Total 272 Junior Executive human resource assistant job vacancies in The Philippines

The Farms Safety & Environment Assistant will perform safety, health and environment related routine clerical duties to support the farm organization.

Duties and Responsibilities:

• Performs duties including monitoring and updating of SHE files, forms and internal reports.
• Data collection for regulatory report preparation.
• Support in the preparation of SHE permit requirements and applications.
• Copies, sorts, and files records related to SHE activities, business transactions, and other matters.
• Prepares letters, memos, forms, and reports according to written or verbal    instructions.

Other Tasks:

• Actively participate in all company programs and activities under quality improvement, safety & security, sustainability, corporate social responsibility,  risk management etc. 

• Performs other tasks related to the job as may be assigned by the immediate superior.

The Processing Assistant is responsible for the data capture of invoices, validation and quality control of documents by working to agreed guidelines to ensure excellent service is delivered to our Customers.

The Processing Assistant ensures performance and quality standards are met in accordance with Departmental Key Performance Indicators

• Completing end to end workflow within Managed Service to ensure business as usual is delivered for the Department.
• Personal contribution to delivery of departmental metrics.
• Contribution to operational policies and procedures to improve efficiency & service delivery.
• Evidence of alignment with ground rules & behavioral approach to support collaborative working and high performing teams.

The Sales and Marketing Assistant provides essential support for the sales team. The incumbent is responsible for the efficient handling of sales orders and helping to improve the productivity of field sales personnel to achieve set sales targets.

Duties and Responsibilities:

• Process, consolidate, and monitor purchase orders.
• Prepare necessary documents and presentation for an account showroom visit.
• Make sure that all required items are available for showroom visits.
• Provide sales support by attending to customer inquiries, concerns, and complaints.
• Prepares sales documentation such as but not limited to:
  • Sales report
  • Product performance
  • Business reviews
  • Another document based on raw data.
  • Monitor the performance of the handled accounts and provide feedback to the respective account officer in charge.
  • Ensure product awareness of the company’s product portfolio in every account being handled.
  • Price structure
  • Designs and models availability
  • History
  • Manufacturing process
  • Distribution and delivery and warranty
  • Maintain records of sales and compare them with targets to help the sales manager and account officer to monitor the team’s progress.

WHAT WILL YOU DO

• Assist in the coordination of content creation activities, including planning, scheduling, and tracking production timelines.
• Collaborate with writers, designers, and other team members to ensure the timely delivery of content assets.
•  Provide support in the production of various content types, including blog posts, social media content, videos, and graphics.
• Assist in gathering and organizing assets for content creation.
• Conduct quality checks on content to ensure accuracy, consistency, and alignment with brand guidelines.
• Work closely with the team to address any revisions or improvements needed in the content.
•  Maintain and update content calendars, ensuring alignment with marketing and business goals.
• Monitor deadlines and proactively communicate with team members to keep projects on schedule.
•  Organize and maintain a digital library of content assets, ensuring easy accessibility for the team.
• Assist in archiving and cataloging content for future reference.
• Collaborate with cross-functional teams, including marketing, design, and communications, to gather input and feedback on content projects.
• Act as a liaison between team members to facilitate effective communication.

WHAT WE’LL LIKE ABOUT YOU

YOU HAVE…

• Bachelor's degree in marketing, communications, or a related field.
• 2 years of experience in content creation, production, or a related role.
• Experience with content management systems and production tools is a plus.
• Strong organizational and multitasking abilities with a keen attention to detail.
• Ability to prioritize tasks and manage time efficiently.
•  Excellent written and verbal communication skills.
• Ability to collaborate effectively with team members and stakeholders.
• Familiarity with content creation tools, project management software, and digital asset management systems.
• A creative mindset with the ability to contribute innovative ideas to enhance content quality.

LOOKING FOR FILIPINO CITIZENS BASED IN THE PHILIPPINES 

Position:   Office Assistant

Client Name: TBD

Working Hours: Mondays to Fridays 9 AM-6 PM Central Standard Time

Holidays: US Holidays (New Year's Day, Good Friday, Memorial Day, Fourth of July, Labor Day, Veterans Day, Thanksgiving, Day after Thanksgiving, Christmas)

Benefits: PTO 5 days, 10 vacation days. These can be used starting six months after the start date.

Salary Range: $900-$1500/month

Scope of the Role 

We are seeking a reliable and highly organized office assistant to join our client team. The office assistant will be responsible for but not limited to providing administrative support and helping ensure the smooth operation of our office. This role involves a variety of tasks, including clerical, administrative, and organizational duties.

