies corrective action remedies for defective or unacceptable materials, supplies, or services and coordinates with the vendor regarding rejects, returns, or repairs.

Payment Facilitation
10. Ensures timely payment to suppliers by mediating in billing reconciliations between
vendors and Accounting for settlement of invoice discrepancies for actual materials, supplies, or services ordered and delivered.

Supplier Management
11. Secures renewal and completion of supplier Accreditation requirements on a yearly basis for items being handled.
12. Assess the accredited vendor competence under the annual Vendor Performance

Evaluation Rating wherein compliance with purchase order agreements is being monitored
and reviewed.
13. Updates filing database for Accreditation and Vendor Performance Evaluation Rating and provide feedback to suppliers.

14. Manages existing supplier relationships to ensure continuity of delivery of materials,
supplies, or services that meets performance standards of the company while seeking new ones.

1.    Purchase needs and meet orders, gather information about the market, manage relationships with vendors, and ensure that purchases are made on time by placing orders with vendors.
2.    In line with the standards and procedures identified by the facility and the Head Office, carry out all purchases related to the facility in coordination with the Purchasing Department and monitor, plan and deliver them on time and according to budgetary discipline.
3.    Gather quotes from companies for all supplies that enter the facility.
4.    Decide on how the supplies will be purchased, in line with the policies identified by Cluster General Manager.
5.    Prepare lists of approved suppliers.
6.    Collect orders from the departments and ask for written quotes from companies. Submit the top three quotes that are compatible with the policy.
7.    Organise the drivers and vehicles for purchasing and administrative purposes.
8.    Control the invoices and waybills for goods purchased from other companies and organisations.
9.    Control whether the goods received from the companies comply with the required quality standards. Contact companies that have not delivered goods with the required quality standards and ensure that the proper quality goods are delivered.
10.    Ensure that employees in the Purchasing Department work in a coherent and systematic manner.
11.    Organise periodic department meetings.
12.    Identify the training needs of the department’s employees and offer in-house and external training opportunities.
13.    Motivate employees by creating an appropriate environment physically, socially and psychologically in the department.
14.    Attend training programmes for the management team.
15.    Maintain good relationships will all department managers.
16.    Ensure that all official documents are filed and maintained in an orderly manner.
17.    Establish good relationships with service and product providers.
18.    Keep track of the innovations in the industry and attend industry-specific trade fairs.
19.    Take part in the Food Safety Team and attend the MR meetings.
20.    To predict that all activities and to be purchased all equipment and belongings may create disease for the environment, to join all activities which is organized to protect biological diversity and shares the responsibilities, shares the individual responsibilities in order to increase environment knowledge and to carry on necessary trainings. To provide minimum consumption currently used all stuffs and equipment (paper, printed out etc.). 
21.    To implement his responsibilities in order to eliminate and collect waste in a proper way, reduce environmental pollution and harmful effects to the environment and lead to staffs.
22.    To provide carrying chemicals safely, carrying, storing and using in accordance with laws.
23.    Carry out all responsibilities related to the quality management and food safety management systems implemented at the facilities.
24.    Carry out all other duties assigned by managers and hotel management not specified in the job description.
 

Angkas’ mission is to eradicate poverty in the Philippines by providing opportunities for its bikers to create a source of livelihood that impacts their family and their communities. 

This role, Procurement Supervisor, has a huge role in this mission by enabling Angkas leaders and employees to feel passionate about this mission and create experiences that make them feel proud being part of such an organization.

What you'll be doing;

• Procurement Operation: The individual in this role manages day-to-day procurement tasks, ensuring efficient workflow and task distribution within the Buyers team while making necessary adjustments for optimal efficiency.

