Total 280 hr assistant job vacancies in Tambo, Metro Manila

Join Us as a Medical Admin Assistant with GLP - 1 experience!

We are seeking a detail-oriented and organized Medical Administrative Assistant to join our team. If you have experience with GLP-1 medications and the medical weight loss industry, this is a great opportunity to make a meaningful impact while supporting our clinical team.

Why You’ll Love This Role:

As a Medical Administrative Assistant, you will be responsible for handling essential administrative duties, with a focus on accurate data entry, customer service, and patient support. Familiarity with GLP-1 medications or experience in the medical weight loss industry is highly preferred, as you will be assisting in managing patient records and communications.

What You’ll Do:

• Perform accurate data entry of patient information, appointments, and medical records into the clinic's system
• Respond to patient inquiries via email and phone, providing excellent customer service
• Handle phone support, scheduling appointments, and managing patient follow-ups
• Ensure all data is entered with precision, maintaining confidentiality and compliance with HIPAA regulations
• Communicate with patients regarding treatment plans, especially those related to GLP-1 medications or weight loss programs
• Assist with general administrative tasks, including billing and insurance coordination
• Coordinate between medical staff and patients to ensure smooth clinic operations

What You Bring:

• Proven experience as a medical administrative assistant or in a similar role
• Excellent data entry skills with a strong attention to detail
• Familiarity with GLP-1 medications and/or the medical weight loss industry is highly preferred
• Strong customer service and communication skills, both verbal and written
• Proficiency in medical software and Microsoft Office Suite
• Ability to multitask, prioritize, and work in a fast-paced environment
• Knowledge of HIPAA regulations and medical record management

Device Requirements:

• Processor: Intel Core i5 or AMD equivalent
• OS: Windows 10+ or recent Mac OS
• RAM: 8GB+
• Storage: Minimum 250 GB
• Antivirus: Up-to-date
• Internet: Minimum 20 Mbps

• Headset: Noise-canceling with clear microphone

Why You’ll Love Working with Us: 

LOOKING FOR FILIPINO CANDIDATES CURRENTLY RESIDING IN THE PHILIPPINES.

Position:   Paralegal Assistant
Working Hours:   Full-Time Mon - Fri 9:00 am - 5:30 pm EST
Salary:   $900 - 1000 (depending on the client’s final offer)

About the Role:

We are seeking a detail-oriented and proactive Paralegal Virtual Assistant to join our team. As a Paralegal Virtual Assistant, you will provide critical administrative support to our legal department remotely. Your responsibilities will include managing correspondence, maintaining legal documents, conducting research, and assisting with case preparation. This is an excellent opportunity for someone who is organized, self-motivated, and interested in gaining hands-on experience in the legal field.

Key Responsibilities:

• Manage and organize legal documents, ensuring they are properly filed and easily accessible.
• Conduct thorough legal research and prepare summaries for attorneys.
• Assist with the preparation of legal documents, including drafting and reviewing contracts, agreements, and other legal forms.
• Prepare correspondence and memos, both internal and external, ensuring accuracy and adherence to legal standards.
• Schedule and coordinate client meetings, court appearances, and other legal events.
• Data-Entry, Excel logs, update, and maintain client records, ensuring confidentiality and data integrity.
• Assist in preparing trial materials, including exhibits, witness lists, and trial binders.
• Handles calls and responds to inquiries 

• Has at least 1-3 years of proven experience as a Paralegal or Legal Assistant.
• Proficient in Microsoft Office Suite and other relevant software.
• Has a Bachelor's degree
• Strong knowledge of legal terminology and procedures.
• Proficient in using legal research databases and software.
• Excellent written and verbal Communication skills.
• Highly organized with strong attention to detail.
• Ability to take initiative and work independently.

OTX Project Activity Coordination:

• Assist in the planning, execution, and tracking of OTX activities, including completion of documents for internal approval and monitoring of activity milestones.
• Processes accreditation of vendors and hotels to be utilized in OTX activities and in coordination with Sales and Administration Assistant for proper maintenance.
• Manage travel arrangements (flights, transfers, and hotel accommodations) for target customers.
• Coordinate with distributor, vendors and marketing teams to ensure timely execution of OTX projects.
• Monitor and report on the progress and effectiveness of OTX campaigns.

Administrative Support:

• Provide general administrative support, including scheduling meetings, preparing reports, and maintaining records.
• Manage communications with external partners, including vendors and healthcare professionals.
• Prepare service agreements and sponsorship contracts of HCPs to be duly signed by nominated signatories within prescribed timelines.
• Prepare payment requests for all OTX related activities, e.g. payment for services, billing statements from vendors, with attached supporting documents to be provided by the KAM and to be submitted to Finance within the prescribed timelines.
• Ad hoc logistics support during OTX activities and meetings as needed.
• Monitors consumption reports and expenses related to OTX activities against budget.
• Assist in the preparation and distribution of marketing materials, brochures, and samples.

Data Management:

• Maintain accurate records of OTX activities, including contact lists, distribution logs, and feedback from HCPs.
• Support data entry and management of customer relationship management (CRM) systems related to OTX activities for liquidation purposes.

Compliance and Document Management:

• Ensure all OTX activities comply with regulatory requirements and company policies.
• Prepare and maintain documentation related to OTX campaigns, including contracts, invoices, and expense reports.
• Receive and route documents to their recipients.
• Communicate with all concerned parties reports on document monitoring.
• Safekeep and monitor contracts related to OTX activities, such as service agreements of HCPs and contracts from vendors, etc.

About Pearl:

Pearl connects top talent from around the world with US and EU-based startups that care about finding sharp and hungry talent they can grow with long-term. We provide candidates who pass our vetting process with exclusive upskilling opportunities that enable them to get promoted faster in their new roles. We only work with employers looking to make full-time hires they can continuously mentor and promote.

Note: Please avoid submitting multiple applications; you may request assistance to be re-profiled for a different job opening. If you have an ongoing application, please ask for updates from the team handling your application.

About the job:
Role: Executive Assistant
Work schedule: Full Time | 40 hours per week | 9 AM to 5 PM Eastern Time (can be flexible)
Salary Range: US$ 1,300 - US$ 1,500.00 per month (Dependent on your skills and experience)

About the Role:

As an Executive Assistant, you will play an integral to the smooth operation of the executive team, starting with onboarding and training to familiarize themselves with company processes and tools. They will also manage executive calendars, arrange travel plans, and assist with operational support, ensuring a seamless workflow. This position offers a unique opportunity to work closely with a talented team on a mission to transform lives through innovative AI-driven cell therapy solutions.

