Total 134 Full-time Others/Any procurement administrator job vacancies in The Philippines

Work Setup and Location: On-Site, Arayat st., Mandaluyong, Metro Manila

Work Schedule: Morning or Afternoon shift, Monday-Friday (8-hour shift only)

Experience Level: 3-5 years

No. of employees required: 20

About the Role:

We are looking for an experienced System Administrator to join our IT team. As a System Administrator, you will be responsible for maintaining and supporting our organization's IT infrastructure, including servers, operating systems, storage systems, and network components. You will ensure the availability, performance, and security of all systems, performing regular system maintenance, troubleshooting issues, and supporting infrastructure projects. You will also work closely with other IT teams to implement new systems and ensure their proper integration into the environment.

Key Responsibilities:

System Installation and Configuration

• Install, configure, and maintain servers (physical and virtual) across different operating systems (e.g., Windows, Linux, UNIX).
• Manage server environments, including provisioning, patching, and lifecycle management.
• Ensure the proper installation and configuration of operating systems, database systems, applications, and security tools.

System Maintenance and Monitoring

• Regularly monitor system performance, availability, and security across various platforms.
• Perform scheduled maintenance tasks, such as updates, patches, and system backups.
• Monitor server health, system logs, and performance metrics to identify potential issues.
• Implement system monitoring tools to proactively detect and resolve system-related issues.

Troubleshooting and Issue Resolution

• Investigate, diagnose, and resolve system issues, including hardware, software, and network-related problems.
• Provide technical support to internal teams and end-users for system-related issues.
• Troubleshoot and resolve system errors, performance degradation, and system outages, minimizing downtime.
• Perform root cause analysis of recurring system issues and take steps to prevent future occurrences.

System Security Management

• Implement and maintain security measures to protect systems and data, including access control, encryption, and security protocols.
• Regularly perform security audits and system vulnerability assessments.
• Apply security patches and updates to operating systems, software, and infrastructure components.
• Configure firewalls, antivirus tools, and intrusion detection systems to safeguard the organization’s IT environment.
• Manage user access controls and permissions to ensure the integrity and confidentiality of critical systems.

Backup and Disaster Recovery

• Manage backup systems to ensure that critical data and system configurations are securely backed up.
• Perform regular system data recovery tests and disaster recovery drills.
• Create and maintain disaster recovery plans for systems and infrastructure to ensure business continuity in case of failure.
• Develop and implement strategies for data retention and backup management, ensuring compliance with organizational policies.

Documentation and Reporting

• Maintain comprehensive system documentation, including configurations, troubleshooting procedures, and backup schedules.
• Create detailed reports on system performance, security incidents, and system uptime.
• Document system changes, updates, and maintenance activities, ensuring that records are up-to-date and accurate.
• Prepare reports and presentations for senior management and stakeholders regarding system health and improvements.

System Optimization

• Perform system tuning and optimization to enhance the performance and reliability of systems.
• Recommend and implement new technologies, tools, or best practices to improve system efficiency.
• Analyze system logs, data usage, and performance metrics to optimize system resources.
• Review and manage storage capacity, ensuring that resources are appropriately allocated and utilized.

Collaboration and Support

• Work closely with network, storage, and database teams to ensure the seamless integration and operation of systems across the organization.
• Collaborate with other IT departments and project teams to implement new systems, upgrades, and integrations.
• Provide technical support and assistance to other departments on system-related matters.
• Assist in system deployment and configuration for new projects and initiatives.

Continuous Improvement

• Stay updated with the latest trends and developments in system administration, technology, and best practices.
• Participate in training sessions and technical certifications to enhance knowledge and skills.
• Proactively suggest improvements to the system architecture and processes to improve efficiency, security, and scalability.

Qualifications and Skills:

• Education: Bachelor’s degree in Computer Science, Information Technology, or a related field.
• Experience:
• 3-5 years of experience in system administration or IT infrastructure support.
• Proven experience managing both physical and virtualized environments (VMware, Hyper-V, etc.).
• Strong knowledge of server hardware, operating systems, and networking protocols.
• Experience with system monitoring tools (e.g., Nagios, Zabbix, or SolarWinds).
• Familiarity with cloud platforms and virtualization technologies.
• Knowledge of storage systems, backups, and disaster recovery procedures.
• Technical Skills:
• Proficiency with operating systems (Linux, Windows Server, UNIX).
• Experience with Active Directory, DNS, DHCP, and other directory services.
• Knowledge of system automation tools (e.g., Ansible, Puppet, or Chef).
• Experience with server security tools and firewall management.
• Familiarity with network protocols (e.g., TCP/IP, SNMP, FTP, HTTP/HTTPS).
• Experience with virtualization platforms (VMware, Hyper-V, etc.).
• Experience with scripting (e.g., Bash, PowerShell, Python).
• Soft Skills:
• Strong analytical and problem-solving skills.
• Excellent communication skills, both written and verbal.
• Ability to prioritize tasks and handle multiple projects in a fast-paced environment.
• Attention to detail and thorough documentation practices.
• Ability to work independently as well as in a team.
• Strong organizational and time-management skills.
• Certifications (preferred):
• Microsoft Certified Solutions Expert (MCSE) or Microsoft Certified Solutions Associate (MCSA).
• CompTIA Network+ or Security+.
• Linux Professional Institute Certification (LPIC-1/2).
• VMware Certified Professional (VCP).
• ITIL Foundation or similar IT management certifications.

Work Setup and Location: On-Site, Arayat st., Mandaluyong, Metro Manila

Work Schedule: Morning or Mid-Shift, Monday-Friday (8-hour shift only)

Experience Level: 3-5 years

No. of employees required: 4

About the Role:

We are seeking a skilled Database Administrator (DBA) to join our team. As a DBA, you will be responsible for managing and maintaining databases to ensure their availability, performance, and security. You will work with other IT teams to ensure that the organization’s data is properly organized, protected, and accessible. Your expertise will help optimize database performance, support data-related applications, and ensure smooth database operations across the company.