Duties and responsibilities: 

• Take incoming calls and text messages from residents. Must be prompt and attentive with all incoming communication.
• Answer applicant questions.
• Contact property vendors to coordinate estimates and work completion.
• Complete legal documents by entering names, dates, etc. (leases, notices, etc.).
• Update resident profiles in management software (attach PDFs, add notes from calls, etc.).

• 2+ years of experience as an office assistant, administrative assistant, or similar role.
• Proficiency in Microsoft Office Suite, Google Suite, and other office equipment.
• Solid background in Property Management and Back-office
• Experience with RentManager is a plus.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Exceptional attention to detail and accuracy in all work.
• Strong written and verbal communication skills in both English and Spanish.
• Ability to work independently and as part of a team, with a positive and proactive attitude.
• willingness and ability to work unsupervised in a self-motivated environment.
• Comfortable talking with clients via phone or text.

Hi! We’re Smartsourcing, looking for an Accountant Assistant who can work with us full-time and on-site!

Earn up to P35,000!

Where?

LOOKING FOR FILIPINO CITIZENS RESIDING IN THE PHILIPPINES!

Position : Administrative and Social Media Assistant

Working Hours : 9:00AM-5:00PM Dublin, Ireland Time zone

Salary Range : 900-1500 USD

Duties and Responsibilities:

• Provide administrative support such as scheduling meetings, answering phone calls, and managing emails.
• Create, schedule, and maintain social media content across multiple platforms, including Facebook, Instagram, Twitter, and LinkedIn.
• Work on our podcast, assist in content planning, editing and promoting across various social media platforms.
• Engage with our online community and respond to comments and requests on social media platforms.
• Assist other teams with administrative tasks as required.

• 2+ years of relevant experience
• Experience in an administrative role is preferred.
• Excellent written and verbal communication skills.
• Proficiency in using social media platforms and related software applications.
• Experience in podcast production is an advantage.

• Must have a proactive attitude and the ability to work independently.

• Ability to work with Irish businesses.
• Must be able to multitask and prioritize in a fast-paced environment.

Tools:

• Youtube
• Instagram
• Any podcast/video/audio editing tool
• Mail
• Google Drive
• Google Workspace
• Thinkific (big plus)
• Canva
• Klaviyo (big plus)

Our client provides mobile imaging services — be it in a Residential Aged Care facility or at home. They currently offer services in Melbourne, Brisbane, Adelaide, and now the Western suburbs of Sydney to fast-track a convenient pathway to X-Ray and Ultrasound examinations at the bedside.

They are now looking to hire an Administrative Assistant as an addition to their growing team.

Job Responsibilities:

• Mandatory weekend works

• Accepting request forms and performing data entry
• Facilitating bookings and assigning tasks to technicians
• Sending out reports
• Verifying booking details
• Confirming request information
• Generating invoices
• Processing receipts
• Engaging in telephone communication with customers and handling a high volume of incoming and outgoing calls
• Inputting data into various systems
• Reading and responding to emails
• Managing calendars

• Must have some medical background or any prior experience in the medical industry.
• Strong verbal and written English skills
• Must have experience handling customers through phone
• High level of patience and tolerance on the phone
• Computer savvy
• Must be empathetic, enthusiastic, and reliable
• A "can-do" attitude to everything you do
• Excellent organisational and time management skills
• Proven ability to manage multiple tasks
• Excellent working PC/Laptop
• Reliable wired internet connection
• Noise-canceling headset
• Quiet work environment
• Must be willing to work on a fixed weekend schedule.

• Permanent work-from-home set-up
• Dayshift (Australian business hours)
• Full-time job
• HMO
• Paid leave
• Christmas Bonus

Apt Resources, a dynamic and fast-growing HR consultancy firm, is seeking an energetic and enthusiastic Office Assistant/Recruiter to join our team. This role offers a unique opportunity to contribute to both administrative tasks and recruiting efforts within our company.

As the Office Assistant/Recruiter, you will be responsible for providing support to our team members and assisting in basic recruiting procedures. You will play a crucial role in ensuring the smooth functioning of our office while also contributing to our talent acquisition efforts.