Duties and Responsibilities:

• Scheduling/Time Management: Managing complex calendars for the CEO and five other founders, scheduling meetings, and setting timely reminders.
• Travel Management: Arranging domestic and international travel, including flight reservations, hotel accommodations, and other transportation needs.
• Administrative Tasks: Managing logistics for events, including internal team on-site, company events, and conferences.
• Operational Support: Assisting with ad-hoc projects, research, and analysis, such as expense tracking, invoice processing, and other administrative tasks as required.

• Has proven experience working as an Executive Assistant supporting C-level executives in a tech start-up / early stage company or supporting executives from a large corporation
• Is proficient in the following tools: Gmail, Slack, WhatsApp, Notion, Google Calendar, Clockwise, DocuSign, Microsoft Office (MSFT), Brex & Notion
• Self-motivated & Proactive: Works independently with minimal supervision, takes initiative, and finds creative solutions.
• Calm Under Pressure: Maintains composure in a fast-paced environment with changing priorities.
• Time Management & Multitasking: Excellent at managing time and handling multiple tasks efficiently.
• Detail-Oriented & Organized: Meticulous and highly organized in all aspects of work.
• Effective Communicator & Tech-Savvy: communicates clearly with team members and clients; comfortable with learning and using new software tools.

• Fully Remote Role
• HMO coverage on your 30th day
• Avenues for career progression and development, potential to advance into leadership roles
• Fast-paced, exposure to the talented team working on the impactful mission

About Pearl:

Pearl connects top talent from around the world with US and EU-based startups that care about finding sharp and hungry talent that they can grow with long-term. We provide candidates who pass our vetting process with exclusive upskilling opportunities that enable them to get promoted faster in their new roles. We only work with employers who are looking to make full-time hires they can continuously mentor and promote.

Note: Please avoid submitting multiple applications; you may request assistance to be re-profiled for a different job opening. If you have an ongoing application, please ask for updates from the recruiter handling your application.

About the job:
Role: Legal Assistant
Work schedule: Full Time | 40 hours per week | Monday to Friday, 9 AM to 5 PM Eastern Time
Salary Range: up to US $1,500 per month (Dependent on your skills and experience)

About the Role:

The Legal Assistant plays a pivotal role in ensuring smooth operations across various business functions, including executive support, legal assistance, project management, and sales operations. This dynamic position requires a proactive individual with strong organizational skills, attention to detail, and the ability to manage multiple priorities simultaneously.

Duties and Responsibilities:

• Executive Support: Manage the executive’s calendar, including scheduling meetings (minimal), appointments, and travel arrangements. Handle email correspondence and prioritize tasks.
• ad-hoc executive admin support
• building up the SOPs/internal Wiki / Repository
• Documentation for Exec and Team (Client-Work)
• Legal Assistance: Conduct legal research, draft and proofread documents (e.g., NDAs, contracts), and coordinate with internal/external legal counsel.
• Paralegal Duties: Maintain and organize legal files, assist with case management, and monitor deadlines for filings.
• Project Management: Track project timelines, organize tasks, and ensure timely completion of deliverables.
• Sales Support: Follow up with leads, assist with client communications, and manage back-end sales tasks.
• Operational Support: Assist with event and meeting coordination, perform market research, and manage administrative tasks.

Immediate tasks anticipated for the candidate to fully own on week 1:

• Orientation and introduction to the executive's daily schedule and communication preferences.
• Begin managing calendar and scheduling tasks.
• Review existing legal documents and familiarize with contract management systems.
• Assist with organizing and updating ongoing case files.
• Coordinate follow-up communications with leads and clients.

• Paralegal or legal support experience (non-negotiable), with a background in project management or business operations.
• Proficient in Google Workspace (Docs, Sheets, Calendar), Trello/Asana for project management, DocuSign for digital document handling and Slack for communication
• Familiarity with legal research platforms (e.g., Westlaw, LexisNexis); client-facing experience
• Tech-savvy, preferably with experience in tech or startup environments, and familiar with AI-driven tools.
• Accent-neutral with strong communication skills, able to interact effectively across business units and with clients.

• Fully remote forever–work from anywhere!
• Competitive net salary with opportunity to be paid above median market rate.
• Invaluable access to a network of global industry leaders, paving the way for rapid career growth.
• Mentorship opportunities
• Access to learning and development resources for continuous growth and improvement

About Pearl:

Pearl connects top talent from around the world with US and EU-based startups that care about finding sharp and hungry talent that they can grow with long-term. We provide candidates who pass our vetting process with exclusive upskilling opportunities that enable them to get promoted faster in their new roles. We only work with employers who are looking to make full-time hires they can continuously mentor and promote.

Note: Please avoid submitting multiple applications; you may request assistance to be re-profiled for a different job opening. If you have an ongoing application, please ask for updates from the recruiter handling your application.

About the job:
Role: Executive Assistant
Work schedule: Full Time | 40 hours per week | Monday to Friday, 9 AM to 6 PM Pacific Time
Salary Range: up to US $1,500 per month (Dependent on your skills and experience)

About the Role:

As the Executive Assistant, you will provide high-level support to the CEO while taking on critical operational and project management responsibilities. Your role will include managing the CEO’s schedule, generating and following up on leads, overseeing backend operations, and supporting strategic initiatives. You'll also handle internal and external communications, market research, and the preparation of key reports to facilitate decision-making.

Duties and Responsibilities:

• Executive support to the CEO, including calendar management, scheduling meetings, and coordinating appointments.
• Lead generation and follow-up based on ICP traits defined by the CEO.
• Project management support: assisting in the planning and execution of strategic initiatives.
• Operations management: overseeing backend administrative tasks, event coordination, and document preparation.
• Research and reporting: Conducting market research, creating presentations, and providing data for decision-making.
• Communication management: Drafting emails, coordinating with partners, and managing internal communications.

Immediate tasks anticipated for the candidate to fully own on week 1:

• Onboarding and training sessions with the CEO.
• Understanding the company’s business processes and tools.
• Taking full ownership of calendar management and appointment scheduling.
• Initiating and owning follow-up sequences on all communication channels.
• Preparing action points for each lead/contact.

• Proven experience as an Executive Assistant, working in a fast-paced environment, demonstrating the ability to adapt quickly to changing priorities.
• Tech-savvy, with proficiency in relevant software and tools, including: Slack, HubSpot, Google Workspace, Trello/Asana, Zoom
• Exceptional written and verbal communication skills, with the ability to draft clear and professional correspondence.
• Highly proactive and organized, with a strong attention to detail.
• Excellent time management skills, capable of handling multiple tasks and deadlines efficiently.