Key Responsibilities:

Database Management and Maintenance

• Install, configure, and maintain databases (e.g., SQL Server, Oracle, MySQL, PostgreSQL, or other RDBMS).
• Perform routine database backups, restorations, and disaster recovery procedures to ensure data integrity.
• Monitor database performance, implementing optimization techniques to ensure high availability and fast response times.
• Perform database maintenance tasks, including index optimization, query tuning, and data cleanup.
• Troubleshoot and resolve database-related issues, ensuring minimal downtime and service disruptions.

Database Security and Access Control

• Manage database security by controlling user access and implementing role-based access control (RBAC).
• Regularly audit database systems to detect and mitigate security vulnerabilities and ensure compliance with data protection standards.
• Implement encryption, masking, and other security techniques to safeguard sensitive information stored in databases.
• Ensure compliance with industry standards and regulatory requirements (e.g., GDPR, HIPAA, etc.) related to database management.

Performance Tuning and Optimization

• Monitor database performance using performance monitoring tools and logs.
• Analyze and optimize queries, stored procedures, and database configurations to improve performance.
• Work with developers to identify and resolve performance bottlenecks, ensuring efficient use of database resources.
• Plan and execute database optimization strategies to improve scalability and resource utilization.

Database Backup and Recovery

• Develop and implement robust backup and recovery strategies to ensure business continuity and data protection.
• Regularly test backup and recovery procedures to ensure they are effective and reliable.
• Manage and monitor backup schedules, ensuring that all critical data is backed up and securely stored.
• Work with disaster recovery teams to ensure that data recovery processes are in place and ready for use in case of system failure.

Database Upgrades and Patches

• Plan and implement database upgrades, patches, and updates in a timely and efficient manner.
• Test and verify the impact of database updates and ensure that they do not disrupt existing operations.
• Collaborate with the development and operations teams to ensure that database environments are up-to-date and fully supported.

Troubleshooting and Support

• Provide ongoing support for database-related issues, troubleshooting and resolving complex problems.
• Respond to and resolve database incidents and service requests from internal teams.
• Work closely with other IT teams, such as developers and system administrators, to troubleshoot cross-system issues.
• Provide technical support during application deployments and database migrations.

Documentation and Reporting

• Maintain comprehensive documentation for database configurations, procedures, and architecture.
• Document database changes, updates, and incident resolutions for internal knowledge sharing.
• Generate regular reports on database health, performance, and security audits for management and compliance purposes.

Collaboration and Continuous Improvement

• Collaborate with application developers, system administrators, and network engineers to integrate databases with other IT systems.
• Contribute to the continuous improvement of database management processes, tools, and technologies.
• Stay up-to-date with the latest database technologies and industry trends, bringing new solutions to improve database performance and management.

Qualifications and Skills:

• Education: Bachelor’s degree in Computer Science, Information Technology, Database Management, or a related field.
• Experience:
• 3-5 years of experience as a Database Administrator, managing and maintaining large-scale databases.
• Strong experience with popular relational databases such as SQL Server, Oracle, MySQL, or PostgreSQL.
• Experience with cloud-based databases (e.g., AWS RDS, Azure SQL, Google Cloud SQL) is a plus.
• Familiarity with database replication, clustering, and high-availability technologies.
• Proven experience with database backup, recovery, and disaster recovery procedures.
• Technical Skills:
• In-depth knowledge of SQL, T-SQL, PL/SQL, and other database query languages.
• Familiarity with database management tools, monitoring systems, and performance tuning techniques.
• Experience with database security, access control, and encryption techniques.
• Understanding of indexing, query optimization, and caching techniques to improve database performance.
• Experience with data migration, data warehousing, and ETL processes.
• Knowledge of database monitoring tools (e.g., SolarWinds, Redgate, or similar).
• Familiarity with scripting languages (e.g., PowerShell, Python) for automation tasks is a plus.
• Soft Skills:
• Strong problem-solving skills and the ability to troubleshoot complex database issues.
• Excellent communication skills to work effectively with both technical and non-technical teams.
• Ability to manage time efficiently and prioritize multiple tasks in a fast-paced environment.
• Attention to detail and a strong commitment to data integrity and security.
• Ability to work independently and as part of a collaborative team.
• Certifications (preferred):
• Microsoft Certified Database Administrator (MCDBA), Oracle Certified Professional (OCP), or similar certifications.
• AWS Certified Database – Specialty or Google Cloud Professional Database Engineer is a plus.
• ITIL Foundation certification is beneficial.

As an Active Directory Administrator at Octal Philippines Inc., you will play a critical role in maintaining the security and efficiency of our IT infrastructure. Your primary focus will be the management and administration of Active Directory services, ensuring seamless operation, and supporting various IT initiatives. You will be responsible for implementing best practices related to Active Directory management, troubleshooting issues, and enhancing the overall performance of the system.

• Bachelor’s degree in computer science, Information Technology, or a related field (or equivalent experience).
• At least 4 years’ experience in an organization with a large level, 24x7, mission critical operations environment supporting enterprise systems.
• Able to troubleshoot complex Active Directory problems, develop effective solutions, and work with teams to implement remedies.
• Good verbal and written communication and listening skills; computer literate, detailoriented and meticulous, accounting-related technical skills and knowledge; basic program facilitation, presentation skills, knowledgeable in software development life cycle, knowledgeable in training needs analysis, conceptualizing training plan and assessment of training programs. Ensuring maximum efficiency, effectiveness, flexibility and responsiveness to the assessment, design and implementation.
• Self-motivated, multi-task oriented, high maturity level, physically and mentally healthy, above average work ethics
• Strong communication and teamwork abilities.

Seeking a suitably qualified, experienced, and reliable Database Administrator – Exploration to be based in Makati office to execute exploration related work programs within the various OGC tenements in a safe and sustainable manner and support the initiative to identify and generate exploration opportunities for potential business transactions. The role will report to the Exploration Manager (Philippines).

Key tasks and responsibilities:

• Create a GIS based platform to compile, monitor, evaluate and assess industry activities
• Develop and maintain a robust data management system to ensure data availability, accessibility, accuracy, and security.
• Develop and execute workflows to support data collection efforts (mapping and sampling), data import and export, quality control
• Participate in interdisciplinary teams to evaluate exploration opportunities, due diligence, evaluation, and analysis
• Conduct economic evaluations and risk assessments of exploration opportunities considering factors such as legal boundaries, disputes, demographics

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Are you curious, motivated, and forward-thinking? At FIS you’ll have the opportunity to work on some of the most challenging and relevant issues in financial services and technology. Our talented people empower us, and we believe in being part of a team that is open, collaborative, entrepreneurial, passionate and above all fun.

