Total 6 office administrator job vacancies in Muntinlupa City

THE CHALLENGE 

• Assists in administrative duties which may include but not limited to handling building gatepass, work permit, phone calls, e-mails and mailing processes. 

• Ensures cleanliness and orderliness of office common areas and small offices 

• Keep track of Conference Room/Meeting Rooms schedule. 

• Take Minutes of Meeting and update internal web page and spreadsheet 

• Coordination with Admin office for office issues such as but not limited to : elevator, Floor Comfort Rooms, A/C, Parking Slots. 

• Ensures timely processing of all necessary government permits and safekeeping of e-files. 

• Acts as Petty Cash Custodian, and ensure that receipts and transactions are in accordance to the standards set by the Company 

• Acts as the Welcome Assistant/Receptionist and make sure that visitors are attended to. 

• Assists VIPs, Colleagues and Clients with their needs such as but not limited to booking flights, restaurants reservation, etc. Making sure that they are comfortable during their stay. 

• Acts as Procurement Assistant and help in looking for at least 3 suppliers/contractors per requirement. 

• Monitors Preventive maintenance with the end goal of cost saving for repairs and longer use of equipment  

• Periodic rounds to make sure that office house rules are followed, as well as physical security and clear desk policy and issue necessary notice to employees to explain 

• Acts as champion for Health & Safety when in duty 

• Supplies inventory. Monitoring and reordering 

• BCP incharge incase of unwated visitors 

• Coordinates with Head Office for office reportorial requirements. 

Join Octal Philippines Inc. as an Active Directory Administrator, where you will play a vital role in ensuring the reliability, security, and efficiency of our IT infrastructure. You will be responsible for managing our Active Directory environments, implementing best practices for Group Policy, and ensuring seamless operations across multiple forests. Your expertise will help mitigate risks and ensure that our systems remain stable and up-to-date.

• Bachelor’s degree in computer science, Information Technology, or a related field (or equivalent experience).
• At least 4 years’ experience in an organization with a large level, 24x7, mission critical operations environment supporting enterprise systems.
• Able to troubleshoot complex Active Directory problems, develop effective solutions, and work with teams to implement remedies.
• Good verbal and written communication and listening skills; computer literate, detailoriented and meticulous, accounting-related technical skills and knowledge; basic program facilitation, presentation skills, knowledgeable in software development life cycle, knowledgeable in training needs analysis, conceptualizing training plan and assessment of training programs. Ensuring maximum efficiency, effectiveness, flexibility and responsiveness to the assessment, design and implementation.
• Self-motivated, multi-task oriented, high maturity level, physically and mentally healthy, above average work ethics
• Strong communication and teamwork abilities.

Primary Responsibilities     

This role involves sample registration into LIMS (Laboratory Information Management System) based on clients’ requests, prepares customer invoices and statements, distribute to clients’ accounts payable contacts.

Specific Responsibilities     

• Registers samples onto LIMS based on client’s request and/or Sample Submission Form (SSF) to create work orders accurately.
• Communicates any discrepancies or other issues relating to the SSF or other aspects of the clients requests to supervisor or appropriate Canadian resource for resolution
• Applies correct QC protocols to each work order to ensure it meets QP21 guidelines and clients requirements. Liaises with relevant QC chemists and Canadian management when requirements are unclear.
• Generates Acknowledgement for Work Order and distributes to clients.
• Links appropriate price list and sales quotations to work orders.
• Ensures clients test requests and invoicing instructions are followed to help improve efficiency for production.
• Generates customer invoices and statements, and distributes to clients’ accounts payable contacts
• Follows up with clients regarding payment.
• Accountable for accurate and timely data input.
• Maintains and prepares reports from manual or electronic files, inventories, mailing lists and databases.
• Follow all company health, safety and environmental policies.
• May be assigned and coordinate special or ad hoc projects as needed.

The Active Directory Administrator/Officer ensures availability and reliability of in maintaining the stability and performance of our IT systems. You will be responsible for administration of Active Directory/Group Policy and maintaining the servers and related components to identify and resolve potential issues before they impact our productions. The accountability list specific to the individual will be provided by the hiring manager.