• Fully remote forever–work from anywhere!
• Competitive net salary with opportunity to be paid above median market rate.
• Invaluable access to a network of global industry leaders, paving the way for rapid career growth.
• Mentorship opportunities
• Access to learning and development resources for continuous growth and improvement

Garrets International-Manila is looking for a Master Data Assistant who'll be responsible for the Garrets Masterdata Team's daily tasks, ensuring the timely processing of received requests and provide a high level of accuracy to achieve the company goals set by the Garrets Management.

What you'll be doing:

Ensure below core and specialized tasks are carried out within the required timescales and assist with no backlogs occur

• Update ERP System and other systems when request is received such as:
  • New vessel information for vessels in both Provision and Stores Management
  • Local enrichment of Invoice account
  • Create/edit/activate Invoice account
  • New/update Budget Rate, Standard Crew, Season allowance
  • Reactivate a vessel
  • Update/create Stores Assortment
  • Update vessel contact information
  • Exit vessel
  • Enrich Provision and Stores vessels
  • Vessel name change
  • Vendor Local enrichment
• High accuracy when following processes and updating data
• Manage Garrets Masterdata Inbox – respond in a timely matter and clean up
• Communicate efficiently across departments
• Be able to meet personal and team objectives/deadlines
• Follow up on missing information to continue pending tasks
• Other administrative tasks

What we're looking for:

• Bachelor's Degree Graduate
• Have business-level communication skills in English (Written and Verbal)
• Excellent team-working attitude, enabling effective cooperation across the business
• Understanding and working with different cultures and nationalities
• Being a team player
• Must be knowledgeable with Microsoft Excel and Power BI
• Preferred Skills:
  • Have a flair for numbers and an analytic mindset
  • Quick learner of processes and new systems
  • Are able to work effectively with other departments within the business
  • Have organizational skills and are able to manage and understand the importance of follow-up
  • Excellent team-working attitude, within your own as well as the broader team, enabling effective cooperation across the business
  • Effective & professional communication skills – including face-to-face, and online communication with colleagues overseas.. e.g Teams calls/meetings
  • Flexibility and willingness to extend yourself in order to meet the demands of the business

Location: Times Plaza Building, U.N. Avenue corner Taft Avenue, Manila

Work Set up: Work Onsite

About Pearl:

Pearl connects top talent from around the world with US and EU-based startups that care about finding sharp and hungry talent that they can grow with long-term. We provide candidates who pass our vetting process with exclusive upskilling opportunities that enable them to get promoted faster in their new roles. We only work with employers who are looking to make full-time hires they can continuously mentor and promote.

Note: Please avoid submitting multiple applications; you may request assistance to be re-profiled for a different job opening. If you have an ongoing application, please ask for updates from the recruiter handling your application.

About the job:
Role: Executive Assistant
Work schedule: Full Time | 40 hours per week | Monday to Friday, within 8AM to 7PM Pacific Time
Salary Range: US $1,500.00 per month (Dependent on your skills and experience)

About the Role:

In this unique combination role, you'll provide exceptional support to our executive team while also contributing to our marketing efforts. You'll manage the executive calendar, ensure smooth daily operations, and assist with various marketing tasks. This role requires a detail-oriented individual who can prioritize effectively, manage multiple tasks simultaneously, and thrive in a dynamic environment.

Duties and Responsibilities:

• Administrative Support
• Provide exceptional administrative support including handling email correspondence, scheduling meetings, and managing calendars.
• Client Request Management
• Review client requests for quotes and ensure all necessary information is available.
• Prepare and deliver quotes to clients in a timely and accurate manner.
• Maintain accurate and up-to-date records of quotes and follow-up activities.
• Customer Service
• Provide exceptional customer service to clients throughout the quote process, ensuring a smooth and positive experience.

Immediate tasks anticipated for the candidate to fully own on week 1:

• Onboarding and training sessions.
• Setting up and familiarizing with the CEO’s calendar and scheduling tools.
• Reviewing client requests for quotes and initiating the quote preparation process.
• Initiating lead generation activities based on the provided ICP traits.
• Attending introductory meetings with key team members and stakeholders.
• Starting follow-up communications with existing leads and potential clients.

• At least 2 years experience as an Executive Assistant / Quote Coordinator or similar role
• Knowledge of HubSpot, Slack, Bonus: Superhuman, Google Agenda
• Background in sales support and operations.
• Strong attention to detail and accuracy
• Excellent communication and interpersonal skills
• Ability to work independently and as part of a team
• Outgoing and engaging.
• Confident and well-spoken.
• Knows how to present themselves well in external conversations.
• Tech-savvy.
• Proactive and resourceful.

• Fully remote forever–work from anywhere!
• Competitive net salary with opportunity to be paid above median market rate.
• Invaluable access to a network of global industry leaders, paving the way for rapid career growth.
• Mentorship opportunities
• Access to learning and development resources for continuous growth and improvement

About Pearl:

Pearl connects top talent from around the world with US and EU-based startups that care about finding sharp and hungry talent that they can grow with long-term. We provide candidates who pass our vetting process with exclusive upskilling opportunities that enable them to get promoted faster in their new roles. We only work with employers who are looking to make full-time hires they can continuously mentor and promote.

Note: Please avoid submitting multiple applications; you may request assistance to be re-profiled for a different job opening. If you have an ongoing application, please ask for updates from the recruiter handling your application.

About the job:
Role: Executive Assistant
Work schedule: Full Time | 40 hours per week | Overlapping EST & MST
Salary Range: US $1,500.00 per month (Dependent on your skills and experience)
About the Role:

In this unique combination role, you'll provide exceptional support to our executive team while also contributing to our marketing efforts. You'll manage the executive calendar, ensure smooth daily operations, and assist with various marketing tasks. This role requires a detail-oriented individual who can prioritize effectively, manage multiple tasks simultaneously, and thrive in a dynamic environment.

Duties and Responsibilities:

• Executive Support
• Manage day-to-day email, calendar, and task management for senior executives, ensuring their schedules run smoothly and efficiently.
• Customer Support
• Assist customers of our Estimator Marketplace with project submissions.
• Connect customers with construction estimators in our network, providing timely and effective support.
• Professional Communication
• Interface directly and professionally with outside clients, ensuring excellent customer service and support.
• Maintain a high level of professionalism in all interactions, fostering positive relationships with clients.
• Marketing Support
• Assist with marketing-related tasks, including customer outreach.
• Support marketing initiatives to enhance brand visibility and engagement.

Immediate tasks anticipated for the candidate to fully own on week 1:

• Familiarize with existing email, calendar, and task management systems.
• Begin managing executive schedules and emails.
• Start assisting customers with project submissions and connecting them with estimators.
• Set up initial meetings with key team members to understand ongoing projects and customer needs.