About the team

Based in Manila, is an extension of our Melbourne based Technology Services team, you will join a fast paced, fast growing and dynamic IT team which work on a large variety of operational and project related tasks and technologies. The team are responsible for financial IT systems which involve careful handling and a process driven approach to the IT environment.

What you will be doing

• Technical work in Linux System Administration, Networking and other technical areas

• Server patching and compliance related activities • Vulnerability management and remediation

• Joining the rotating on call roster

• Building virtual servers

• Using and supporting FIS custom tools and applications in the midrange environment

• Working closely with onshore and offshore teams

• Controls user access and passwords

• Monitoring usage and performance.

• Trains personnel on system usage.

• Troubleshoots server, software and hardware issues.

• Other related duties assigned as needed.

What you bring

A combination of 1 or 2 of these technologies and concepts are good to have

• Network

○ Knowledge in F5/Load Balancers, switches/routers/firewalls

• Linux

○ Server Build and Software Installation

○ Patching

○ Maintenance and Capacity Planning

○ Server Hardware/Software Troubleshooting

○ Server Certificate Renewals

○ Scripting skills

○ Automation tools

• Security Compliance and Vulnerability Management

○ Familiar in server endpoint controls like SIEM, Bit9, BigFix, Fireeye, QRadar and similar technologies

○ Knowledge in server vulnerabilities remediation

• Effective analytical, problem solving, installation and maintenance skills

• Ability to work independently as well as within a team

• Ability to communicate effectively verbally and in writing

• Ability to establish and maintain effective working relationships with employees, vendors, clients and public

What we offer you

A career at FIS is more than just a job. It’s the change to shape the future of fintech. At FIS, we offer you:

• A voice in the future of fintech

• Always-on learning and development

• Collaborative work environment

• Opportunities to give back

• Competitive salary and benefits

#Ll-EA1

Privacy Statement

FIS is committed to protecting the privacy and security of all personal information that we process in order to provide services to our clients. For specific information on how FIS protects personal information online, please see the Online Privacy Notice.

Sourcing Model

Recruitment at FIS works primarily on a direct sourcing model; a relatively small portion of our hiring is through recruitment agencies. FIS does not accept resumes from recruitment agencies which are not on the preferred supplier list and is not responsible for any related fees for resumes submitted to job postings, our employees, or any other part of our company.

#pridepass

Job Description: Property Administrator and Accounts Assistant

Position Summary: The Property Administrator and Accounts Assistant will handle administrative and accounting tasks related to commercial and residential real estate management. This role ensures the smooth operation of property-related services by managing compliance, maintenance, and financial tasks efficiently. The position requires proficiency in property accounting software and general administrative duties to support the team.

Key Responsibilities:

1. Property Management & Compliance
• Track and ensure property statutory compliance with all legal and regulatory requirements.
• Coordinate planned and reactive maintenance tasks for properties, ensuring timely follow-up and resolution.
2. Accounting and Financial Management
• Keep property accounting software updated by:
• Posting tenant receipts and applying payments to the correct accounts.
• Posting purchase invoices to the appropriate property, budget category, and cost center.
• Run invoicing routines to ensure accurate and timely billing for tenants.
• Assist in managing service charge allocations, calculations, and reconciliations.
3. Administrative Support
• Take and relay phone messages, providing excellent customer service to tenants and vendors.
• Provide general administrative support, including preparing documents, organizing files, and managing correspondence.
4. Software and Tools Management
• Use Logican Property Accounting Software and FreeAgent Accounting Software for all property-related accounting tasks.
• Manage records, calculations, and data entry using Microsoft Excel, Outlook, and Word.
• Handle maintenance requests and updates through Fixflo Job Management Software.

Qualifications:

• Experience in property administration, accounting, or related field.
• Proficiency in property management and accounting software, particularly Logican, FreeAgent, and Fixflo.
• Strong knowledge of Microsoft Office Suite (Excel, Outlook, Word).
• Excellent communication skills, both verbal and written.
• Strong organizational skills and attention to detail, with the ability to prioritize tasks effectively.

Responsibilities (how we will measure success)

It’s an exciting time for Learning and Development at IQ-EQ and we need a dynamic and business focused team member to help us achieve our exceptional ambitions for the Group. Our vision as a team is to deliver critical, multi-dimensional, career-defining learning experiences that WOW top talent and accelerate growth.

We are looking for an enthusiastic and dynamic Talent Administrator to join our busy team, to support initiatives around our global training strategy. You will work collaboratively with colleagues to provide an efficient, accurate and high-quality day to day operational training service to our employees and timely and proactive administrative support to our Talent & HR colleagues. You will be passionate about learning and development, inspiring and supportive, enabling our people to reach their full potential.

You will support the development and delivery of organisation's talent development programmes (check out our award winning PowerU) and digital L&D strategy and promote a culture of self-directed learning to support the delivery of IQ-EQ’s vision and people & culture agenda.

Tasks (what does the role do on a day-to-day basis)

• Support day to day training administration of all training events via our Learning Management System (MyCampus), scheduling events, issuing invites (and communications where required), tracking and confirming attendance ensuring always that data is accurate and up to date
• Manage the training administration process that supports the efficient running of CPD and other training activities across the Group
• Provide a front-line email and telephone service to the Group dealing with all training related queries, providing accurate and timely responses.
• Obtain the required data and complete the production of the quarterly training MI and activity
• Collaborating with suppliers to set up and manage external training events, including all correspondence with participants and facilitators.
• Support the global Embark induction programme, ensuring a tailored approach and a first-class experience for all new starters and their managers

Key competencies for position and level (see Group Competency model)

• Communicates Effectively – Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences
• Action Orientated – Readily acts on challenges, without unnecessary planning
• Interpersonal Savvy – Relates openly and comfortably with diverse groups of people
• Collaborates – Builds partnerships and works collaboratively with others to meet shared objectives

Key behaviours we expect to see

In addition to demonstrating our Group Values (Authentic, Bold, and Collaborative), the role holder will be expected to demonstrate the following:

• Enthusiastic, engaging and positive
• Organised and thorough
• “Can do” attitude
• Encouraging and supportive
• Excellent listener who understand the needs of others
• Creative and Innovative
• Empathetic
• Confident and able to engender confidence
• Flexible (in both style and approach)
• Takes ownership and follows through on commitments

About ITRS

Recognized as a Great Place to Work, ITRS is an Enterprise SaaS provider with industry-leading solutions. Our prestigious customer base includes 90% of the world's top investment banks. We are backed by leading private equity investors and are growing.

