Total 455 administrative assistant job vacancies in The Philippines

Hi! We’re Smartsourcing, looking for an Accountant Assistant who can work with us full-time and on-site!
Earn up to P40,000!

As an Accountant Assistant,

you will play a key role in supporting our client’s finance department in various tasks related to financial record-keeping and reporting. This position is ideal for an individual with a strong aptitude for numbers and a passion for contributing to the success of a dynamic organization.

Some of the things we expect you to do are to:

• Financial reporting – month-end close, balance sheet reconciliations, sub-ledger reconciliations, journal preparation, entry of payables and receivables, and bank reconciliations. 
• Payroll – assist in the preparation of fortnightly and monthly payroll 5% 
• Asset Management – assist the Financial Controller in maintaining the entities asset register as required, as well as maintenance of the vehicle register
• Day-to-day accounting and administration functions
• Invoicing of sponsors and Academy players 

We would need you to be or have the following:

• Bachelor's degree in Accounting, Finance, or a related field. CPA is a huge plus but not essential
• Minimum of 2 years of experience in accounting or finance, preferably in a fast-paced retail environment
• Strong understanding of financial reporting standards
• Proficiency in accounting software (Xero) and Microsoft Excel (Advance); experience with other ERP systems is a plus
• Experience with payroll processing software and knowledge of (Australian) payroll regulations and compliance
• Excellent analytical skills with keen attention to detail
• Strong communication and interpersonal skills, with the ability to collaborate effectively with cross-functional and cross borders teams
• Highly organized and proactive, demonstrating a strong work ethic and a willingness to take initiative to streamline processes

Be a part of the Smartsourcing crew

Hello, Amazon Team Managers!

My name is Nate Ginsburg and I am a serial entrepreneur. I'm the founder of SellerPlex, host of the Ecom Exits Podcast, and partner in a handful of other online businesses.

About the company:

SellerPlex is growing fast and we are in need of awesome people to help us give value to our clients and build awesome professional relationships with them.

Our mission is to help empower e-commerce/FBA entrepreneurs to run better businesses by supporting them with Supply Chain, Finance, and Operations services. We’re a huge believer in the importance of being a culture fit for long-term success.

About the role:

We are looking for an Assistant Team Manager with strong experience in managing a team and Amazon FBA and Seller Central. Besides this, you need to have experience in managing account Seller Central Account Health.

We also have many of our own SOPs and processes that we can share to get you up to speed on the projects. But we want someone who already has some amazing experience and understanding about FBA and that can come in and add value immediately.

An ideal applicant will have at least 5 years of experience with Amazon, with a focus on Ongoing Account Management and Account Health, and at least 4 years of experience with Project and Team Management.

This is a Full-Time Remote position.

About you:

• Hard-working and ambitious
• Detail-oriented
• High integrity
• Values being a part of a fast-paced, growth mindset team
• Values delivering great work to support our customers

Responsibilities (but are not limited to):

• Plan, execute, and oversee Account Health / Ongoing Account Management projects on Amazon FBA.

• Manage and navigate Seller Central effectively to monitor and optimize Account Health / Ongoing Account Management

• Lead and supervise a small to medium-sized team of professionals.

• Utilize project management skills to plan, organize, and execute projects efficiently.

• Develop and implement strategic initiatives to improve FBA operations and team performance.

• Maintain excellent English communication skills to liaise with team members and stakeholders effectively.

• Demonstrate a high level of organizational skills to manage projects, tasks, and team activities effectively.

• Proactively identify and resolve issues and challenges before they escalate.

• Exhibit a proactive mindset and a can-do attitude toward tackling tasks and challenges.

• Exhibit a deep commitment to making a personal and professional impact.

• Apply a systematic and process-oriented approach to operations and project management.

An ideal applicant will have skills/experience in the areas below:

• Proven track record of managing Account Health / Ongoing Account Management projects in Amazon FBA
• Strong experience in Seller Central
• Experience in managing small and medium-sized teams
• Experience with Project Management
• Keeping track of your team member’s performance and results
• Strategic thinking and acting

For this role, the following skills are needed:

• Excellent English communication
• VERY strong communication and organizational  skills
• VERY strong process/systems thinking
• CARES DEEPLY about having an impact personally and professionally
• Takes initiative to solve problems BEFORE asked
• Proactive mindset and can-do attitude

• Working completely remote
• Location independence
• Great opportunity to grow
• You’ll be joining a high-level and fast-paced team, working with exciting businesses and projects
  
  

If this sounds interesting to you please proceed with your application.