Responsibilities:

• Perform general administrative tasks, such as managing phone calls, emails, and other correspondence
• Assist in maintaining office supplies and equipment
• Coordinate and schedule appointments and meetings
• Assist in basic recruiting procedures, including screening and shortlisting candidates
• Support the recruitment team in job advertising and posting
• Conduct initial interviews and assessments of candidates
• Maintain accurate and up-to-date candidate records
• Assist in other HR-related tasks and projects as needed

• Proven experience in office administration or related roles
• Experience or interest in recruiting and talent acquisition
• Highly energetic and enthusiastic, with a positive attitude
• Excellent communication skills, both verbal and written
• Strong organizational and time-management abilities
• Proficiency in MS Office and other relevant software
• Ability to multitask and prioritize tasks effectively
• Attention to detail and problem-solving skills
• High school diploma or equivalent; additional qualifications in administration or HR are a plus

Php 11,000 to 15,000 plus incentives

***LOOKING FOR FILIPINOS OR PHILIPPINES-BASED CANDIDATES***

We prioritize the processing of one application at a time. If you have applied for multiple job openings within our organization, we kindly request that you direct any update inquiries to the team responsible for handling your initial application.

Position: Admin Assistant (Full-time)

Salary: 900-1500 USD/month (depends on skills and years of experience)

Working Hours: M-F from 9am to 5pm CST/11pm to 7am Philippine Standard Time

About the Company:

We are a consortium of the country's premier vacation rental companies. Our mission is to support, empower, and grow established local property management companies throughout major vacation destinations in the United States. We offer a range of services, including marketing, revenue management, and operational support, to uplift our local businesses and provide an exceptional experience for rental property owners and their guests.

Responsibilities:

• Assist in the onboarding of new properties client finds.
• Assistance with listing descriptions.
• Upload photographs into one system and arrange them in a specific sequence, in the most appealing way to attract buyers' attention.
• Conduct research, for example, search for beach access when purchasing a property.
• Add new clients to the email list on Hubspot.
• Provide general administrative support to the team, including scheduling appointments, coordinating meetings, and managing calendars.

• Proven experience as an administrative assistant in Vacation Rental Property Management or a similar line of business.
• Proficiency in HubSpot, Microsoft Excel and Google Sheet. Knowledge with ChatGPT is a plus.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Good written and verbal communication skills.
• Ability to multitask and prioritize tasks effectively.

Position : Virtual Assistant

Working Hours : TBD

Salary Range : $900 - $1,500/month

Main Responsibilities

• CEO calendar and appointment management via HoneyBook.
• Regular updates to training manuals for employees.
• Contract uploading and organization within Honeybook.
• SOP compilation and organization on dedicated software.
• Comprehensive management of our Google Drive system.
• Integration of tech platforms via Zapier.
• Spreadsheet data analysis and organization for targeted marketing efforts.
• CRM data evaluation and organization within Active Campaign.
• CEO's personal and family calendar maintenance.
• Prompt response and delegation for online leads.
• Managing rental requests via Airbnb and channel management software.
• Creation and upkeep of rental listings in adherence to our SOP.
• Consolidation of employee time reports via Toggl.
• Reconciliation of receipts linked to client purchases.

Qualifications

• Minimum of 3 years as a Virtual Assistant.
• At least 2 years of hands-on Customer Service experience.
• Proficiency in Word, Excel, PDF, Google Drive, Gmail, Calendar, and File management.
• Exceptional computer literacy and time management skills.
• Stellar written and verbal communication skills.
• Undergraduate degree in Business Administration, Management, or a related field.

Application Requirements:

• In your cover letter, kindly address the following:
• Enumerate your top five personal values
• Detail your favorite activities outside of work
• Define the characteristics of a personal concierge in your view.

LOOKING FOR FILIPINOS CURRENTLY RESIDING IN THE PHILIPPINES!!!

Working Hours : Monday to Friday, 8AM-5PM, Central (10PM-7AM, Manila)

Salary Range : 800-1200 USD

Holiday : TBD

• Manage and triage email communications, ensuring effective internal and external communication within both Defacto Sound and Twenty Thousand Hertz.
• Write and draft emails and messages on behalf of the business owner & key staff, matching their style and ensuring accuracy.
• Prepare responses for the business owner & key staff’s review and send them out in a timely manner.
• Book travel and appointments, managing schedules to ensure efficient time management across both entities.
• Maintain and update CRM (Hubspot) with necessary information pertinent to both Defacto Sound and Twenty Thousand Hertz.
• Handle various administrative and time-sensitive errands, providing support wherever needed.
• Conduct data entry and research tasks as required, contributing to the smooth functioning of operations.
• Research vendors, gifts, and service providers to support business needs.
• Prepare and edit documents, presentations, and reports for both companies.
• Keep a meticulous record of activities on Google Calendar, ensuring organized scheduling.
• Assist with podcast operations, posting, and reporting.
• As this role is open-ended, you may be required to undertake other tasks as needed, providing a dynamic and varied work environment.