Our headquarters are in Shoreditch - London's tech hub – with offices in other UK and global locations from the Netherlands to Manila, NYC and Florida. We pride ourselves on a diverse, friendly, dynamic culture - with a focus on internal promotion and developing our people.

Scope of Role

The Salesforce Administrator will report to the Global Salesforce Lead and will maintain our Salesforce platform. You have a firm understanding of Salesforce's capabilities and be able to customize and support the platform to meet the needs of different teams.

As a Salesforce Administrator you will:

1. Provide daily support to users by managing the BAU tickets. Tasks include:

• User management (creating/deactivating users, assigning roles/permissions).
• Data management (import/export, deduplication, data cleansing).
• Report/dashboard creation and maintenance.
• Troubleshoot and resolve system issues.
• Security management (profiles, roles, permissions)

2. Administer, configure, and maintain Salesforce environments, ensuring data integrity, system performance, and scalability.

• Customize Salesforce objects, fields and page layouts to improve business processes.
• Create automation tools such as Flow.

3. Work with internal departments such as sales, marketing, customer service, and IT to understand requirements, identify gaps, and implement solutions that enhance Salesforce functionality.

4. Stay up to date with Salesforce releases, features, and best practices. Implement new features and provide post-implementation support to users

• 2+ years of hands-on experience as a Salesforce Administrator
• Certifications: Salesforce Administrator Certification (ADM 201)
• Desirable Experience with the following platforms:
1. Pardot
2. Salesforce CPQ
3. Conga
4. Certinia
• Expertise in Salesforce configuration, including Flow, Lightning Experience, formula fields, validation rules.
• Experience troubleshooting issues and providing solutions.
• Experience explaining complex technical concepts to non-technical partners and collaborate with teams.
• Experience organizing and managing data meticulously, ensuring high accuracy and integrity in records, reports, and documentation.
• Willingness to work on a hybrid setup, reporting onsite at least 1-2 days a week to our Makati office

• 13th Month Bonus
• Health Insurance for you and your dependents
• Supplemental Medical Claim
• Employee Assistance Programme
• Retirement Plan
• Flexible Hybrid Working
• Enhanced Parental Leave
• Life Assurance
• Subsidies and Allowances
• Referral Bonus
• Buy and Sell Holiday
• Training Reimbursement

ITRS is an Equal Opportunity employer and Inclusion is part of our everyday life. We celebrate diversity and pride ourselves on providing an environment where all employees can be their authentic selves and have a voice, allowing everyone to contribute equally. We remain committed to advocating inclusion, diversity, and equality into our ITRS family as we grow and enrich our business.

We welcome applications from everyone in the community as we recognize that a diverse workforce is stronger workforce.

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We are FIS. Our technology powers the world’s economy and our teams bring innovation to life. We champion diversity to deliver the best products and solutions for our colleagues, clients and communities. If you’re ready to start learning, growing and making an impact with a career in fintech, we’d like to know: Are you FIS?

About the role:
As a Systems Administrator, your team will maintain the critical server infrastructure that allows us to advance the way the world pays, banks and invests. You’ll be responsible for deploying new technologies as well as ensuring system performance.
 

What you will bring:

• Must have skills/experience - RedHat Linux, Pacemaker Cluster, OpenShift Orchestration, VMware

• Nice-To-Have skills/experience: Knowledge in Agile, Automation, Ansible, VCS Cluster, AIX/Solaris, Scripting skills

• Around 4 years experience in RHEL. VMWare ESXi

• Must be willing to work on a Hybrid Setup (twice a week onsite). The office location is at Ecoplaza Bldg, Makati City (near Magallanes MRT Station, EDSA)

• Must be willing to work on a Shifting schedule – APAC and US shift

• Knowledge of multiple operating systems and related utilities and hardware

• Knowledge of storage management, TCP/IP, network monitoring and tools and technical writing principles and practices

• Effective analytical, problem solving, installation and maintenance skills

• Ability to work independently as well as within a team

• Ability to communicate effectively verbally and in writing

• Ability to establish and maintain effective working relationships with employees, vendors, clients and public

What you will be doing:

• Administration & Troubleshooting Pacemaker cluster

• Hands on experience on Openshift tasks like Patching, Troubleshooting, Gluster Administration.

• Hands-on experience on HP ILO, iDARC Firmware.

• Experience in Package management using RPM, YUM, SATELITE in Red Hat Linux.

• Managing, troubleshooting, and resolving Incidents/Issues as per the Service Level Agreement (SLA, RCA) with frequent updates.

• Experience in Creating and maintaining user accounts, profiles, security, rights, Quotas, and process monitoring.

• Creating, cloning Linux Virtual Machines, templates using VMware ESXi & Virtualization environments.

• Experience in Installation of VMware ESX server and creation of VMs and install different guest OS.

• Proficient in patching level issues, support required for any issues during the patching

• Willingness to work in nights shifts or support 24 x 7 Coverage as per the Business needs

• Following Standard Operating Procedures for BAU support, Build, configure and maintain all applicable Servers

• Recognizing and articulating job related problems to management.

• Analyzing technical problems and creating solutions involving the use of existing techniques and/or tools

• Challenging the validity of given procedures and processes with the intent to enhance and improve a customer solution.

• Assisting in the identification of new service opportunities.

• Providing coverage for BAU Unix Server Management teams along with other project works assigned.