• Proven experience as an Executive Assistant.
• Background in customer support and/or marketing roles.
• Has experience using collaboration tools like Office 365, Google Workspace and project management tools
• Excellent knowledge of English with minimal accent.
• Proactive and communicative, able to grasp tasks quickly.
• Comfortable speaking with customers and handling high-level executive tasks.

• Fully remote forever–work from anywhere!
• Competitive net salary with opportunity to be paid above median market rate.
• Invaluable access to a network of global industry leaders, paving the way for rapid career growth.
• Mentorship opportunities
• Access to learning and development resources for continuous growth and improvement

Responsibilities:

● Manage a diverse array of HR projects and processes, including performance management, training, career
development, talent reviews, talent deployment, and compensation and benefits analysis.
● Align HR strategies with business objectives, recommending people management actions to support business goals.
● Develop and implement initiatives for employee retention and engagement.
● Forge robust working relationships across the business and with all employees.
● Offer comprehensive HR support and advice, guiding managers and leaders on labor law throughout the employee
lifecycle.
● Support all aspects of employee relations, encompassing absence management, disciplinary actions, grievances, and
performance issues.
● Keep policies and procedures up-to-date to facilitate the employment, engagement, development, and
management of staff.
● Analyze training needs and devise a training plan with inputs from business heads and resource management.
● Drive alignment and focus at executive levels through strategic planning.
● Interpret people trends and derive insights from data analysis.
● Lead and implement change initiatives to enhance HR operations.

LOOKING FOR FILIPINO CANDIDATES

Position : Engagement Coordinator

Working Hours : Monday-Friday; 8-5 CST with 1 hour lunch 

Salary Range : $1000 - $1500/ month

Holiday : TBD

About the company: 

A network is the world's leading provider of personalized in-home care services. We have over 1,100 independently owned and operated franchise offices worldwide that employ compassionate CAREGivers who share our dedication to enhancing the lives of aging adults and their families. Services span the care continuum, from companionship and personal care to specialized Alzheimer's care and hospice support.

Caring for others is part of our DNA, and that includes caring for your career. The network provides best-in-class training, education, and opportunities for career advancement. It also offers you the opportunity to be part of a supportive family-like culture where you're encouraged to talk with your local office for support, share stories, and seek guidance.

About the job:

The Engagement Coordinator is expected to perform a variety of duties for the engagement of Care Professionals. The Engagement Coordinator is expected to meet the needs of the Care Pros and develop and maintain a workplace culture that retains quality Care Pros.

Duties and Responsibilities:

• Schedule and assist with Care Pro training including training required to meet company Standards and additional optional training.
• Review Care Logs for any anomalies and contact pertinent parties by phone and email.
• Schedule and conduct Care Pro engagement meetings.
• Monitor clock ins and notify appropriate persons when CG is late, etc and follow-up with CG and/or client
• Develop engagement strategies that utilize the 5 Care Pro needs to promote Care Pro retention and satisfaction.
• Work in partnership with the Scheduling and recruiting Departments to review Care Pro schedules with an emphasis on creating high quality matches and extraordinary relationships.
• Monitor, mediate, and log all client and Care Pro activity utilizing the software system.
• Prepare and publish the monthly newsletter within the deadline.
• Assign monthly Empower CEU’s to all care pros and ensure they are paid for the training.
• Plan and successfully execute all Care Pro meetings.
• Following the company Standards; conduct reference checks, work verifications, and drug screens on all Care Pros.
• Alert at risk expired certifications to RRC.
• Assist with New hire onboarding and orientation.
• Maintain regular attendance at the office to execute job responsibilities.
• Demonstrate open and effective communication with the franchise owner, colleagues, Care Pros, clients and family members.
• Adhere to all company policies, procedures and business ethics codes and ensures that they are communicated and implemented within the team.

Secondary Responsibilities: 

• Conduct client/Care Pro introductions as needed.
• Assist when scheduling needs arise such as immediate call offs or all hands on deck
• Answer each employment inquiry in a friendly, professional, and knowledgeable manner. 

Requirements:

• At least 2 years of experience in managing and assisting employee concerns
• WellSky/ClearCare experience is required
• Must demonstrate excellent oral and written communication skills and the ability to listen effectively
• Must have the ability to work independently, maintain confidentiality of information and meet deadlines
• Must demonstrate effective interpersonal skills as well as sound judgment and good decision-making skills
• Must demonstrate discretion, integrity and fair-mindedness consistent with office standards, practices, policies and procedures
• Knowledge of the senior care industry is a plus
• Must have computer skills and be proficient in Excel and Word

Looking for a talented WordPress Virtual Assistant to join PMP’s team. This role is ideal for someone passionate about WordPress skills, web technologies, and providing exceptional web administrative support. We want to hear from you if you have a keen eye for detail and enjoy working in a collaborative environment!

Key Responsibilities:

• Assist with the overall administration and organization of WordPress websites.

• Ensure website features are consistent, adhere to brand guidelines, and are up-to-date.

• Maintain an organized task calendar and ensure deadlines are met.

• Optimize existing website content and files.

• Monitor and fix website issues using WordPress, Cloudflare, and SEO tools.

• Use Google Sheets or Excel to track and analyze website data.

• Maintain accurate records of website metrics and performance indicators.

• Provide regular updates and reports to managers.

• Respond to inquiries and provide support to team members.

• Identify and rectify any discrepancies or issues promptly.

LOOKING FOR FILIPINOS WHO ARE PHILIPPINES-BASED CANDIDATES

We prioritize the processing of one application at a time. If you have applied for multiple job openings within our organization, we kindly request that you direct any update inquiries to the team responsible for handling your initial application.

Position : SOCIAL MEDIA ASSISTANT

Work Hours : Monday to Friday 9am to 5pm ET (can be flexible)

Holidays : Candidates can decide if they want US or PH holidays.; PTO – 15 days annually, accrued at 1.25 per month

Pay Range : USD 800 - 1,300 per month (final salary would depend on your skillset and experience)

Company background: leading investment bank, events platform, and corporate advisory firm

Duties and Responsibilities:

• Content Creation: Develop, curate, and schedule high-quality, engaging content across various social media platforms (LinkedIn, Instagram, YouTube, X).
• Community Engagement: Monitor, respond to, and engage with followers and potential clients to build a strong online presence and foster relationships.
• Analytics & Reporting: Track and analyze social media metrics to measure the effectiveness of campaigns, identify trends, and make data-driven decisions to optimize performance.
• Brand Management: Ensure consistency in voice and branding across all social media channels.
• Campaign Management: Plan and execute social media campaigns, including paid advertising, to promote events, new services, and other key initiatives.
• Industry Research: Stay up-to-date with industry trends, emerging platforms, and best practices to keep the company ahead of the curve.
• Collaboration: Work closely with internal teams, including business development and event management, to align social media strategies with the firm’s business objectives.

