The Finished Goods Inventory Analyst is responsible for the proper recording and inventory accounting of commodity materials at Iligan plant and satellite warehouses.
She/He is also responsible for the loading and dispatch of FG Flour & SBF transactions ensuring on-time delivery, complete and accurate documentation.
EWM Module
4.3 FG Inbound Processing
4.3.4: Inbound Processing Customer Returns Process
Check materials and return documents (DR, Invoice, PRS). Check the RMA email thread.
Create Inbound delivery based on items actual received
Post goods receipt reference to inbound delivery document
create warehouse task and putaway to designated storage bin for customer returns
List of disposition after QA evaluation
Scrapping
4.6.2.5 Stock Transfer:EWM to IM Storage Location (Scrap)
2. 3.2.1 Core Inventory Management (BMC)
7.2 RPM Materials
4.6.2.1 Material to Material Transfer (RPM)
7.2 Finished Goods
6.3.4.2 QM in Sales Process (delivery inspection)
7. Process Starts when the outbound delivery is created from processes 3.2.3 Return To Supplier, 2.8 Stock Transfer, 7.1.6 Sell From Stock, 7.3.14 Made to Order, BP Docs Related to EAM or Manual request for GI. and This covers Batch and Non Batch Managed Materials
Note:
1. For consigned materials, execute transfer posting for consigned to own 4.6.2.9 Posting Change/Stock Status Change:Consignment to Owned Stocks
2. For manual GI, Requisition Slip (RS) is used as the request document.
Return Material Authorization (Flour)
Return Material Authorization - without Physical Return
Transact the Returns Delivery in the Post goods Receipt
Post Goods Movement - Blocked to Unrestricted (Posting Change) 343
Post Goods Issue the Delivery (Sloc 3020)
Return Material Authorization - Undershipment
Transact the Returns Delivery in the Post goods Receipt
Post Goods Movement - Blocked to Unrestricted (Posting Change) 343
Transact the Returns Delivery in the Post goods Receipt
Post Goods Movement - Blocked to Unrestricted (Posting Change) 343
Endorsed for variance adjustment at month end
Return Material Authorization - Overshipment
Create Freight Order on the Delivery
Post Goods Issue the Delivery (Sloc 3020)
Create Freight Order on the Delivery
Post Goods Issue the Delivery (Sloc 3020)
Endorsed for variance adjustment at month end
Return Material Authorization - Wrong Item Loaded/Wrong Booking
Transact the Returns Delivery in the Post goods Receipt
Post Goods Movement - Blocked to Unrestricted (Posting Change) 343
Post Goods Issue the Delivery (Sloc 3000)
Received return and provide PRS
Ask QA for Quality Checking
Transact the Returns Delivery in the Post goods Receipt
Post Goods Movement - Blocked to Unrestricted (Posting Change) 343
Issues Encountered In the Process (If system related issue, escalate to SD)
Raised Concern
Reclassing Process
Reclassing Activity (Change Item) - Iligan/Cebu
Input for reclassing in the Log | Product Reclass Request
Log SAP go to Create Process Order and Release the Item
Transfer the Item for Reclassing to 3001
Confirm the Transfer Items (261)
Post Goods Receipt the Reclassed item with the same batch before (101)
If EWM destination will be in 3000 or 3040
If IM destination will be in 3001, 3020 (for RMA), RPMV
If EWM - Generate IBD and Confirmed in Maintain Inbound Delivery and Generate Material Document
If IM - Generate Material Document
Confirm and TECO Process Order
Issues Encountered In the Process (If system related issue, escalate to SD)
Raised Concern
4.6 FG Internal Movements
4.6.2.5 Stock Transfer:EWM to IM Storage Location-Direct Transfer
Create Outbound Delivery for EWM to IM Storage Location Transfer. (For external transfers, create Outbound Delivery with reference to email provided) This process is also applicable for 1-step and 2-step transfers and Sloc to Sloc and Plant to Plant transfers.
4.6.2.6 Stock Transfer: IM to EWM Storage Location-Direct Transfer
An inbound delivery will be automatically created upon posting of material document on the previous step.