• Abiding by Incident, Change and Problem Management procedures, including complying with the Service Level Agreements as documented in the Problem Severity matrix

What we offer:

• A competitive salary and benefits

• Great workspaces with dedicated and motivated colleagues

• A variety of career development tools, resources & opportunities

#LI-CV1

Privacy Statement

FIS is committed to protecting the privacy and security of all personal information that we process in order to provide services to our clients. For specific information on how FIS protects personal information online, please see the Online Privacy Notice.

Sourcing Model

Recruitment at FIS works primarily on a direct sourcing model; a relatively small portion of our hiring is through recruitment agencies. FIS does not accept resumes from recruitment agencies which are not on the preferred supplier list and is not responsible for any related fees for resumes submitted to job postings, our employees, or any other part of our company.

#pridepass

SUMMARY OF THE ROLE:

As the Director of Global Procurement Purchasing, you will be responsible for overseeing the end-to-end process of purchase order (PO) generation, processing, and delivery management to ensure the timely and accurate fulfillment of procurement requests. You will lead a team to optimize purchasing workflows, ensure compliance with organizational policies, and collaborate with suppliers to guarantee the on-time delivery of goods and services. A focus on process automation, operational efficiency, and cross-functional collaboration will be key to success in this role. This role will manage a team of approximately 25 buyers, with 3 direct reports.

JOB RESPONSIBILITIES AND ROLE ACCOUNTABILITIES:

• Oversee PO Processing Operations: Lead the procurement team in the efficient processing of purchase orders from requisition to order fulfillment. Ensure that all POs are accurately and timely processed within the procurement system, maintaining compliance with company policies.

• Develop and Implement PO Policies and Procedures: Create, implement, and monitor PO processing guidelines to standardize practices across the organization. Ensure policies are compliant with regulatory requirements and internal controls.

• Delivery Management and Vendor Coordination: Collaborate closely with vendors and suppliers to monitor delivery timelines and resolve any issues related to delays, shortages, or quality concerns. Ensure the timely delivery of all goods and services as per the PO agreements.

• Improve Operational Efficiency: Drive initiatives to streamline and automate PO processing, leveraging technology and tools such as ERP systems (e.g., Oracle) and robotic process automation (RPA) to reduce cycle times and eliminate manual errors.

• Ensure Data Accuracy and Reporting: Ensure the accuracy of procurement and PO data within the systems. Develop and maintain reporting mechanisms to track KPIs such as PO cycle time, on-time delivery, and vendor performance metrics.

• Supplier Relationship Management: Work closely with the sourcing team and key suppliers to manage the fulfillment process. Address any issues related to pricing discrepancies, quality concerns, or delivery failures.

• Cross-functional Collaboration: Collaborate with finance, legal, sourcing, and operations teams to ensure that all PO-related activities align with organizational goals and budgets. Ensure a smooth handoff of goods and services post-delivery.

• Team Leadership and Development: Lead, mentor, and develop a team of buyer, providing guidance on PO management, system use, and best practices. Foster a culture of continuous improvement and process optimization.

• Compliance and Risk Management: Ensure that all PO activities comply with internal controls, legal requirements, and financial policies. Proactively manage risks associated with PO fulfillment, including potential delays, pricing changes, and contract compliance issues.

• Vendor Performance Tracking: Work with the sourcing team to evaluate supplier performance based on delivery timeliness, quality of goods, and compliance with contractual obligations. Use performance data to inform future purchasing decisions and improve vendor relationships.

 In order for the incumbent to deliver the expected outcome, the incumbent has authority to perform the following:

• Assign work to achieve deliverables committed to organization goals that complies with work rules and ethics and compliance policies of the Company.
• Perform assigned work to achieve deliverables committed to organization goals in accordance with this job description and in compliance with work rules and ethics and compliance policies of the Company.
• Report anomaly or non-compliance in relation to Ethics and Compliance policies of the Company.
• Report near-miss, close-call and work safety violations in relation to workplace health and safety regulations.
• Report product / production irregularity, anomaly, defectives in relation to product quality assurance.
• Others as assigned or delegated by his/her superior.

The Operational Procurement Professional is part of the Vendor Management Operations Team, which is located in Avaloq's centralized Vendor Management Team. The Vendor Management Team ensures that the goods Avaloq needs are available and that the services to be procured are negotiated at the best possible conditions. Smoothly functioning purchasing is an important basis for the successful realization of our projects and the best possible satisfaction of our customers. The Vendor Management Operations Team consists of various specialists with responsibilities in the areas of contracting, procure-to-pay and system/tool administration.

In this role you will work closely with contract managers, vendor management category leads and global stakeholders (including project managers and PMOs) to ensure PO Documents and onboarding and offboarding of external employees are in line with our recent processes and policies. A core result of this position is to guarantee a smooth handling of Avaloq’s entire operational purchasing process, being part of various projects, and important assistance with internal and external procurement audits.

Your key tasks:

• Execute purchase orders in accordance with our purchase requisitions (reviewing and analysing). Support finance and business colleagues in both the good receipts and invoice approval process and oversee the onboarding, extension and offboarding of externals employees.
• Vendor Master Creation
• Make sure to adhere to our Group Procurement Policies, processes, and guidelines. (including approval of purchase requisitions and/ or purchase orders)
• Plan, execute, and finalize procurement projects according to deadlines and within budget. Acquiring resources and coordinating the efforts of team members and internal departments to deliver according to plan.
• Offer buying support if needed: Supports business end users with Item Requests and Onboarding Process. Trains and educates internal stakeholders on existing processes and familiarizes them with those. Provide inputs to improve the procurement to pay process.
• Support other team members in their daily procurement tasks.

The Procurement Associate is responsible for the timely and cost-effective procurement of local materials, supplies, or services for the plant operations. He/she is also responsible for looking for reliable vendors with good after-sales service to assure economical costs to the company.