Qualifications:

• At least 2 years of experience working as a Virtual Assistant
• Possess extremely proficient American English
• Very strong proficiency in American-style writing.
• Extensive experience with Gmail.
• Skilled in using Google Sheets and Google Calendar.
• Familiarity with Slack and other communication tools.
• Ability to effectively manage and triage email communications.
• Competence in drafting and writing emails and messages from dictation.
• Capability of handling administrative and time-sensitive tasks efficiently.
• Proactive, joyful, energetic, empathetic, hard-working, and passionate.

Must be proficient in the following tools:

• Slack
• Gmail
• Google Calendar

Good to have experience in the following:

• GSuite 
• HubSpot 
• MailChimp 
• LinkedIn (relationship managing)
• ChatGPT

We are seeking a highly motivated and organized individual to join our growing team as a Business Administration Back Office professional. This is a critical role that plays a vital role in the smooth operation of our client’s business.

Your attention to detail and organizational skills will be instrumental in ensuring the business functions flawlessly, handling administration, supporting multiple departments, and maintaining efficient procedures.

• Bachelor's degree or qualification in Business Administration or a related field.
• Minimum of 3+ in a business administration role
• Proficiency in office software and applications (e.g., Microsoft Office Suite, Google Workspace, etc.).
• Demonstrates familiarity with customer relationship management (CRM) software or database management systems (DBMS)
• Meticulous and detail-oriented with strong organizational and time management skills.
• Excellent verbal and written communication skills.            
• Knowledge of basic accounting principles is a plus.

Standard Job Benefits:

• HMO on Day 1
• Work from Home Set Up
• Paid Time-Off
• Quarterly Sick-Leave conversion
• Paid Government-Mandated Benefits (SSS, PHIC, Pag-IBIG)
• Equipment provided.

Standard Job Highlights:

• Work-life balance
• Career growth and development opportunities
• Stable organization and industry leader
• Collaborative and fruitful company culture

**ONLY OPEN TO FILIPINOS OR PHILIPPINES-BASED CANDIDATES**

Position: Administrative Assistant

Salary Range: $800 - $1000/month (depending on qualifications and experience)

Working Hours: Monday to Friday, 9:00 AM to 5:00 PM EST (9:00 PM to 5:00 AM Philippines Time)

About the Company:

Support Shepherd is a customer service oriented company that provides assistance to clients in various industries. Our focus is delivering exceptional support and solutions to help businesses thrive.

Responsibilities:

• Manage incoming and outgoing correspondence, emails, and phone calls
• Schedule appointments and coordinate meetings and events
• Organize and maintain files, records, and documents
• Perform data entry and update databases
• Assist in preparing reports, presentations, and other documents
• Maintain office supplies and equipment
• Provide general administrative support to the team

Requirements:

• Proven experience as an administrative assistant or in a similar role
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Proficient in Microsoft Office, specifically Word, Excel, and Outlook
• Attention to detail and accuracy
• Ability to multitask and prioritize tasks effectively
• Problem-solving and decision-making skills
• Ability to maintain confidentiality and handle sensitive information
• Positive attitude and willingness to learn

• Minimum 2 years of experience as an administrative assistant or in a similar role
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Attention to detail and accuracy
• Ability to multitask and prioritize effectively
• Problem-solving and decision-making abilities
• Ability to maintain confidentiality and handle sensitive information
• Positive attitude and willingness to learn

5 days of Paid Time Off per year

Hi! We’re Smartsourcing, looking for an Accountant Assistant who can work with us full-time and on-site!
Earn up to P40,000!

As an Accountant Assistant,

you will play a key role in supporting our client’s finance department in various tasks related to financial record-keeping and reporting. This position is ideal for an individual with a strong aptitude for numbers and a passion for contributing to the success of a dynamic organization.