• 1-3 years of experience in social media management, preferably within the events, business development, or investment banking industries.
• Proven track record of creating and executing successful social media strategies.
• Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint) is essential.
• Experience with social media analytics and reporting.
• Knowledge of SEO and content marketing principles.
• Ability to multi-task, work under tight deadlines, and manage multiple priorities in a fast-paced, high-stress environment.
• Strong self-management skills, displaying a high level of initiative, effort, and commitment to completing work in a timely manner.
• Comfortable collaborating via email, phone, Zoom, and in-person with colleagues and clients.
• Curiosity and resourcefulness in a dynamic and entrepreneurial environment, with the ability to work calmly, independently, and effectively under deadlines.

Company Profile

Our client is a privately owned, independent company headquartered in Singapore and first established in 2004 with the sole intention of carrying out chemical distribution services, especially to commodity industries in many parts of the world.

The client provides excellent connectivity with emerging markets and firmly believes in timely and perfectly managed procurement services. They offer supply chain management services, inbound/outbound logistics, and chemical products consulting. The client services are always client-based and tailored to the needs and desires of each customer.

The client now operates in 12 regional offices and represents a growing number of businesses that are serving a variety of markets.

This is a great opportunity to gain experience in a company that ensures career advancement to the employees.

Job Overview:

As an Assistant Sales and Marketing Manager, the job will play a crucial role in supervising the sales activities from promotions up to purchase orders.

This job involves maintaining and generating businesses in the Philippines.

Duties and Responsibilities:

• Supervise all sales activities.
• Regular meetings with potential customers and Suppliers.
• Generate new sales. Sourcing for all potential suppliers and customers for the Philippines market.
• Responsible for the procurement from chemical manufacture companies in PH.
• Maintaining existing businesses with Philippines suppliers and customers.
• Other duties as assigned by management.
• Provide market insight for the sales of the company’s products.

• Bachelor degree in Chemical Engineering, Chemical Science, Marketing, or any related courses.
• With at least 3 to 5 years of experience in sales and marketing.
• Must have a background working in the chemical trading industry or manufacturing of raw materials industry.
• Having experience in trading/selling basic commodity/ chemical raw materials is an advantage.
• Good communication skills and fluency in English.
• Detail-oriented, humble, and has initiative to perform.

Job type: Permanent
Employment type: Full-time/Direct Employment
Schedule: Monday to Friday
8:00 am to 5:00 pm OR 9:00 am to 6:00 pm
Location: Ayala Avenue, Makati City (Onsite)
Industry: Chemical Trading / Manufacturing of Raw Materials

​LOOKING FOR FILIPINO CITIZENS RESIDING IN THE PHILIPPINES!!

Position:  Design Studio Assistant

Working Schedule :  Monday - Friday, 9 AM - 5 PM (PST) | 12 AM - 8 AM (Philippine Time)

Salary Range:  $1000-$1500 / Monthly 

ABOUT THE COMPANY
For almost 40 years, The company has been creating innovative homes that inspire and reflect the unique interests of our home buyers. The experience and reputation for developing luxury residential neighborhoods are unmatched, so it’s no surprise we have been awarded over 150 national and regional awards for design excellence, which include: 19 Home of the Year awards, 7 Best Community in the Nation awards, and recognized as American’s Best Builder by the National Association of Homebuilders (NAHB), and numerous other awards.

ABOUT THE ROLE:

The Design Studio Assistant will play a vital role in supporting our design team by managing documentation, scheduling, and communication tasks. This position requires a detail-oriented individual with strong organizational skills to ensure the smooth operation of the design studio.

RESPONSIBILITIES:

• Review and edit client selection templates based on current documentation.
• Manage client documentation through Docusign, ensuring all documents are accurately processed.
• Communicate status updates to the team regarding DocuSign activities.
• Manage the calendar by scheduling client meetings, team meetings, and training sessions.
• Audit client documentation to identify and address any missing items.
• Assist with projects to evaluate multiple client files, ensuring changes or corrections are consistently applied.
• Update and maintain department trackers to ensure accurate record-keeping.
• Contact suppliers to request samples and follow up on delivery.
• Communicate with vendors and trades for status updates on various projects.

QUALIFICATIONS:

• 1-2 years of experience in a similar administrative or assistant role.
• Ability to learn and adapt to new software programs (e.g., Envision, Procore).
• Experience using Adobe for document editing.
• Excellent organizational skills and keen attention to detail.
• Strong work ethic and a proactive attitude.
• Willingness and ability to learn Docusign and manage its processes.
• Strong communication skills, both written and verbal.
• Fluency in English.

DEVICE / CONNECTIVITY REQUIREMENTS:

• At least 50mbps internet speed
• Must have their own Permanent Work From Home Equipment like Laptop and Personal Computer with External Monitor.

​LOOKING FOR FILIPINO CITIZENS RESIDING IN THE PHILIPPINES!!

Position:  Design Studio Assistant

Working Schedule:  Monday - Friday, 9 AM - 5 PM (PST) | 12 AM - 8 AM (Philippine Time)

Salary Range:  $1000-$1500 / Monthly 

ABOUT THE COMPANY
For almost 40 years, The company has been creating innovative homes that inspire and reflect the unique interests of our home buyers. The experience and reputation for developing luxury residential neighborhoods are unmatched, so it’s no surprise we have been awarded over 150 national and regional awards for design excellence, which include: 19 Home of the Year awards, 7 Best Community in the Nation awards, and recognized as American’s Best Builder by the National Association of Homebuilders (NAHB), and numerous other awards.

ABOUT THE ROLE:

The Design Studio Assistant will play a vital role in supporting our design team by managing documentation, scheduling, and communication tasks. This position requires a detail-oriented individual with strong organizational skills to ensure the smooth operation of the design studio.

RESPONSIBILITIES:

• Review and edit client selection templates based on current documentation.
• Manage client documentation through Docusign, ensuring all documents are accurately processed.
• Communicate status updates to the team regarding DocuSign activities.
• Manage the calendar by scheduling client meetings, team meetings, and training sessions.
• Audit client documentation to identify and address any missing items.
• Assist with projects to evaluate multiple client files, ensuring changes or corrections are consistently applied.
• Update and maintain department trackers to ensure accurate record-keeping.
• Contact suppliers to request samples and follow up on delivery.
• Communicate with vendors and trades for status updates on various projects.

QUALIFICATIONS:

• 1-2 years of experience in a similar administrative or assistant role.
• Ability to learn and adapt to new software programs (e.g., Envision, Procore).
• Experience using Adobe for document editing.
• Excellent organizational skills and keen attention to detail.
• Strong work ethic and a proactive attitude.
• Willingness and ability to learn Docusign and manage its processes.
• Strong communication skills, both written and verbal.
• Fluency in English.