Kindly be advised that the recruitment process is being managed by Premier Media. For any further details or inquiries, please reach out to the Premier Media recruitment team, as they oversee all our hiring procedures.

MySigrid is looking for a dynamic and self-motivated Virtual Assistant to join our team. This individual must ensure that all stated, unstated, and anticipated needs of the clients are cared for and actioned with the highest quality, regardless of who worked on the task. You will be responsible for managing the client and their expectations, managing usage and available resources, and promoting the values of MySigrid.

WHO WE ARE

MySigrid is a Premium Executive and Personal Assistance Service staffed by humans powered by technology. We provide the right people, platform, and processes to optimize busy executives’ lives, allowing them to outsource the day-to-day activities that keep their personal and professional lives on time and on target. We aim to democratize access to executive support and to create jobs using technology instead of replacing them.

We use MySigrid, our proprietary Collaboration & Task Management Platform, to solve tasks efficiently and collectively - improving quality, reducing human error, and increasing speed. MySigrid is a ‘state-of-the-art’ technology platform designed to optimize the work processes of our Executive Assistants, allowing them to deliver world-class remote support to multiple clients, as well as giving them the flexibility to configure an optimal work/life balance.

YOUR ROLE AS VIRTUAL ASSISTANT

• Efficiently handle calendar organization, event registrations, and restaurant reservations.
• Coordinate networking plans, facilitate communication, and conduct comprehensive agent research.
• Manage communication channels and scheduling activities, ensuring optimal time management by exercising judgment to make necessary adjustments.
• Participate in calls, craft concise recap emails outlining next steps, and delegate tasks as required.
• Actively engage in webinars, capturing essential notes for future reference.
• Conduct thorough audits of files, ensuring accurate contact information, consistent document naming, and completeness.
• Prepare meticulous meeting materials and necessary follow-up documents for seamless post-meeting actions.
• Confirm upcoming day's meetings, ensuring preparedness and timeliness.
• Diligently maintain and organize client-related notes in spreadsheets for efficient access and reference.
• Facilitate bookings for inspections and vendors, ensuring smooth operations.
• Coordinate and schedule showings and tours efficiently.
• Manage and organize travel logistics effectively.
• Oversee and drive the development of special projects as assigned.
• Monitor and promptly respond to phone lines predominantly via text for efficient communication.

As a minimum, we expect candidates to meet the following requirements:

• Demonstrate robust organizational, project management, and problem-solving prowess coupled with exceptional multitasking abilities.
• Proactively anticipate requirements and address them effectively.
• Exhibit outstanding oral and written communication proficiency.
• Skillfully research, organize and synthesize information and materials from diverse sources.
• Showcase proficiency in utilizing G Suite applications effectively.
• Excel in meeting project deadlines while adeptly managing immediate demands.
• Apply critical thinking skills to propel project progression and success.
• Showcase the ability to take ownership of your role and responsibilities with minimal supervision.

At MySigrid, we aim to ensure the professional and personal growth of all our employees:

• Vacation leave and Sick leave credits.
• HMO Package for the employee and two dependents.
• Reimbursable internet charges.
• Comprehensive training and continuous learning advantages.
• Opportunity to contribute to new technology and help develop a high-end system that assists humans by optimizing their work processes.
• High importance to work-life balance with the opportunity to work from home part of the week.
• Opportunity to venture into other areas of the business as you continue to contribute to the growth of the company.
• Be part of a dynamic team of specialists who openly and willingly share their knowledge with their colleagues.
• Work in a corporate culture that encourages collaboration, with an emphasis on our core values: Integrity, Passion, Teamwork and Respect, Proactiveness, Accountability, and Determination.

Co-Working days

MySigrid has co-working offices in BGC, Ortigas, and Makati where the whole team meets twice a month at a minimum.

IDM Brands (idmbrands.com), a startup incubator that owns a diverse portfolio of brands and runs a digital agency catering to clients, is in search of an Operations Assistant.