Some of the things we expect you to do are to:

• Financial reporting – month-end close, balance sheet reconciliations, sub-ledger reconciliations, journal preparation, entry of payables and receivables, and bank reconciliations. 
• Payroll – assist in the preparation of fortnightly and monthly payroll 5% 
• Asset Management – assist the Financial Controller in maintaining the entities asset register as required, as well as maintenance of the vehicle register
• Day-to-day accounting and administration functions
• Invoicing of sponsors and Academy players 

We would need you to be or have the following:

• Bachelor's degree in Accounting, Finance, or a related field. CPA is a huge plus but not essential
• Minimum of 2 years of experience in accounting or finance, preferably in a fast-paced retail environment
• Strong understanding of financial reporting standards
• Proficiency in accounting software (Xero) and Microsoft Excel (Advance); experience with other ERP systems is a plus
• Experience with payroll processing software and knowledge of (Australian) payroll regulations and compliance
• Excellent analytical skills with keen attention to detail
• Strong communication and interpersonal skills, with the ability to collaborate effectively with cross-functional and cross borders teams
• Highly organized and proactive, demonstrating a strong work ethic and a willingness to take initiative to streamline processes

Be a part of the Smartsourcing crew

MySigrid is looking for a dynamic and self-motivated Virtual Assistant to join our team. This individual must ensure that all stated, unstated, and anticipated needs of the clients are cared for and actioned with the highest quality, regardless of who worked on the task. You will be responsible for managing the client and their expectations, managing usage and available resources, and promoting the values of MySigrid.

WHO WE ARE

MySigrid is a Premium Executive and Personal Assistance Service staffed by humans powered by technology. We provide the right people, platform, and processes to optimize busy executives’ lives, allowing them to outsource the day-to-day activities that keep their personal and professional lives on time and on target. We aim to democratize access to executive support and to create jobs using technology instead of replacing them.

We use MySigrid, our proprietary Collaboration & Task Management Platform, to solve tasks efficiently and collectively - improving quality, reducing human error, and increasing speed. MySigrid is a ‘state-of-the-art’ technology platform designed to optimize the work processes of our Executive Assistants, allowing them to deliver world-class remote support to multiple clients, as well as giving them the flexibility to configure an optimal work/life balance.

YOUR ROLE AS VIRTUAL ASSISTANT

• Efficiently handle calendar organization, event registrations, and restaurant reservations.
• Coordinate networking plans, facilitate communication, and conduct comprehensive agent research.
• Manage communication channels and scheduling activities, ensuring optimal time management by exercising judgment to make necessary adjustments.
• Participate in calls, craft concise recap emails outlining next steps, and delegate tasks as required.
• Actively engage in webinars, capturing essential notes for future reference.
• Conduct thorough audits of files, ensuring accurate contact information, consistent document naming, and completeness.
• Prepare meticulous meeting materials and necessary follow-up documents for seamless post-meeting actions.
• Confirm upcoming day's meetings, ensuring preparedness and timeliness.
• Diligently maintain and organize client-related notes in spreadsheets for efficient access and reference.
• Facilitate bookings for inspections and vendors, ensuring smooth operations.
• Coordinate and schedule showings and tours efficiently.
• Manage and organize travel logistics effectively.
• Oversee and drive the development of special projects as assigned.
• Monitor and promptly respond to phone lines predominantly via text for efficient communication.

As a minimum, we expect candidates to meet the following requirements:

• Demonstrate robust organizational, project management, and problem-solving prowess coupled with exceptional multitasking abilities.
• Proactively anticipate requirements and address them effectively.
• Exhibit outstanding oral and written communication proficiency.
• Skillfully research, organize and synthesize information and materials from diverse sources.
• Showcase proficiency in utilizing G Suite applications effectively.
• Excel in meeting project deadlines while adeptly managing immediate demands.
• Apply critical thinking skills to propel project progression and success.
• Showcase the ability to take ownership of your role and responsibilities with minimal supervision.

At MySigrid, we aim to ensure the professional and personal growth of all our employees:

• Vacation leave and Sick leave credits.
• HMO Package for the employee and two dependents.
• Reimbursable internet charges.
• Comprehensive training and continuous learning advantages.
• Opportunity to contribute to new technology and help develop a high-end system that assists humans by optimizing their work processes.
• High importance to work-life balance with the opportunity to work from home part of the week.
• Opportunity to venture into other areas of the business as you continue to contribute to the growth of the company.
• Be part of a dynamic team of specialists who openly and willingly share their knowledge with their colleagues.
• Work in a corporate culture that encourages collaboration, with an emphasis on our core values: Integrity, Passion, Teamwork and Respect, Proactiveness, Accountability, and Determination.

Co-Working days

MySigrid has co-working offices in BGC, Ortigas, and Makati where the whole team meets twice a month at a minimum.