Master Data Administration
The responsibilities and accountabilities of the position include but are not limited to the following:
● Execute, control and monitor the master data processes (for example: the creation, change, consolidation, and distribution of master data)
● Determines whether or not a newly requested master data object already exists in the central system
● Assemble master data input information from key stakeholders (Operations, Sales & Finance) and other master data admin to ensure the completeness, accuracy, and alignment of the data to be created or changed
● Follow and maintain naming convention guidelines where applicable
● Ensure data quality, compliance and consistency of master data across business systems
● Perform regular master data health checks to ensure that required master data across systems are accurate, complete, up-to-date, and available
● Own the resolution of all master data related issues, these include data gathering &
understanding the issues through master data gap analysis, root cause analysis & correction, and coordination with various internal support team and end-user
● Provide support related to master data requirements for change requests and new system implementations
● Assist business process experts in defining standard operating procedures, process flows and related documentation.
● Assist with the maintenance and review of system user guides particularly in the master data setup to ensure they are accurate and up to date at all times

Purchase Requisition to Purchase Order Processing
1. Determines the materials, supplies, or services needed for operation through daily review of approved Purchase Requisitions.
2. Coordinates with the internal customers for the specifications of the materials, supplies, or services particularly those that are highly technical and complex.
3. Prepares and processes all approved purchase requisitions of materials, supplies, or
services by conducting bidding procedures or canvassing with different vendors.
4. Negotiates for the best possible price on all purchases.
5. Prepares purchase orders based on approved purchase recommendation summary and ensures the accuracy of all entries in a timely manner.
6. Reviews and provides guidance in the preparation of contracts, agreements, and
amendments.
7. Keeps internal customers informed on updates of schedule changes and/or status of their purchase requisitions.

Purchase Order Delivery
8. Coordinates the processing of purchased materials, supplies, or services (e.g. ordering,
delivery, checking, receiving, and conducting follow-up), ensuring that materials and supplies received or and services rendered are as ordered - right price with right quality and quantity delivered at the right place within the time specified by the requisitioner.
9. Identifies corrective action remedies for defective or unacceptable materials, supplies, or services and coordinates with the vendor regarding rejects, returns, or repairs.

Payment Facilitation
10. Ensures timely payment to suppliers by mediating in billing reconciliations between
vendors and Accounting for settlement of invoice discrepancies for actual materials, supplies, or services ordered and delivered.

Supplier Management
11. Secures renewal and completion of supplier Accreditation requirements on a yearly basis for items being handled.
12. Assess the accredited vendor competence under the annual Vendor Performance

Evaluation Rating wherein compliance with purchase order agreements is being monitored
and reviewed.
13. Updates filing database for Accreditation and Vendor Performance Evaluation Rating and provide feedback to suppliers.

14. Manages existing supplier relationships to ensure continuity of delivery of materials,
supplies, or services that meets performance standards of the company while seeking new ones.

Position Type :

Type Of Hire :

Education Desired :

Travel Percentage :

Are you curious, motivated, and forward-thinking? At FIS you’ll have the opportunity to work on some of the most challenging and relevant issues in financial services and technology. Our talented people empower us, and we believe in being part of a team that is open, collaborative, entrepreneurial, passionate and above all fun.

About the team

Deploy and release of new technologies as well as design, install, configure, maintains, and integrate servers, operating systems, related utilities and hardware.

What you will be doing

• Installs, maintains, and upgrades software systems used for designing and developing company products.

• Supports the team (internal, product, and project teams) for any tasks related on server and software maintenance

• Controls user access and passwords.

• Proposes and implements system enhancements that will improve reliability and performance of system.

• Monitors usage and performance.

• Trains personnel on system usage.

• Troubleshoots server, software and hardware issues.

• Assists with recommending, scheduling and implementing system hardware and/or software upgrades or repairs.

• Researches, evaluates and recommends software and hardware products.

• Provides new hardware specifications to users based on application needs and anticipated growth.

• Other related duties assigned as needed.

What you bring

• Experience in UNIX systems (RHEL, AIX, etc.) administration

• Knowledge on application servers (WAS, Tomcat) and database servers (Oracle)

• Willingness to learn technologies and skills related to application server management

Bonus if you have

• Knowledge in Java and related technologies

• Knowledge in source code management repositories like SVN and Git

• Knowledge in different continuous Integration (Bamboo, Jenkins)

• Knowledge on scripting or programming skills (Ant, Maven, Unix)

What we offer you

A career at FIS is more than just a job. It’s the change to shape the future of fintech. At FIS, we offer you:

• A voice in the future of fintech

• Always-on learning and development

• Collaborative work environment

• Opportunities to give back

• Competitive salary and benefits\

#Ll-EA1

Privacy Statement

FIS is committed to protecting the privacy and security of all personal information that we process in order to provide services to our clients. For specific information on how FIS protects personal information online, please see the Online Privacy Notice.

Sourcing Model

Recruitment at FIS works primarily on a direct sourcing model; a relatively small portion of our hiring is through recruitment agencies. FIS does not accept resumes from recruitment agencies which are not on the preferred supplier list and is not responsible for any related fees for resumes submitted to job postings, our employees, or any other part of our company.

#pridepass

The Procurement Associate is responsible for the timely and cost-effective procurement of local materials, supplies, or services for the plant operations. He/she is also responsible for looking for reliable vendors with good after-sales service to assure economical costs to the company.

Master Data Administration
The responsibilities and accountabilities of the position include but are not limited to the following:
● Execute, control and monitor the master data processes (for example: the creation, change, consolidation, and distribution of master data)
● Determines whether or not a newly requested master data object already exists in the central system
● Assemble master data input information from key stakeholders (Operations, Sales & Finance) and other master data admin to ensure the completeness, accuracy, and alignment of the data to be created or changed
● Follow and maintain naming convention guidelines where applicable
● Ensure data quality, compliance and consistency of master data across business systems
● Perform regular master data health checks to ensure that required master data across systems are accurate, complete, up-to-date, and available
● Own the resolution of all master data related issues, these include data gathering &
understanding the issues through master data gap analysis, root cause analysis & correction, and coordination with various internal support team and end-user
● Provide support related to master data requirements for change requests and new system implementations
● Assist business process experts in defining standard operating procedures, process flows and related documentation.
● Assist with the maintenance and review of system user guides particularly in the master data setup to ensure they are accurate and up to date at all times

Purchase Requisition to Purchase Order Processing
1. Determines the materials, supplies, or services needed for operation through daily review of approved Purchase Requisitions.
2. Coordinates with the internal customers for the specifications of the materials, supplies, or services particularly those that are highly technical and complex.
3. Prepares and processes all approved purchase requisitions of materials, supplies, or
services by conducting bidding procedures or canvassing with different vendors.
4. Negotiates for the best possible price on all purchases.
5. Prepares purchase orders based on approved purchase recommendation summary and ensures the accuracy of all entries in a timely manner.
6. Reviews and provides guidance in the preparation of contracts, agreements, and
amendments.
7. Keeps internal customers informed on updates of schedule changes and/or status of their purchase requisitions.