DEVICE / CONNECTIVITY REQUIREMENTS:

• At least 50mbps internet speed
• Must have their own Permanent Work From Home Equipment like Laptop and Personal Computer with External Monitor.

Job Summary: The Executive Assistant will be primarily responsible for managing customer service issues, coordinating with our factory, and overseeing operational tasks. This role requires excellent communication skills, problem-solving abilities, and the capability to hire and manage additional customer service representatives as needed.

Salary: PHP 35,000 - 40,000

Key Responsibilities:

**Customer Service:**

- Handle customer service issues, including product replacements and complaints, in a timely and professional manner.

- Maintain a high level of customer satisfaction by providing prompt and effective responses to customer inquiries.

- Develop and implement customer service policies and procedures to improve service quality.

**Operations:**

- Communicate regularly with our manufacturing partner to ensure production schedules are met and any issues are promptly addressed.

- Coordinate logistics for shipping containers, including scheduling cargo ships and arranging pickups at ports.

- Manage relationships with 3PL providers to ensure efficient delivery of products to US, UK, and EU markets.

- Oversee the transloading process when required, ensuring products are correctly transferred between locations.

- Monitor inventory levels and coordinate with the factory and 3PL providers to prevent stockouts and overstock situations.

**Team Management:**

- Assess the need for additional customer service representatives based on business demands.

- Recruit, train, and manage a team of customer service representatives as required.

- Provide ongoing support and development opportunities for the customer service team.

Qualifications:

- Proven experience in a customer service or operations role, preferably within a similar industry.

- Excellent communication and interpersonal skills.

- Strong organizational and multitasking abilities.

- Ability to work independently and make decisions in a fast-paced environment.

- Experience in managing a team and coordinating with external partners.

- Proficiency in using customer service software and Microsoft Office Suite.

Benefits:

- Competitive salary and benefits package.

- Opportunities for professional growth and development.

- A supportive and collaborative work environment.

Position : Virtual Assistant

Working Hours : Monday-Friday; 9AM - 5:30PM AZ Time

Salary: USD 800 - USD 1,500/month

Main Responsibilities:

• Manage and update files and documents, ensuring everything is organized and up-to-date
• Take client-uploaded documents, label them according to the coding process, and store them in the appropriate files
• Prepare and send forms for new clients to electronically sign
• Post content and videos online as I ramp up marketing efforts
• Respond to prospects via email or social media as part of marketing initiatives
• Pull monthly bank and credit card statements
• Assist with technology implementation, updates, and changes
• Possibly manage my email inbox
• Help schedule calls or appointments for me as needed (not often)
• Handle various projects as they arise, such as updating software and creating Google Sheets

• At least 2 years of work experience in operations, administration, or an executive assistant role for a client based in the US/UK/AUS.
• Reliable computer and fast internet connection required, with the ability to call a USA phone number
• Exceptional communicator, with a preference for over-communication
• Strong sense of urgency to complete tasks promptly and accurately
• Unimpeachable character, with a high level of integrity and honesty
• Eagerness to learn and grow both personally and professionally
• Tech-savvy and comfortable navigating new software and apps
• Highly organized and detail-oriented
• Excellent English grammar, both written and verbal
• Personable, with the ability to easily connect with others

**LOOKING FOR FILIPINO CITIZENS BASED IN METRO MANILA OR ANY NEARBY LUZON AREA**

Work Hours             : M - F, 8:30 AM to 5:00 PM, PST/ 12am - 9am, PHT

Salary                       : 1000-1,200 USD

Job responsibilities:

•  Provide a high level of service to all of our business units with focus on: 
• Speed of Service, turning work around in a timely manner
• Creating a High-Quality work product
• Being Highly Responsive to internal customers

• Process and record deal data, timely and accurately
• Compiles and distributes regular recurring reports for weekly update meetings
• Produces presentation materials with direction from management and/or team leads
• Maintains consistency with various company form documents
• Research lease agreements and tenant data to generate summary reports
• Maintains tenant design criteria manuals for each assigned property
• Tracks and monitors all delivery dates required by a lease
• Encode updates about tenants and leases received from Property Management and Leasing teams
• Check emails daily (manage personal inbox and administrative inboxes)
• Sales Data Entry and reporting
• COI Data Entry and reporting
• Edit Site Plans
• Perform other duties as assigned

Qualifications: 

• Bachelor’s degree 
• Minimum 5 years of experience in an administrative support or data compilation role 
• Ability to communicate clearly and effectively, both orally and in writing, with different audiences 
• Team player who is organized, proactive, and works well with others 
• Comfortable working in a high growth organization with a sense of urgency
• Familiarity with commercial leasing language, retail lease agreements and/or paralegal experience a PLUS 
• Prior experience working U.S. hours and shifts 
• Yardi familiarity a PLUS (property accounting software
• Residing in Metro Manila and Luzon (nearby) areas

Must have proficiency in:

• Microsoft Tools (excel, PowerPoint, word, etc
• Google Suite
• Gmail
• Adobe illustrator

Salary: P40,000 to P60,000 (Monthly Package)

Schedule: Monday – Friday (8:00 AM – 5:00 PM AEST)

What are we looking for?

Skills Required:

• 3+ years solid Executive Assistant experience supporting senior management preferably for an Australian business.
• Strong experience with LinkedIn for professional networking.
• Experiencing managing appointments and emails for executives.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)

Nice to Have:

• Australian Client Experience
• Recruitment Firm Experience
• LinkedIn Proficiency

What will you do?

Recruitment Coordination:

• Format and prepare profiles for Associate Advisors and ensure timely submission.
• Conduct LinkedIn outreach activities, including connecting with: Senior Managers in Public Practice, Senior Managers in Public Practice, Tax Accountants in Public Practice, Assistant Manager Accountants in Public Practice, Mortgage Brokers and Loan Processors in Sydney and Melbourne.

Client and Candidate Communication:

• Follow up with candidate feedback with clients.
• Maintain a record of firms currently hiring based on job advertisements and identify relevant contacts on LinkedIn.

Job Market Research:

• Monitor Seek ads focusing on positions such as: Associate Advisors, Financial Planners, and Client Services Managers in Brisbane, Melbourne, and Sydney.
• Document and track information for all hiring firms and their respective contacts.

Administrative Support:

• Maintain accurate and up-to-date records of all recruitment activities and communications.
• Assist in the preparation of recruitment reports and updates for the management team.

