Total 4 data entry clerk job vacancies in ph quezon city eastwood city cyber park

PRIMARY RESPONSIBILITIES

As a member of the team in our Global Business Solutions (GBS) center, conducts data processing in the analysis of EHS matrix samples in chemical lab. In particular, validates, calculates and reports lab results to strict quality and ethical standards.

REPORTING LINE

Operational direct reporting to Affiliate lab manager or supervisor; administrative accountability to GBS Supervisor.

SPECIFIC RESPONSIBILITIES

• At all times, complies with SGS Code of Integrity and Professional Conduct.
• Performs various data processing functions, including laboratory data calculations and integrations, quality control checks, LIMS entries, and other data management functions as required.
• Ensures lab deadlines are met and the GBS Team Coordinator (or section Lab Manager in their absence) is notified immediately if the turnaround time specified cannot be met.
• Ensures all testing methodology and quality control procedures are performed according to ISO17025 and assigned SGS lab standards where applicable.
• Keeps Affiliate Manager, GBS Supervisor and any other key Affiliate personnel informed immediately of all operational issues, including:
  • Personnel matters affecting performance,
  • Failure to meet turnaround requirements,
  • Failure to meet ISO17025, country certifications and assigned SGS lab standards where applicable,
  • Inconsistencies in quality control procedures so they may be rectified immediately,
  • Additional training requirements identified.
• Adopts and supports specific operational improvement activities as communicated by the GBS Team Lead. These projects will focus on the improvement of quality, efficiency, accreditation, communication and technical improvement.
• Maintains a working knowledge of all required analytical procedures in the section.
• Looks for efficiency gains in your section by being aware of new technologies and reviewing existing procedure.
• Able to respond to technical queries.
• Performs other related duties as may be assigned either in support of departmental goals or for his/her personal or professional training, education or development as programmed by his/her immediate superior.
• Ensures work area in GBS is kept clean and presentable at all times.
• Remains familiar with SGS quality assurance procedures.
• Complies to all SGS QHSE and HR policies and procedures.

• The main responsibility of this role is to manage data reporting and project deliverables including:
  • Maintains EHS tools for data presentation and delivery to clients, including all database/dashboard configurations.
  • Assists internal clients in all elements of successfully operating the monitoring systems.
  • Performs data analytics and programming of workflow automation in support the I&E and NR GBS projects

Specific Responsibilities   

• At all times, complies with SGS Code of Integrity and Professional Conduct.
• Designs, manages and supports data dashboard deliverables and associated project workflows for analyzing continuous monitoring data to strict quality and ethical standards.
• Provides total project team responsiveness.
• Responsible for liaising with project teams in order to have a full knowledge of project requirements, and documenting requirements accordingly
• Carries out project work including development and creation of analytical data outputs and reports to complement and assist with wider objectives on client EHS projects.
• Performs various data analytics functions, including building reports and dashboards using Power BI as required, including translating complex source data into meaningful visualisations.
• Implements workflow automation projects using various tools, especially Power Automate and similar workflow automation tools.
• Performs data modelling and database design, as well as data manipulation and transformation using Power Query, SQL and other coding languages (VBS, Python, etc.).
• Ensures all testing methodology and quality control procedures are performed according to ISO17025 and assigned SGS lab standards where applicable.
• Keeps I&E/NR Head of GBS, GBS Supervisor and any other key personnel informed immediately of all operational issues, including:
  • Personnel matters affecting performance,
  • Failure to meet turnaround requirements,
  • Failure to meet ISO17025, country certifications and assigned SGS lab standards where applicable,
  • Inconsistencies in quality so they may be rectified immediately,
  • Additional training requirements identified.
• Adopts and supports specific operational improvement activities as communicated by the GBS Team Lead. These projects will focus on the improvement of quality, efficiency, accreditation, communication and technical improvement.
• Maintains a working knowledge of all required analytical procedures in the section.
• Looks for efficiency gains in your section by being aware of new technologies and reviewing existing procedure.
• Able to respond to technical queries.

• Ensures the correct and timely checking of technical and financial documents and the immediate sending of feedback to parties concerned.
• Accurately and efficiently encodes in the database the pertinent details of technical and financial documents received from affiliates using applicable data entry tools.
• Efficiently distributes nominations to executing affiliates and monitors their confirmation.
• Ensures the correct and timely checking / monitoring of vessels in port traffic.
• Assists the affiliates in the resolution of their queries or concerns regarding input and output data of a report or document.
• Checks draft inspection reports and invoices for erroneous entries or omissions with reference to the strict provisions and guidelines required by the clients.
• Accurately and efficiently encodes in the database the details of job orders and invoices received from global sales hubs.
• Identifies and investigate the reasons for non-payment of invoices and decides on the course of action to resolve the issues.
• Captures prospect incoming vessel in port destination and create record using designed system.
• Regularly prepares and submits statistical reports to clients.
• Maintains the integrity of the contents of database necessary for credible statistical reports.
• Gives feedback to concerned parties for any review findings – gives idea and recommends corrections or revisions to a document.
• Follows up affiliates the preparation or submission of documents required to bill clients.
• Attends and participates in team and company meetings.
• Provides suggestions on process improvements.
• Reports to Management any breach of integrity, solicitation for, or offer of, an improper payment or advantage coming to his/her knowledge.
• Performs other duties as may be assigned by Operations Manager to achieve operations efficiency. Examples of other tasks are as follows: to supervise or Member of Special Projects or Work Group

• Data entry for SR creation and CoC processing as per subcontracting models (distribution of tasks in eTrade) or for Registration and Licensing activities 

• Assists in the processing of standard files (Route B and C without Inspection) following the Business Rules, Country Instructions and other related similar references in relation to the productivity and quality targets 

• Accurately and efficiently encodes information in eTrade based on received documents, Business Rules, Country Instructions, and other related or similar references. 

• Review information encoded in the system based on the received trade documents to ensure that these are correctly and completely registered in the application system and administer the correction of data as needed. 

• Assists in amending reports based on review done by the Conformance Analyst or Key Account Officer, as necessary and under the guidance of the Supervisor. 

• Provides suggestions on process improvements. 

• Reports to Management any breach of integrity, solicitation for, or offer of, an improper payment or advantage coming to their knowledge. 

• Performs other responsibilities as may be assigned by Supervisor to achieve operations efficiency. 

• Assists in the maintenance of the company’s Quality Management System and the Certification Center’s compliance to the IFIA-CBCA Code of Practice and relevant standards (e.g. ISO 17020, ISO 17065)