As the pivotal right-hand person to the General Manager, your main mission and how we define your success is by your progressive ability to take on and efficiently manage a significant portion of the GM's tasks, thus allowing the GM to concentrate on overarching strategic initiatives.

We are keen to onboard a proactive high-energy A-Player who thrives in a dynamic setting, has a knack for anticipating project requisites, and establishes streamlined communication. The ideal candidate is comfortable taking charge, providing direction, and holding team members accountable. They will also have the ability to self-start, innovate, and consistently stay ahead, with a strong emphasis on results, processes, and perpetual improvement.

Key Responsibilities:

1. Task Coordination: Define, structure, and delegate tasks across various teams to ensure alignment with both company and client objectives.
2. Communication Management: Act as a communication enthusiast, coordinating weekly 1-on-1s with all staff members and streamlining team communication on Slack.
3. Project Initiation: Proactively identify the right moments to kick-start projects without being prompted.
4. Problem Resolution: Constantly address issues, primarily arising from communication breakdowns, ensuring that the team remains on track.
5. Operational Oversight: Stay on top of all tasks and ensure that nothing falls through the cracks. Use monday.com to manage and improve internal processes effectively.
6. Recruitment & Onboarding: Play an active role in the recruitment and integration of new team members.
7. Client Management: Translate client requirements into detailed, actionable briefs. Provide guidance and practical suggestions to clients.
8. Project Quotation: Coordinate with teams to draft precise service quotes, ensuring accurate time and resource estimations.
9. Time & Billing: Used to working with tools to accurately attribute time (yours and others) to different projects.
10. Leadership & Accountability: Direct and instruct team members, stepping in to rectify mistakes when necessary, and providing constructive feedback.
11. Strategic Innovation: Think innovatively to develop new strategies and solutions that drive the company forward.
    

• Bachelor’s degree or higher.
• Strong analytical skills
• Minimum of 1 year experience in a similar role with proven success.
• Advanced knowledge of Excel.
• Proficient in  Google Docs, Slides, and Microsoft Office.
• Demonstrated knowledge in SEO, marketing, HR, or recruitment.
• Likes to solve problems and is technical.
• Home office setup – quiet/isolated working environment. Good computer hardware. Reliable power and internet connection.
• Highly focused mindset.

• Remote
• Full-Time, Permanent
• Competitive Salary
• Significant opportunity for professional development.
• Paid time off
• Health benefits

Administrative Officer

Mandaluyong City

Full Time

Hybrid

Requirements:

• At least 2 years' experience in a similar role is a must
• Experience working in the Logistics industry is preferable

• Customer service focused: committed to providing exceptional customer service.
• Communication:the ability to communicate clearly and concisely, varying communication style depending upon the audience.
• Attention to detail: excellent attention to detail and written skills when communicating with others, both internally and externally.
• Commerciality:ability to apply knowledge in a practical, commercial manner.
• Teamwork: willingness to assist and support others as required and get on with team members.
• Time management/organization: accomplish objectives effectively within time frame given and carry out administrative duties within portfolio in an efficient and timely manner.

Responsibilities:

To input all customer orders with accuracy and effciency. To communicate with operations to ensure all approriate staff are aware of any changes. Accuracy in this role is essential as it forms the basis of information for daily operation.

• Input data from customer orders into job management system (simPRO).
•  Prepare orders for scheduling.
• Provide daily updates to management.
• Provide management reports weekly and monthly.
• Maintain document control.
• Prepare and record meeting minutes.
• Review data for deficiencies or errors, correct any incompatibilities if possible and check output.
• Apply data program techniques and procedures.
• Generate reports, store completed work in designated locations and perform backup operations.
• Keep information confidential.
• Respond to queries for information and access relevant files.
• Comply with data integrity and security policies.
• Maintain contact lists.
• Respond to incoming emails and pass on to appropriate team members as required.
• Assist with administration as required.

• Hybrid
• HMO on Day 1
• Paid Time-Off
• Quarterly Sick-Leave conversion
• Paid Government-Mandated Benefits (SSS, PHIC, Pag-Ibig)
• Equipment provided

Job Highlights:

• Work-life balance
• Career growth and development opportunities
• Stable organization and industry leader
• Collaborative and fruitful company culture