Join the awesome team and enjoy these benefits & perks:

• Hybrid (2 days/week, Office-based; 3 days/week, Home-based)
• Medical, Dental Coverage and Life insurance from day 1 of employment
• Paid Vacation and Sick Leave (with Quarterly Sick Leave Conversion)
• Competitive salary package and annual appraisal
• Financial Assistance Program
• Mandatory Government Benefits and 13th Month Pay
• Complimentary Sleeping Quarters, Coffee at no cost
• Complimentary Office Fitness and Wellness Facilities at no cost
• Regular Company Events, Work Life Balance, and Career growth opportunities
• Accessible location at the heart of Metro Manila --- the Mega Tower, EDSA

JOIN CONNECTOS NOW!

ConnectOS is certified as a Great Place to Work and is a top-rated Philippines employer of choice.

Our client, located in Australia, possesses 15 years of experience in assisting businesses in constructing efficient and prosperous hybrid teams. They achieve this by integrating the client's existing team with offshore talent. Utilizing their extensive expertise, they are able to optimize productivity, foster collaboration, and deliver cost-effective outcomes.

#ConnectOS #ConnectOS #TeamConnectOS

Equal Employment Statement

Employment decisions at ConnectOS will be conducted without consideration of factors such as age’, race, color, religion, gender, disability status, sexual orientation, gender identity or expression, genetic information, and marital status. ConnectOS ensures the full confidentiality of the data it processes.

Job Title: Data Assistant

Schedule: 8 am to 12 pm, MST (Part Time)

Salary: $ 900 - 1,500/month

Overview of the Role:

Manage and analyze data to extract meaningful insights that can inform decision-making within the organization. This role involves collecting, cleaning, and organizing data, as well as preparing reports and presentations to communicate findings to stakeholders. Ensuring data confidentiality and security is essential to maintain trust and compliance.

Responsibilities:

• Collect and input data into databases and spreadsheets.
• Conduct data cleaning and quality checks to ensure data accuracy.
• Assist in the analysis of data to identify trends, patterns, and insights.
• Prepare reports and presentations based on data analysis.
• Collaborate with teams to gather data requirements and provide support in data-related projects.
• Manage and organize data files and documents.
• Maintain data confidentiality and security.

• 3-5 years of experience
• Proficient in Microsoft Excel and Data Analysis tools
• Knowledge of data privacy and security regulations is a plus
• Good Communication skills
• Strong attention to detail
• Excellent organization and time management skills
• Basic understanding of data cleaning and quality assurance processes
• Ability to work independently as well as in a team

About Pearl:

Pearl connects top talent from around the world with US and EU-based startups that care about finding sharp and hungry talent they can grow with long-term. We provide candidates who pass our vetting process with exclusive upskilling opportunities that enable them to get promoted faster in their new roles. We only work with employers looking to make full-time hires they can continuously mentor and promote.

Note: Please avoid submitting multiple applications; you may request assistance to be re-profiled for a different job opening. If you have an ongoing application, please ask for updates from the team handling your application.

About the job:
Role: Executive Assistant
Work schedule: Full Time | 40 hours per week | 9 AM to 5 PM Eastern Time (can be flexible)
Salary Range: US$ 1,300 - US$ 1,500.00 per month (Dependent on your skills and experience)

About the Role:

As an Executive Assistant, you will play an integral to the smooth operation of the executive team, starting with onboarding and training to familiarize themselves with company processes and tools. They will also manage executive calendars, arrange travel plans, and assist with operational support, ensuring a seamless workflow. This position offers a unique opportunity to work closely with a talented team on a mission to transform lives through innovative AI-driven cell therapy solutions.

Duties and Responsibilities:

• Scheduling/Time Management: Managing complex calendars for the CEO and five other founders, scheduling meetings, and setting timely reminders.
• Travel Management: Arranging domestic and international travel, including flight reservations, hotel accommodations, and other transportation needs.
• Administrative Tasks: Managing logistics for events, including internal team on-site, company events, and conferences.
• Operational Support: Assisting with ad-hoc projects, research, and analysis, such as expense tracking, invoice processing, and other administrative tasks as required.

• At least 2 years of experience as an Executive Assistant
• Is proficient in the ff tools: Gmail, Slack, WhatsApp, Notion, Google Calendar, Clockwise, DocuSign, Microsoft Office (MSFT), Brex & Notion
• Self-motivated & Proactive: Works independently with minimal supervision, takes initiative, and finds creative solutions.
• Calm Under Pressure: Maintains composure in a fast-paced environment with changing priorities.
• Time Management & Multitasking: Excellent at managing time and handling multiple tasks efficiently.
• Detail-Oriented & Organized: Meticulous and highly organized in all aspects of work.
• Effective Communicator & Tech-Savvy: communicates clearly with team members and clients; comfortable with learning and using new software tools.

• Fully Remote Role
• HMO coverage on your 30th day
• Avenues for career progression and development, potential to advance into leadership roles
• Fast-paced, exposure to the talented team working on the impactful mission

LOOKING FOR FILIPINO CITIZENS BASED IN THE PHILIPPINES

Position: Executive Assistant
Work Hours: M-F 5:00 PM to 5:00 AM Manila time 
Pay Range: $1100 - $1500 monthly

Duties and Responsibilities:

• Support the Chief Executive across a variety of domains.
• Project Management
• Calendar Management
• Email Management
• Special Tasks
• Light Management Work
• Reviewing Metrics
• Customer Service
• Research
• Personal Tasks for CEO

• Tools: Canva, Google Workspace, Office 365, project management tools experience, Monday.com is a plus
• Excellent verbal and written English communication skills
• Seeking a generalist
• Experience in Direct Marketing, E Commerce, Online Sales, Social Media is a plus.
• 5-10 years of experience in the same role
• Strong preference for an experienced candidate who knows how to develop the EA position as the client has never had an EA before. Seeking an experienced, reliable, problem solver, autonomous, proactive, and productive candidate

We prioritize the processing of one active application at a time. If you have applied for multiple job openings within our organization, we kindly request that you direct any update inquiries to the team responsible for handling your initial application.

The Regional HR Manager is responsible for establishing and overseeing all HR functions across the NGO’s operations in Taiwan, Nepal, the Philippines, and Malaysia. This role focuses on setting up a robust HR system from the ground up, including hiring and developing a high-performing HR team. The Regional HR Manager will ensure the development and implementation of HR strategies, policies, and practices that support the NGO’s mission, enhance employee engagement, and comply with local regulations.

Key Responsibilities:

1. HR System Setup and Strategy Development:

• HR Infrastructure: Design and implement a comprehensive HR infrastructure that supports the NGO’s strategic goals and operational needs.
• Policy Development: Develop and standardise HR policies and procedures across regions, ensuring compliance with local labor laws.
• Strategic Alignment: Align HR strategies with the NGO’s mission, vision, and organisational goals to drive effectiveness and efficiency.