Purchase Order Delivery
8. Coordinates the processing of purchased materials, supplies, or services (e.g. ordering,
delivery, checking, receiving, and conducting follow-up), ensuring that materials and supplies received or and services rendered are as ordered - right price with right quality and quantity delivered at the right place within the time specified by the requisitioner.
9. Identifies corrective action remedies for defective or unacceptable materials, supplies, or services and coordinates with the vendor regarding rejects, returns, or repairs.

Payment Facilitation
10. Ensures timely payment to suppliers by mediating in billing reconciliations between
vendors and Accounting for settlement of invoice discrepancies for actual materials, supplies, or services ordered and delivered.

Supplier Management
11. Secures renewal and completion of supplier Accreditation requirements on a yearly basis for items being handled.
12. Assess the accredited vendor competence under the annual Vendor Performance

Evaluation Rating wherein compliance with purchase order agreements is being monitored
and reviewed.
13. Updates filing database for Accreditation and Vendor Performance Evaluation Rating and provide feedback to suppliers.

14. Manages existing supplier relationships to ensure continuity of delivery of materials,
supplies, or services that meets performance standards of the company while seeking new ones.

The Procurement Associate is responsible for driving and supporting the sourcing and contracting needs of the region.  The role is strategic in maintaining relationships with third party vendors as well as with the Global Procurement organization. This position is expected to drive innovations to improve the local procurement process and achieve the highest ROI on every engagement.

Job Responsibilities:

• Lead sourcing initiatives, ensures the integrity of the bidding process, and enforces compliance with global procurement guidelines
• Conduct fair negotiations and secure deals that drives savings and highest ROI
• Drive the implementation of regional sourcing decisions and support the implementation of global sourcing directions
• Lead the vendor accreditation process, ensuring new vendors are compliant with company standards and statutory requirements
• Establish and maintain a collaborative relationship with third party vendors and global procurement community
• Manage the end-to-end PR/PO process
• Coordinate importations, process customs permits and licenses
• Perform spend analysis and drive cost saving initiatives
• Support internal stakeholders on their understanding of procurement processes, policies, and system
• Manage the local procurement process, identify gaps, and implement improvements
• Ensure that local operations are updated and compliant with established global procurement policy and its enhancements
• Other ad-hoc procurement tasks

This role supports various finance ERP and reporting applications including configuration, maintenance, administration, and process documentation.  This position will report to the Finance Business Systems Administration Manager. 

• Administering, configuring, and providing end user support for finance system ERP applications and reporting tools
• Be a power user / highly proficient user of our financial systems, always communicating various features to stakeholders and sharing best practices to support user training.
• Help to streamline finance processes you support. Understanding the impacts of changes recommended and how to translate them into business requirements
• Develop and maintain system process documentation, job aids and flows
• Participate in scheduled system upgrades including regression / patch testing
• Be a change advocate, leading finance community towards modernization of technologies and processes.

The Learning Administrator is accountable for the effective and seamless management of the following: TSA's Learning Management System (LMS), Training Design learning materials repository, and other Training Design-related administrative tasks.

Their role is to take care of LMS operational performance on a daily basis as well as to establish a connection between LMS vendor technical support and the Training Design Team. Essentially, a major responsibility is providing daily support to TSA employees as well as keeping the ongoing operations of TSA's LMS stable.

This role usually deals with, but is not limited to, the following:

• Defining user roles
• Publishing and revising courses
• Auditing learning materials
• LMS maintenance including branding

THIS ROLE IS ONLY APPLICABLE FOR CANDIDATES PERMANENTLY RESIDING IN THE PHILIPPINES

The Database Administrator (DBA) will be responsible for the administration, documentation, performance, tuning, design, integrity and security of the enterprise’ production databases (mainly SQL), data transfers, and systems. In addition to traditional DBA maintenance, this role is expected to support DBA improvements and plan for the future, including incorporating best practices, emerging techniques and tools, etc.

Additionally, the DBA will assist the Infrastructure & Operation teams with planning, developing and troubleshooting of applications.

This role will need flexible work shift options to support teams in US, Bermuda, and Europe.

Work hours for this role are Tuesdays to Saturday US Eastern Time (Philippines Night Shift)

• Performance tuning of production databases, as well as the development, implementation, deployments, migrations, and upgrades of databases.
• Database development (e.g. Microsoft SQL Server Database), data analytics, and data visualization tools (e.g. Microsoft Power BI, Snowflake).
• Analyzes and resolves end user software application incidents and/or problems as it relates to the enterprise databases, in a timely and accurate manner.
• Escalates incidents and/ or problems to other teams as needed.
• Perform maintenance or project tasks as required and scheduled to maintain databases.
• Deployments of Database Scripts, Jobs, Schema Changes, compliance changes.
• Responsible for data load/refresh of UAT and Dev environments.

• Determine changes in physical database by studying project requirements, identifying database characteristics, such as location, amount of space, and access method.

• Provide guidance in the creation and modification of standards and procedures. 
• Perform the integration of system and software as required.  
• Ensure backups and technical patching are successfully completed, and resolve issues if required.
• Document tasks/activities within the ITSM (i.e. Service Now, JIRA) system to ensure conformance with IT, SDLC, and security standards and requirements.

The Specialized Talent Administrator & Coordinator is responsible for providing administrative support to the talent acquisition process through pre-hire and post-hire activities, facilitating a variety of logistical and recruitment activities to service a particular client program or teams.