Create Warehouse Task with reference to the Inbound Delivery that is automatically created
Putaway stocks in the destination bin
Confirm Warehouse Task
GR will be automatically posted for the inbound delivery upon confirmation of the warehouse task done on process step no. 5.
4.6.2.8 Stocks for Evaluation
Create Warehouse Task for stocks to be evaluated
Confirm Warehouse Task
Print Warehouse Document (Optional Step)
If stocks are to be set to Unrestricted status based on QM disposition, proceed to the next step. Otherwise, skip to process step no. 8
Stocks are now automatically set to Unrestricted status in EWM and ERP(via automatic material document posting) and the process is now completed.
Stocks are now automatically set to Blocked status in EWM and ERP(via automatic material document posting).
If stocks are for fumigation based on QM disposition, proceed to the next step. Otherwise, skip to process step no. 11
Warehouse Operative to perform stock fumigation. Proceed to process step no. 1
If stocks are classified as RPM for Material to Material transfer, proceed to the next step. Otherwise, skip to process step no. 13
Perform material to material transfer. Refer to BP 4.6.2.1 Material to Material Transfer and proceed to process step no. 12.2
Perform stock transfer from EWM to EWM storage location. Refer to 4.6.2.7 Posting Change/Stock Status Change: EWM to EWM Storage Location for continuation of the process
If stocks are to be returned to the supplier, proceed to the next step. Otherwise, skip to process step no. 15
Perform return of stocks to supplier. Refer to 3.2.3 Return to Supplier (BMK) Full/Partial Rejection for continuation of the process
Perform Sloc to Sloc transfer from EWM storage location going to IM storage location. Refer to 4.6.2.5 Stock Transfer: EWM to IM Storage Location.
Perform Scrapping. Refer to 3.2.1 Core Inventory Management (BMC) Scrapping for continuation of the process
RPM Flour
FG RPM Generation Recording and Reporting Process at Iligan Plant - Storage and Loading Damages
Validates errors and resolves issues, otherwise escalates to DXC. If resolved, notify concerned personnel
FG RPM Generation Recording and Reporting Process for Old Age and/or Infested FG
Validation of FG Ageing in Physical and System
If results, are for disposal/for immediate RPM, RED Tags will be placed on the affected item and shall be then immediately removed in the warehouse
Transfer FG RPM to RPM Virtual SLOC
Prepares MTS and tagging to FG RPM (physical) indicating that these FGs are already converted in SFG
Execute transfer of RPM - SFG to Inbound RPM area
Validates errors and resolves issues, otherwise escalates to DXC. If resolved, notify concerned personnel
FG RPM Generation Recording and Reporting Process for Production Rejects,
Validates errors and resolves issues, otherwise escalates to DXC. If resolved, notify concerned personnel
FG RPM Generation Recording and Reporting Process for FG Product Returns
FGI Specialist will process Delivery Returns and will be "goods receipt" on the original SLOC of Sales Invoice under Bin RETC-01
Validates errors and resolves issues, otherwise escalates to DXC. If resolved, notify concerned personnel
Monitoring and Reporting of RPM FG Generated and Converted to RPM SFG
Ensures that all FG RPM will be converted to RPM SFG at end of month
3.2.2 Physical Inventory - Cycle Counting (4LU)
Physical Inventory Creation (Drafted by Process Owners)
Prepare a recon file and send it to all stakeholders involved in the count & recon.
Reconcile the variances after comparing the physical & system balances. Prioritize items with large amounts (exceeding 1% of the monthly usage/dispatch).
Input the findings of the reconciliation as a recon item in the recon file.
Set a meeting with the Warehouse & Accounting team and present the final variance figures.
Once approved, proceed to create Physical Inventory Document (PID) based on the approved variance figure per SKU and location (SLoc).
FOOD SAFETY:
- Complies with quality, Halal, health and food safety policy, standards and regulations of the company.
- Responsible for reporting problems related to Halal, food safety & quality management system to identified authorities.
OTHER TASKS:
- Actively participate in all company programs and activities under quality improvement, safety & security, sustainability, corporate social responsibility, risk management etc.
- Performs other tasks related to the job as may be assigned by the immediate superior.
