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Pearl

Executive Assistant (US Based AI-Driven Company)

Full-time

Metro Manila, National Capital Regi

Others

2 weeks ago

I. DescriptionWork Arrangement: Fully remote, overlapping EST working hoursJob Type: Full-timeWork Schedule: 40 hours per week, with core hours betwee..

I. Description

Work Arrangement: Fully remote, overlapping EST working hours

Job Type: Full-time

Work Schedule: 40 hours per week, with core hours between 9 AM – 5 PM EST

Locations: Remote, open to candidates in the Philippines

About Pearl Talent:

Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They’re looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we’ve hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.

Why Work with Us?

We mean what we say that we’re building a different recruiting company here. We only work with exceptional founders from the US and EU who care about the long-term success of their team members. We also provide you with attainable 3, 6, 9, 12 month, and beyond retention bonuses in addition to community oriented opportunities like an annual retreat.

About the Company:

The company is an innovative provider of AI-driven business solutions, dedicated to helping organizations leverage AI as a repeatable advantage for industry success. With a focus on integrity, excellence, and a culture of continuous improvement, they foster an environment that values curiosity, collaboration, and the empowerment of talent to drive meaningful outcomes.

Role Overview:

The Executive Assistant role focuses on providing organizational, administrative, and project management support to the leadership team. The position involves helping with scheduling, communications, and various strategic initiatives to ensure effective coordination and smooth operations across different projects. The role is central to maintaining productivity, organization, and progress within the company.

Your Impact:

The Executive Assistant will play a key role in ensuring that the leadership team functions efficiently by managing day-to-day activities and maintaining smooth workflows. By organizing meetings, booking travel, managing communication, and assisting in strategic initiatives, this role directly contributes to the effectiveness of the leadership team and the seamless execution of company projects.

Key Responsibilities:

1. Administrative Coordination

Organize meetings, including scheduling, sending reminders, and arranging catering when needed.
Book travel arrangements for the team.
Write, edit, and prepare communications, including emails, memos, and drafts.

2. Project Management

Assist in managing strategic initiatives such as event preparation and knowledge management.
Support leadership in preparation for speaking engagements and internal projects.

3.General Support

Manage data entry tasks.
Provide general organizational support to the leadership team as needed.
Act as a key point of contact for various workstreams and initiatives.

Immediate Tasks Anticipated for the Candidate to Fully Own on Week 1:

Manage the leadership team’s schedule and calendar, handling any conflicts or rescheduling with precision.
Begin organizing internal and external meetings, ensuring agendas, meeting minutes, and follow-ups are in place.
Coordinate travel logistics for upcoming events or business trips.
Start managing communication channels and drafting responses to emails or inquiries.
Familiarize themselves with Company’s tools and platforms, including Slack, G-suite, Salesforce, Notion, and Airtable.

Must-Have:

Knowledge with AI Tools: AI tools such as ChatGPT to streamline workflows and enhance communication.
Experience with Project Management Software: Experienced in organizing and tracking projects using tools like Airtable, Loom, and Miro for efficient task management.
Presentation Platform Skills: Proficient in creating impactful presentations with platforms like Pitch to convey ideas effectively.
Strong Organizational Skills: Highly organized, with a demonstrated ability to manage multiple tasks and workstreams effectively.
Exceptional Interpersonal Skills: A collaborative team player with a strong passion for teamwork and fostering a cooperative work environment.
Process Improvement Mindset: Proactively identifies and implements improvements to optimize processes beyond established protocols.
Digital Tool Proficiency: Comfortable with a variety of digital tools, including Slack, G-Suite, Salesforce, Notion, and Calendly.

Nice-to-Have:

Startup or Senior Leadership Experience: Background in fast-paced startup environments or experience working directly with senior leadership to drive impactful initiatives.