Work Location: Manila, PH
Work Arrangement: Hybrid
Work Schedule: mid-shift 
Specific requirements: Good communication skills
 

Duties and Responsibilities:

• Assist with recruitment and interview process
• Complete phone interviews and document candidate responses, effectively screening in or out of the recruitment process based on position requirements
• Develop interview schedules to ensure qualified candidates are evaluated
• Update candidate statues in the appropriate recruitment systems (Applicant Tracking System (ATS), proprietary systems, etc.) 
• Timely review of applicants who have applied via the ATS
• Schedule complex phone, video and in-person interviews with Recruiters or Hiring Managers 
• Execute the offer process, including creating & routing offer letter and presenting offer to candidate 
• Coordinate candidate background, medical and reference checking processes
• Arrange travel, transportation and accommodation for candidates
• Coordinate aspects of the on-boarding and off-boarding processes
• Edit and post positions to the ATS accurately and within the specified timeframes
• Administratively manage posting of roles to candidate generation channels
• Ensure recruitment team are appropriately updated on progress, escalate concerns or obstacles
• Provide metric and pipeline reporting
• Provide other administrative support to recruitment team as needed

Below are some of the responsibilities which you will have as an Finance Administrator:

• Verify vendor documentations and requests for disbursements
• Address both external queries from vendors and internal inquiries from relevant stake holders
• Prepare payment runs and supporting files in our online banks
• Record and manage supplier invoices and associated bank transactions
• Ensure proper and accurate recording transactions in our financial systems
• Prepare regular bank reconciliations and accounts reconciliation
• Monitor daily Cash balances and prepare necessary reports for the financial operations supervisor and financial controller’s review
• Assist in the preparation of documents and schedules for the external auditors
• Assist in any ad hoc task of the Finance team

The role is responsible for facilitating the review of AECOM’s Safety, Health & Environment (SH&E) Department and the prequalification of its Third Parties.  This role will work with the dynamic team of SH&E Directors, Managers, and Specialists as well as other members of the Third-Party Risk Management (TPRM) team in our Manila Service Center in supporting AECOM’s Design and consulting Services operations throughout the United States, Canada, and Latin America.

• Conduct thorough prequalification assessments of potential Third Parties to certify/assess compliance with AECOM policies and protocols as well as State and Federal regulatory SH&E standards.
• Collaborate with the SH&E department to update and maintain prequalification criteria and evaluation processes.
• Review Third Parties' SH&E policies, procedures, certifications, and records to ensure that they meet AECOM’s stringent requirements.
• Coordinate with legal and compliance teams as necessary to ensure all SH&E-related matters are addressed
• Liaise with external Third Parties to ensure any additional information required to meet AECOM’s standards are made available for validation
• Maintain records in Coupa of prequalified Third Parties and their compliance statuses.
• Maintain the SOP/DTP of current processes and incorporate documentation updates as required.
• Provide training and support to Third Parties to help them meet required SH&E standards.
• Develop and implement continuous improvement initiatives for third-party prequalification processes.
• Prepare reports and present findings on third-party SH&E compliance to management.
• Liaise with project managers and other stakeholders to facilitate understanding and implementation of SH&E requirements in subcontracting practices.
• Escalate issues and recommend resolutions to the Team Lead for timely support; propose alternatives to identified issues and assist in investigating and in resolving common and unusual issues.
• Ensure compliance with service level agreement, process, policies, and procedures.

Responsibilities:

• Business UAT preparation, user stories, test cases, personas.
• Level 1 UAT support
• Training development with training project team and running, support with issues during training
• Discovery project team member- system knowledge and connection from technical perspective required.
• Design project member. Completion of workbooks with SME oversight, workflow configuration and mapping, updating of requirements to meet P1 build.
• Build system build knowledge in preparation for business go-live.
• Data preparation and configuration to provide to data specialist for Data loads.
• In charge of system outages, level 1 support for day to day system failures- both from end user and system administrator perspectives: workflow failures, error outs during payroll processing, inability for end user submissions, blocked users, updates to system upon user exits, updates to onboarding, crossboarding and offboarding letters, contracts, documentation.
• Checking, re-routing, re-establishing workflows in line with business updates
• Basic knowledge of integration suite for failure response.
• System administration for business changes i.e. department additions, Cost centre administrator etc.

The role is responsible for Subcontract Administration as part of the Source-to-Pay Team in Manila. 

• Prepare, review, verify, approve, and execute subcontracts under direct supervision.
• Issue Purchase Orders and Change Orders
• Maintain subcontract and procurement documentation.
• Follow and enforce procurement related policies and procedures; maintain the SOP/DTP of current processes and incorporate documentation updates as required.
• Understand subcontracting terminology for application in day-to-day tasks.
• Assist Project Managers/project team in preparation of Purchase Requisitions (Subcontract Admin Form)
• Escalate and analyze identified issues and concerns to the Team Lead for timely resolution.
• Perform simple but varied tasks in compliance with service level agreement, process, policies, and procedures.
• Assess identified issues and collate documentation to assist in investigating and in resolving common and recurring issues. 
• Support selected simple process improvement initiatives to streamline processes. 
   

This role supports various finance ERP and reporting applications including configuration, maintenance, administration, and process documentation.  This position will report to the Finance Business Systems Administration Manager. 

• Administering, configuring, and providing end user support for finance system ERP applications and reporting tools
• Be a power user / highly proficient user of our financial systems, always communicating various features to stakeholders and sharing best practices to support user training.
• Help to streamline finance processes you support. Understanding the impacts of changes recommended and how to translate them into business requirements
• Develop and maintain system process documentation, job aids and flows
• Participate in scheduled system upgrades including regression / patch testing
• Be a change advocate, leading finance community towards modernization of technologies and processes.

Responsibilities:

• This position is primarily responsible in identifying and delivering NetSuite training needs for the business.
• Work with the Global Training Team in creating a training roadmap for NetSuite users across all departments.
• Build training materials, user guides and training videos to be published in company’s official training site.
• Work with ERP Team in resolving NetSuite requests and issues in a timely manner.
• Troubleshoot issues and provide on-going support to optimize user adoption and NetSuite configuration.
• Identify business requirements, functional design, prototyping in sandbox, process design (including scenario design, flow mapping), testing, training, defining support for the NetSuite system.
• Provide NetSuite consulting expertise utilizing industry experience, business analysis, best practices and logic to facilitate requirements.
• Build, develop and test detailed functional designs for business solution components and prototypes.
• Support other departments as required.
• Undertake any additional reasonable tasks as deemed necessary.