2. Recruitment and Talent Management:

• Job Design: Develop detailed job descriptions and specifications for all positions.
• Recruitment Processes: Establish and lead a streamlined recruitment process, including job postings, candidate screening, and interview protocols.
• Onboarding: Design and implement an effective onboarding program to integrate new hires smoothly into the organisation.

3. Hiring and Setting Up HR Team:

• Team Hiring: Take responsibility for hiring and setting up the regional HR team. Define roles, recruit, and onboard HR staff in each operational country.
• Team Development: Mentor and develop the HR team to ensure they have the skills and knowledge needed to support the organisation effectively.

4. Employee Relations and Engagement:

• Work Environment: Create and maintain a positive, inclusive, and collaborative work environment.
• Conflict Resolution: Address employee grievances and mediate conflicts, ensuring fair and consistent resolution.
• Engagement Programs: Develop and implement employee engagement initiatives to foster motivation and commitment.

5. Training and Development:

• Needs Assessment: Conduct training needs assessments to identify skill gaps and development opportunities.
• Program Development: Develop and deliver training programs and professional development opportunities to enhance employee skills and performance.

6. Compliance and Risk Management:

• Legal Compliance: Ensure all HR practices comply with local labor laws and regulations in Taiwan, Nepal, the Philippines, and Malaysia.
• Risk Mitigation: Develop and implement risk management strategies to address potential HR-related risks and ensure organisational resilience.

7. HR Administration and Systems:

• HRIS Implementation: Select, implement, and manage an HR Information System (HRIS) to streamline HR processes and data management.
• Payroll and Benefits: Oversee payroll processing, benefits administration, and ensure accurate and timely compensation for all employees.
• Employee Records: Maintain accurate and confidential employee records in compliance with legal and organisational requirements.

8. Reporting and Analysis:

• HR Metrics: Establish and monitor key HR metrics to assess the effectiveness of HR practices and inform strategic decisions.
• Regular Reporting: Prepare and present regular HR reports and analytics to the Executive Director and other stakeholders.

9. Outsourcing and Vendor Management:

• Outsourcing Decisions: Identify HR functions suitable for outsourcing and manage relationships with external HR service providers.
• Vendor Performance: Monitor the performance of outsourced functions to ensure they meet the NGO’s standards and requirements.

Education:

• Bachelor’s degree in Human Resources, Business Administration, or a related field (Master’s degree preferred).

Experience:

• Minimum of 5-8 years of experience in HR management, with at least 3 years in a regional or multi-country role.
• Proven experience in setting up and implementing HR systems and strategies from the ground up.
• Experience in hiring, developing, and managing an HR team.
• Familiarity with HR practices and labor laws in Taiwan, Nepal, the Philippines, and Malaysia is highly desirable.

Skills and Competencies:

• Strong knowledge of HR principles, practices, and employment laws.
• Excellent communication, interpersonal, and negotiation skills.
• Ability to work effectively in a multicultural and diverse environment.
• Strong organisational and project management skills.
• Proficiency in HRIS and other HR software.

Personal Attributes:

• Passionate about children's education.
• High ethical standards and integrity.
• Strategic thinker with a proactive approach to problem-solving.
• Ability to handle sensitive and confidential information with discretion.
• Flexibility and willingness to travel frequently to different countries.

• Competitive salary
• Relocation support provided
• 2 weeks paid annual leave
• Possible hybrid working structure
• Rewarding and meaningful job that makes an impact on children's education

About Pearl:

Pearl connects top talent from around the world with US and EU-based startups that care about finding sharp and hungry talent that they can grow with long-term. We provide candidates who pass our vetting process with exclusive upskilling opportunities that enable them to get promoted faster in their new roles. We only work with employers who are looking to make full-time hires they can continuously mentor and promote.

Note: Please avoid submitting multiple applications; you may request assistance to be re-profiled for a different job opening. If you have an ongoing application, please ask for updates from the recruiter handling your application.

About the job:
Role: Executive Assistant
Work schedule: Full Time | 40 hours per week |Flexible, UK Time
Salary Range: US $1,500.00 per month (Dependent on your skills and experience)

About the Role:

We are seeking a qualified Executive Assistant to provide comprehensive support to our client and ensure their day-to-day operations run smoothly. This position is ideal for a proactive and resourceful individual who can manage multiple tasks effectively and prioritize competing deadlines.

Duties and Responsibilities:

• Tier 1: Business Support:
• Project/Task Management: Planning, tracking, and executing projects and tasks to meet deadlines and objectives efficiently. Batch tasks to ensure that I get through necessary “busy” work that no one else can execute
• Research: Conducting comprehensive research on various topics to provide valuable insights and information.
• Website and Social Support: Managing website content updates and providing assistance with social media management to enhance online presence.
• Ensure availability/access of data. Help gather relevant quality and financial data. Format to allow trending in Excel. Ensure that reporting gets to necessary parties- banks, etc.
• Support email marketing - coordinate email list and find ways to manage (unsubscribe, etc).
• Creating processes: Setting up automation, sending invoices, making sure the business runs on rails.
• Knowledge Management: Help organize online files in a way that I can find them when needed
• CRM / Customer information management: Organizing and research customer data
• Tier 2: Personal Support:
• Email Management: Organizing and prioritizing incoming messages, ensuring timely responses, and decluttering the inbox.
• Email communication: With clients and their assistants
• Calendar Management: Scheduling appointments, coordinating meetings, and managing commitments to optimize time. Schedule clashes and rebooking.
• Management of bi-weekly meetings with 6 people the client is coaching. Making sure the client doesn’t overload himself.
• Family/Home/Lifestyle Management Support: Assisting with personal tasks such as family event planning.
• Making sure the client is not overloaded: Telling the client when he’s too overloaded and helping to rearrange appointments
• Tier 3: Growth Support:
• Process Improvement: Analyzing existing processes and identifying areas for enhancement to optimize productivity and efficiency.
• Thought Partner: Engaging in strategic discussions and providing valuable input and perspectives to support decision-making.

• Minimum of 3 years of experience as an Executive / Personal Assistant
• Proficient different tools such as Google Workspace, Convert Kit, Notion, WhatsApp, CRM tools and pipedrive
• Strong organizational, time management, and multitasking skills.
• Excellent communication, interpersonal, and writing skills.
• Ability to learn new software programs and adapt to changing priorities.
• Discretion, tact, and the ability to maintain confidentiality.
• A positive attitude, willingness to learn, and a passion for supporting a dynamic team.

• Fully Remote Role
• Collaborate with great minds who have worked with companies like Apple and Tesla
• Avenues for career progression and development, potential to advance into leadership rol