ABOUT US
BSA Solutions offers talent outsourcing services to small and medium-sized businesses. We provide access to highly skilled professionals, enabling global businesses to build their dream teams in the Philippines and Malaysia. Our vision is to create a community of successful companies where talented individuals can meet and collaborate. We encourage our talents to push their limits, embrace their potential, and passionately pursue greatness. We pride ourselves on delivering exceptional results to our clients through our personalized service and our in-depth knowledge of the markets we serve.
HEADLINE
Are you a detail-oriented professional who is organised, resourceful, and excels at multitasking? Do you have experience in sales? If so, we have an exciting opportunity for you to join our valued client, a furnishing and interior decoration company based in New South Wales, Australia.
We are seeking an EXECUTIVE ASSISTANT to give high-level administrative support to our senior executives.
This is a full-time role, Monday to Friday, Dayshift.
This is an office-based position in central Cebu City.
The expected start date is February 2024.
ABOUT THE ROLE
As the Executive Assistant, you will be responsible for a variety of administrative tasks to support the Managing Director and the company’s senior-level managers. You should have excellent organisational skills, strong communication abilities, and experience with productivity tools and software. To be successful in this role, you should be well-organized, have great time management skills and be able to work independently.
RESPONSIBILITIES
Calendar and Inbox Management
- Efficiently manage and maintain the executive's calendar, ensuring effective scheduling of appointments, meetings, and events.
- Handle email correspondence promptly and professionally, prioritising important messages and responding on behalf of the executive when necessary.
Outreach
- Conduct targeted outreach via email, phone, or other channels to generate leads and build relationships with potential customers.
- Create and maintain a database of prospects and leads for future follow-ups.
Deal Closing
- Collaborate closely with the sales team to help nurture leads, qualify prospects, and provide necessary information to support deal-closing efforts.
- Assist in preparing sales proposals, presentations, and contracts.
Scheduling and Booking
- Coordinate and manage the executive's travel arrangements, including flights, accommodation, and transportation, as needed.
- Schedule and book meetings, appointments, and calls, ensuring efficient use of the executive's time.
Organise Contacts
- Maintain an organised and up-to-date contact management system, ensuring accurate records of customer interactions, preferences, and relevant details.
- Ensure prompt follow-up on sales leads and inquiries.
Data Relationship Building
- Support the development and maintenance of strong relationships with customers, partners, and other stakeholders by providing excellent communication and assistance.
- Assist in managing CRM software, updating records, and generating reports to aid in business development efforts.
Conduct Surveys
- Conduct customer satisfaction surveys to gather feedback and insights, helping to identify areas for improvement and promote customer loyalty.
- Compile survey results and present findings to the executive team.
Performance Planning
- Collaborate with the executive to set performance goals and targets, track progress, and provide regular updates.
- Assist in analysing sales data and metrics to identify trends and opportunities for improvement
QUALIFICATIONS AND REQUIREMENTS
- Bachelor's degree in Business Management or similar.
- At least 3 years of relevant experience in an Executive Assistant role.
- Proficiency in calendar and email management tools.
- Proficiency in using HubSpot and contact management systems.
- Experience in sales support or business development is a plus.
- Tech-savviness and proficiency in using productivity tools and software.
- Strong attention to detail and exceptional analytical and problem-solving abilities.
- Excellent organisational skills with the ability to prioritize tasks, work on multiple assignments, and manage time effectively.
- Ability to work independently and as part of a team.
- Excellent verbal and written English and interpersonal skills to interact with clients and team members effectively.
- High level of integrity and professionalism.
WHY YOU SHOULD JOIN US
BSA Solutions, Inc. emphasizes in:
- Providing you with competitive compensation and benefits that exceed market standards and the Labor Law.
- Ensuring your health and well-being with a comprehensive and generous HMO benefits package for you and one dependent from the start date, a 24/7 employee assistance program, mental health assistance with licensed practitioners, and in-house fitness and wellness programs.
- Encouraging you to take ownership of your choices and be accountable for your personal growth, happiness, and success.
- Challenging your status quo, pushing your boundaries for you to embrace your potential and pursue greatness.
- Building supportive and inclusive communities that inspire and uplift each other, fostering a sense of belonging and connection among its employees and the wider local communities.
- Encouraging you to be authentic, be true to yourself, embrace your uniqueness, and live a fulfilling and purpose-driven life.
- Promoting a growth mindset and a commitment to lifelong learning and encouraging you to seek knowledge, explore new experiences, and embrace challenges as opportunities for personal and professional development.
- Encourages you to appreciate each moment and find balance in your lives, being fully present in the moment, cultivating mindfulness, and finding joy in the present.
- Encouraging you to set clear intentions, align your actions with your values, and make conscious choices that contribute to your overall well-being and happiness.