• Process Quality Assurance: The role includes implementing and overseeing quality control measures in procurement processes, conducting regular audits to maintain quality standards, and promptly addressing any issues.
• Vendor Onboarding and Performance Evaluation: Responsibilities involve managing the onboarding of new vendors, regularly assessing and reporting on their performance, and striving for continuous improvement in vendor services.
• Risk Identification and Operational Compliance: The role involves identifying and addressing operational risks in procurement, ensuring compliance with internal and external regulations, and regularly updating risk management strategies.
• KPI Oversight and Stakeholder Communication: The individual overseeing the procurement team's performance and development maintains effective communication with internal stakeholders on procurement matters.

• BS in Industrial Engineering/ Operations Management/ Economics or equivalent combination of education
• At least 3 years professional experience in the Procurement  Industry Technical and Specialized Skills: 
• Vendor Management: Developing and maintaining relationships with suppliers, negotiating contracts, and ensuring the best terms and conditions for the organization.
• Contract Management: Drafting, reviewing, and managing contracts with suppliers. This includes understanding legal terms, negotiating contract terms, and ensuring compliance.
• Budgeting and Cost Management: Creating and managing budgets for procurement activities. Monitoring costs and identifying areas for cost reduction or efficiency improvement.
• Risk Management: Identifying potential risks in the supply chain and implementing strategies to mitigate them. This may involve contingency planning and understanding the impact of external factors on the procurement process.
• Negotiation Skills: Effectively negotiating with suppliers to secure favorable terms, pricing, and conditions for the organization.

ISTA Solutions, an outsourcing/offshoring company, is in search of an experienced PROCUREMENT AND FINANCE OFFICER to join our rapidly expanding team. As a member of our team, you will have the opportunity to work with highly skilled professionals, who prioritize employee satisfaction and work-life balance. At ISTA Solutions, we pride ourselves on creating a culture focused on long-term success and life-long learning. We're looking for a team player who is ready to contribute to our mission, just like you!

Roles and Responsibilities:

• Manage vendors and suppliers of the organization
• Control finances / expenditures
• Manage vendor accreditation
• Perform accounts payable and receivable tasks

Monthly Salary: PHP 30,000

• At least 6 months of WORK EXPERIENCE in the same role
• Good written and verbal English communication skills
• Amenable to work ONSITE in Makati
• OK to work on night shifts, with overtime whenever needed

What can we offer you?

• Competitive salary and benefits
• Health Insurance with free dependents*
• 10%-night differential
• Attendance Bonus
• Paid time off
• Convertible to cash leave credits
• Performance Appraisal
• Work-life balance
• A focus on growing your career path with us
• We encourage you to follow your passions and learn new skills

Our commitment to you

• Strong culture and values-driven leadership
• We create opportunities for you to learn and grow at any stage of your career
• Continuous learning and innovation
• We foster an all inclusive environment where everyone thrives

The Contract Manager will be joining the Procurement Operations team under the centralized Vendor Management function that ensures Avaloq has the necessary externally provided services to succeed in our client engagements. The Procurement Operations team consists of diverse professionals with responsibilities in contracting, procure-to-pay, and system/tool administration.

This role will work closely with legal, other teams from Vendor Management, and global stakeholders including project managers and PMOs to ensure that contracts and documents are aligned in compliance to recent processes and policy.  A core result of this position is to gain an understanding of Avaloq’s contracting process, with the goal of developing into a procurement operation professional who can manage contracts and external resource-related processes efficiently and be able to support the team confidently.

Your key tasks

• Create contracts and other necessary document for external resources in coordination with stakeholders from Region Europe, Business Area Banking Operations, and other areas as needed.
• Take end-to-end responsibility for the onboarding, extension, and leaves of external resources in the system.
• Build a good relationship with suppliers and serve as point of contact for matters concerning contracts in responsible areas.
• Maintain files for correspondence and documentation in relation to established contracts and those in progress. Ensuring that it is accurate, up-to-date, and easily accessible.
• Monitor contracts and proper managing of dismissal, extensions, or renewal.
• Ensure that suppliers receive contracts and purchase order documents in a timely and accurate manner.
• Assist with process improvements and testing of new systems.
• Provide administrative support to line manager.