Responsibilities:

• Create/Delete, modify, and troubleshoot Group Policies
• The Active Directory / Group Policy Administrator will support the day-to-day operations of multiple Active Directory Environments, to include proper functioning of the systems, the health of multiple forests, view logs, and troubleshoot problems as they arise
• The Administrator will keep the Active Directory environment up to date with the latest Microsoft updates/patches.
• Fulfills work requests and resolves issues presented to the team through our corporate Service Desk Management tool for work prioritization and tracking.
• Identify and resolve incidents or problem within the target service level agreement (SLA)
• Assess risks and provide controls or mitigations to come up actions that will lower the possibility of operational disruption garnered from monitoring systems, operational incidents, and other sources.
• Reviews, identifies, and recommends enhancements to work processes, outputs and standard with other departments or sections within the group in accordance with best practices.
• Adhere to the organization, information technology, and Security policies and quality procedures.
• Monitors and ensures configuration items are updated.
• Adhere to change management process and procedures.
• Adhere to project timelines and ensure that statuses are up-to-date and executed and all processes required to complete tasks are followed correctly.
• Manage operations and assists on projects related to systems integration supporting IT Services.
• Consult and inform section/department manager regarding operational or project activities that requires attention such as incidents, needed resources, or information.
• Participates on disaster recovery or business continuity planning, testing and execution.
• Review, identify, and recommends processes with regards to disaster recovery or business continuity as part of the continuous improvement associated with planning, testing and execution.
• Maintains backups and access to IT services related components.
• Review, identify, and recommend processes with regards to COBIT framework as part of the continuous improvement associated with planning and execution.

• Bachelor’s degree in computer science, Information Technology, or a related field (or equivalent experience).
• At least 4 years’ experience in an organization with a large level, 24x7, mission critical operations environment supporting enterprise systems.
• Able to troubleshoot complex Active Directory problems, develop effective solutions, and work with teams to implement remedies.
• Good verbal and written communication and listening skills; computer literate, detail oriented and meticulous, accounting-related technical skills and knowledge; basic program facilitation, presentation skills, knowledgeable in software development life cycle, knowledgeable in training needs analysis, conceptualizing training plan and assessment of training programs. Ensuring maximum efficiency, effectiveness, flexibility and responsiveness to the assessment, design and implementation.
• Self-motivated, multi-task oriented, high maturity level, physically and mentally healthy, above average work ethics
• Strong communication and teamwork abilities.

• Government Mandated Benefits
• HMO
• Leaves

At Octal Philippines Inc., we are on the lookout for a talented Cloud Administrator to join our dynamic team. As a Cloud Administrator, you will be responsible for managing our cloud infrastructure, ensuring that our cloud-based systems run efficiently and securely. You will play a pivotal role in deploying applications, managing user access, and providing technical support. Your expertise will help maintain and optimize cloud resources, guaranteeing the highest levels of availability, performance, and security for our operations.

QUALIFICATIONS

• IT Course or Bachelors Degree, with a technical major, such as engineering or computer science.

• Two to six years of AWS Cloud Systems Operation

• Web Application Deployment and Operations.

• Comfortable with the following technologies

AWS Services: VPC, AutoScaling, EC2, ECS, ELB, S3, RDS, CloudFront, IAM, CloudTrail, GuardDuty and ServiceHub

o Serverless compute using AWS Fargate

o Operating System: Linux and Windows

o Web Application Deployment (IIS, Apache, NginX) and .Net Deployment using AWS CodePipelines.

o Automation using - PowerShell, Bash Shell - Terraform and CloudFormation (Infra as Code)

Familiarity with the following technologies :

o Cloud: Azure

o Content Delivery Network (Akamai)

o DNS and Domain management (GoDaddy and Route53)

o Backup systems in AWS and services like Rubrik

Gov't Mandatory.

Others will be discuss

Responsibilities:

• Maintain and support the organization's network infrastructure to ensure high availability and performance.
• Configure, manage, and troubleshoot network hardware including routers, switches, firewalls, and access points.
• Monitor network performance and conduct network assessments to identify and resolve potential issues.
• Implement security measures to protect the network from unauthorized access and vulnerabilities.
• Collaborate with IT teams to design and deploy scalable network solutions.
• Document network configurations, policies, and procedures for compliance and future reference.

• The candidate should be able to manage the downtime of network servers and links.  
• Be able to manage firewall, security and adhere to BSP IT requirements.
•  Good to have a banking background.